WebNow
11/1/16
Viewing Office of the Registrar’s Imaged DocumentsUsing WebNowTable of Contents
Viewing Imaged Documents 1
Overview 1
Accessing Imaged Documents in WebNow 1
Utilizing the Document Grid, WebNow Explorer 2
Modifying Temporary Grid View Options 2
Document Grid Toolbar 3
Viewing a Document 4
Opening a Document 4
Navigating within an Open Document 4
Displaying and Using Thumbnails 5
Viewing Options 5
Quick Guide 7
WebNow Grid accessed using an SIS WebNow Button 7
WebNow Viewer 7
University of Wisconsin – Madison Page i
WebNow
11/1/16
Notes:
University of Wisconsin – Madison Page ii
WebNow
11/1/16
Viewing Imaged Documents
Overview
WebNow allows you to easily access scanned images of documents through a WebNow button in SIS.
WebNow runs using java (java.com.) It is advised to stay up to date with the most recent version of Java; however, check with your LAN staff before installing.
Accessing Imaged Documents in WebNow
To access imaged documents found in WebNow, follow the steps below:
Step / Action1. / Log in to SIS.
2. / Navigate to a SIS page that contains a [WebNow] button.
Tip: SIS pages that have the WebNow button (based on your security):
>Campus Community >Personal Information >Add/Update a Person |Biographical|
>Campus Community >Personal Information >Identification >Residency Data
>Records and Enrollment >Student Academic Information >Student Program/Plan
>Records and Enrollment >Student Academic Information >Term Search
3. / Search for the desired student.
4. / On the SIS page, click the button found in upper right corner of page.
Note: If you have access, a [WebNow] button appears on the SIS
page whether or not the ‘student’ has imaged documents.
Result: Imaged documents for that student display.
5. / Open the document you want to view.
6. / Navigate and/or View as needed.
7. / When done viewing that document or navigating between that student’s documents, close the WebNow Viewer.
8. / If you are done with that student’s document grid and you are going to view a different student’s documents, close that student’s grid window.
9. / When you are done using WebNow, click ‘disconnect’ on the grid window.
Utilizing the Document Grid, WebNow Explorer
The grid displays imaged documents associated with the student you are viewing in SIS. You can customize your grid to display only certain headings, and to change the sort order and column order and width. To open a document, double click anywhere in the document row.
Modifying Temporary Grid View Options
Column Headings Displayed
To change the column headings displayed in the WebNow grid, follow the steps below:
Step / Action1. / Click Columns button .
2. / Uncheck the column headings you do not want to display.
Check the column headings you want to display in your grid.
3. / Click [OK].
Column Heading Order
To change the order of the grid column headings, follow the steps below:
Step / Action1. / Click on the heading you want to move.
2. / Drag the heading to the new location.
3. / Release the mouse button.
Column Width
To change the width of a column, follow the steps below:
Step / Action1. / Point to the right margin of the heading until you see the double pointed arrow.
2. / Click and drag to desired column width.
3. / Release the mouse button.
Row Sort Order
You can modify the order of the documents displayed in your grid (e.g. by date, doc type…). To change the sort order of the grid rows, follow the steps below:
Step / Action1. / Click on the heading you want to sort by.
2. / Click on the heading again to sort the opposite way: ascending ▲or descending▼.
Document Grid Toolbar
Once a document is selected in the grid, the Document Grid Toolbar (also know as the Explorer Toolbar) becomes available providing shortcuts for working with documents.
The table below describes the buttons found on the WebNow Grid Toolbar:
Button / Action / Description // Open Doc / Opens the selected document in the WebNow Viewer.
/ Launch Assoc* / Launch Associated Application option is not available.
/ Email* / Email option is not available.
/ Export* / Export option is not available.
/ Print* / Print option is not available.
/ Properties / Shows properties of selected or displayed document.
Properties are also viewable within the Viewer using:
· Icon: Properties
· Keyboard: [F7]
· Menu: >View >Properties
· Status Bar
/ Notes* / Notes option is not available.
/ Delete* / Delete option is not available.
/ Refresh / Refreshes grid with most recent imaged documents for ID.
/ Columns / Allows you to select the grid column headings you wish to view.
*Note: Option may not be available based on your security.
Viewing a Document
Opening a Document
To view an actual imaged document, follow the steps below:
Step / Action1. / Access WebNow.
Result: A grid will display with the student’s imaged documents.
2. / Double click on the desired document.
-OR–
a. Select the desired document.
b. Click the ‘Open’ button.
Result: The document will open in the WebNow Viewer.
Navigating within an Open Document
Once you are viewing an imaged document, the Navigate toolbar is used to move between documents and pages of a document.
Click desired button to navigate.
Note: Button availability is based on the number of documents and
the number of pages within a document.
The table below describes the buttons found on the Navigate toolbar:
Button / Action / Description // Previous Document / Displays previous document in grid.
Note: If viewing the first document in a list,
selecting this will display the last document.
/ First Page / Displays first page of current document.
/ Previous Page / Displays previous page of current document.
/ Select Page / Displays current document’s page number.
Tip: Click drop-down list and select desired page to view.
/ Next Page / Displays next page of current document.
/ Last Page / Displays last page of current document.
/ Next Document / Displays next document in grid.
Note: If viewing the last document in a list,
selecting this will display the first document.
Note: If the Navigate toolbar is not displaying, select >View >Toolbars >Navigate.
Tips: The status bar displays the number of pages in the document. (>View >Status Bar)
Once you have opened or looked at multiple pages of a document, you can use the Viewer’s Window menu to view more than one page at a time (Tile or Cascade).
Displaying and Using Thumbnails
An additional navigation and viewing option allows you to view Thumbnails of all the pages in a document; thereby allowing you to easily see how many pages are within each document.
· To turn Thumbnails on and off, use the
menu path >View >Thumbnails or [F9].
· To switch between thumb nail sizes,
select small or large thumbnails.
· To switch to a different page, double-click on the desired thumbnail page image.
Viewing Options
Once you are viewing an imaged document, the View toolbar is used to change the orientation and magnification of the document. Click desired button to change view.
The table below describes the buttons found on the View toolbar:
Button / Action / Description / Shortcut // Zoom In / Increases magnification of displayed page. (doubles) / -
/ Zoom Out / Decreases magnification of displayed page.
(by half) / -
/ Rotate 90° Left / Rotates displayed page counter clockwise 90°. / [Ctrl+Shift+L]
/ Rotate 90° Right / Rotates displayed page clockwise 90°. / [Ctrl+Shift+R]
/ Fit Window / Resizes displayed page to fit within the window. / [F2]
/ Fit Width / Resizes displayed page to fit the window width. / [F3]
/ Fit Height / Resizes displayed page to fit the window height. / [F4]
Note: If the View toolbar is not displaying, select >View >Toolbars >View.
Tips: To move an image around:
Use scroll bars or scroll wheel on mouse
Click and drag on image
Enlarging an Area of an Image
You can quickly zoom in on a particular area of an image. To do so, follow the steps below:
Step / Action1. / Right click and drag a square around the area you want to zoom in on.
2. / Release the mouse.
Result: The area selected will enlarge.
Saving a Rotation View
If an image is saved in the wrong orientation, you can save it correctly as follows:
Step / Action1. / In the WebNow Viewer, rotate the document until it is in a readable orientation.
2. / Select >View >Rotate >Save Image Rotation to Server.
Saving a View ‘Fit’ Option
To change the default image ‘fit’, follow the steps below:
Step / Action1. / In the WebNow Viewer,
select from the menu >File >Options.
2. / Select the desired Default image size:
3. / Click [OK].
Note: Once you close the Viewer and reopen it, the new default will be in place.
Note: Fit Image is the default setting.
Quick Guide
WebNow Grid accessed using an SIS WebNow Button
After clicking on a button on a SIS page, you will log in to WebNow using your NetID and password. You will then see the WebNow grid with the student’s documents:
WebNow Viewer
After opening a document from the grid, the document will appear in the WebNow viewer:
University of Wisconsin – Madison Page 6
Viewing a Document