CITY OF RHINELANDER
PARKS, BUILDINGS & GROUNDS COMMITTEE
MEETING MINUTES
MONDAY, OCTOBER 22, 2012 – 3:30 P.M.
MEMBERS PRESENT: Sherrie Belliveau, Alex Young, Tom Gleason, Joe Salzer, Tom Kelly, & Mayor Dick Johns
MEMBERS ABSENT: None
Others present: Gunder Paulsen, Blaine Oborn – City Administrator, Lee Emmer, Phil Kriesel, and Jim Bollmann – MSA Professional Services, Kathy Cutforth, & Elizabeth Lowenberg of Tri-County Council.
REVIEW OF PAST MEETING MINUTES DATED SEPTEMBER 24, 2012
The minutes were not available for review.
DEPARTMENTAL ACTIVITY REPORT – See attached report
UNFINISHED BUSINESS:
CITY HALL RENOVATION PROJECT UPDATE
Blaine reported that they were spending time on a reconciliation of expenditures.
Gunder reported that the gutters and the heat tape are done. The painter is done with the contract, and the masonry work is wrapping up.
PARK SIGNAGE POLICY & ORDINANCE UPDATE
Gunder noted that he would be going to the Parks & Rec Assoc. meeting Nov. 6 – 9th in Wisconsin Dells, and he was hoping to get information on the signage policy.
DISCUSS/APPROVE ENGINEERING SERVICE PROPOSAL BY MSA & DESIGN OPTIONS FOR PROPOSED BOAT LAUNCH FACILITY ADJACENT TO SHEPARD PARK
Lee Emmer & Jim Bohlman reported that Phase 2 will be completed by December 1, 2012 in the amount of $28,000
Phase 3 is per diem. They added an asbestos inspection and an environmental records review. It will all be handicapped accessible.
Sherrie explained that they want to make this exempt from stormwater utility fees. She wondered if they needed drains in the parking lot, and if the retention pond was sufficient so they wouldn’t have to pay stormwater. Lee thought they could intercept and put a manhole in.
Jim said they will bring it to the treatment area and then into the river. They will make the stormwater area as big as possible.
Tom Gleason asked if they could use the DNR to pull out the asbestos.
Blaine noted that the DNR would give them a dollar amount and pay for the demo of the building. Gunder said that Jeff Pennucci of the DNR was working on the asbestos problem.
Blaine explained that they were going to burn the building down to the ground. The Fire department will do the burn. They will burn the garage also.
Jim noted that they will have pavement and railing in the parking lot.
KELLY/YOUNG MOTION TO APPROVE ENGINEERING SERVICE PROPOSAL BY MSA & DESIGN OPTIONS FOR PROPOSED BOAT LAUNCH FACILITY. ALL AYE; MOTION CARRIED.
NEW BUSINESS:
UPDATE ON PIONEER PARK OUTBUILDING
The Fair Committee decided to store fair items off premise. They gave this to County Buildings & Grounds Committee. Blaine added that Gunder has gotten a pretty firm commitment from Erica Brewster.
DISCONTINUE USE OF MEETING SPACE FOR OUTSIDE GROUPS
Sherrie had concerns with others using the Council Chambers when there were committee meetings going on in the Executive meeting room, making it difficult to get through the Chambers and into the meeting room.
GLEASON/SALZER, MOTION TO RESTRICT THE USE OF MEETING ROOMS FOR OUTSIDE GROUPS ON A CASE BY CASE BASIS. ALL AYE; MOTION CARRIED.
DISCUSS ANIMAL SHELTER ROOF
Gunder reported that they have removed the metal roof. The Humane Society will wait till spring to see what they want to do.
DISCUSS/APPROVE REVISED CELL TOWER MURAL POLICY
Blaine explained that, ultimately, the Parking Advisory Board is responsible for these issues and it is a better fit. This will be turned over to them after being taken to Council for approval.
Alex Young noted that the intent of this was not to pay artists. He disagreed with the idea of paying them to do this.
YOUNG/GLEASON MOTION TO APPROVE RHINELANDER TOWN SQUARE ANNUAL MURAL POLICY. ALL AYE; MOTION CARRIED.
DISCUSS/APPROVE STORM WATER CREDIT ELIGIBILITY FOR HODAG BOAT LANDING & OTHER PARKS, BUILDINGS AND GROUNDS
Blaine reported that, if they go through the whole process, Tim Kingman thinks they can get it down to $1792.64. MSA or Sand Creek can evaluate.
The biggest payback is the Parks Department. They may be able to do better or look at certain areas that the City didn’t look at. The idea is to move forward, and they could split the costs. Alex thought that the costs for the parking lots should go to Parking Advisory.
YOUNG/GLEASON, MOTION TO APPROVE MOVING FORWARD WITH THE APPLICATION FOR THE STORMWATER CREDIT ELIGIBILITY FOR PARKS, BUILDINGS & GROUNDS. ALL AYE; MOTION CARRIED.
DISCUSS/APPROVE CITY HALL PAINTING
Gunder explained that the main project is the payroll office, which is in bad shape. Blaine though there was money left over in the 2011 borrowing
Gunder said that he has one temporary employee doing a lot of painting. It is not in budget, but he is reasonable.
Sherrie said for the rate of pay, let him do it.
GLEASON/KELLY, MOTION TO APPROVE CITY HALL PAINTING. ALL AYE; MOTION CARRIED.
DISCUSS/APPROVE RHINELANDER CITY HALL ACCESSIBILITY EVALUATION AND PLAN
Blaine explained that they commissioned this as part of the interceptor project. They needed to put together a plan and had Bailey Edward do this.
YOUNG/GLEASON, MOTION TO APPROVE THE RHINELANDER CITY HALL ACCESSIBILITY EVALUATION AND PLAN, ALL AYE; MOTION CARRIED.
MATTERS OF EMERGENCY/INFORMATIONAL NATURE
Gunder noted that he would like to keep Ryan Roeser, one of his temporary workers, from now till end of year, since Jeremy Biolo and and he will be off. He did not budget for this, and Blaine cautioned him.
CONSIDERATION OF BILLS & CLAIMS
GLEASON/YOUNG, MOTION TO PAY BILLS & CLAIMS. ALL AYE, MOTION CARRIED.
FUTURE AGENDA REQUESTS AND MEETING DATE
Engineering service proposal by MSA & Design Options for proposed boat launch facility
Park Signage
City Hall Renovation
Update on Pioneer Park Outbuilding
The next meeting date will be November 26, 2012 at 3:30 p.m.
ADJOURNMENT
GLEASON/YOUNG, MOTION TO ADJOURN THE PARKS, BUILDINGS & GROUNDS COMMITTEE MEETING AT 5:20 P.M. ALL AYE, MOTION CARRIED.
APPROVED BY ______RECEIVED BY ______