Bid Document Number: Ite/13/16-17

BID DOCUMENT NUMBER: ITE/13/16-17

PROCUREMENT OF 2 X SECOND HAND LIGHT DELIVERY VEHICLES (BAKKIES) FOR RESORTS.

CLOSING DATE: 25 NOVEMBER 2016 CLOSING TIME: 12H00

SUBMIT BID DOCUMENTS

TO/OR

POSTAL ADDRESS:
EdenDistrictMunicipality
Attention: Supply Chain Management Unit

PO Box 12

George, 6530
Clearly mark the Bid envelope with the bid number and title of bid on the face of the envelope
Any Tenderers couriered to be deposited in the Municipality’s Bid Box, any bids sent to the wrong recipient other than being deposited in the BID Box will not be considered. / TO BE DEPOSITED IN:
The bid box at the entrance of the Municipal Offices of Eden District Municipality
54 YORK STREET
GEORGE
ATTENTION:
FINANCIAL DIRECTORATE
SUPPLY CHAIN UNIT
EDENDISTRICTMUNICIPALITY
GEORGE / A bid posted or couriered (at sender’s risk) to the Municipality, PO Box 12, George, 6530, in good time so as to reach the Municipality before the above-mentioned closing date and clearly indicated attention supply chain management unit, may be accepted on condition that it is placed in the correct Bid box before the closing time, it being understood that the Council disclaims any responsibility for seeing that such bids are in fact lodged in the bid box.

Do not dismember this Bid Document (do not take it apart or put documents between its pages)
The PROPOSAL and all other documents ofthe submission must be attached behind this Bid Document
The bidder must initial every page of the bid document

CONTACT DETAILS FOR:
Bidding procedures and documents: / Bid scope and technical specifications
For any tender administrative enquiries contact
Mr. Justin Cupido
Tel:(044) 803 1430
Email: / For any technical enquiries contact
Mr. Clifford Sheldon:
Cell: 071 683 9049
E-mail:
CHECKLIST OF DOCUMENTS TO BE PROVIDED TO A BIDDER
Description of document / Document number / Tick with a “X” the applicable document
Invitation to bid / MBD 1 / □
Tax clearance certificate / MBD2. / □
Specifications or TOR / □
 Pricing schedule – firm prices (purchases) / MBD 3.1 / □
Declaration of Interest / MBD 4 / □
Preference points claim form for preference points for Broad-Based Black Economic Empowerment (B-BBEE) Status Level of Contribution. / MBD 6.1 / □
Declaration certificate for local production and content / MBD 6.2 / □
Formal contracts for services / MBD 7.1 / □
Declaration of bidder’s past supply chain management practices / MBD 8 / □
Certificate of independent bid determination / MBD 9: / □
Authority of Signatory / □
General Conditions of contract / □

MBD 1

INVITATION TO BID

YOU ARE HEREBY INVITED TO BID FOR REQUIREMENTS OF THE (EDENDISTRICTMUNICIPALITY)

BID NUMBER: ITE/13/16-17 CLOSING DATE: 25 NOVEMBER 2016 CLOSING TIME: 12:00

PROCUREMENT OF 2 X SECOND HAND LIGHT DELIVERY VEHICLES (BAKKIES) FOR RESORTS.

The successful bidder will be required to fill in and sign a written Contract Form (MBD 7.1).

BID DOCUMENTS MAY BE POSTED TO:

BOX SITUATED AT (STREET ADDRESS)

EdenDistrictMunicipality

Supply Chain Management

(Ground Floor)

54 York Street

GEORGE

Bidders should ensure that bids are delivered timeously to the correct address. If the bid is late, it will not be accepted for consideration.

The bid box is open from 7:30 till 16:00, five (5) days a week

ALL BIDS MUST BE SUBMITTED ON THE OFFICIAL FORMS – (NOT TO BE RE-TYPED)

THIS BID IS SUBJECT TO THE PREFERENTIAL PROCUREMENT POLICY FRAMEWORK ACT AND THE PREFERENTIAL PROCUREMENT REGULATIONS, 2011, THE GENERAL CONDITIONS OF CONTRACT (GCC) AND, IF APPLICABLE, ANY OTHER SPECIAL CONDITIONS OF CONTRACT

NB: NO BIDS WILL BE CONSIDERED FROM PERSONS IN THE SERVICE OF THE STATE (as defined in Regulation 1 of the Local Government: Municipal Supply Chain Management Regulations)

Details of Bidder

THE FOLLOWING PARTICULARS MUST BE FURNISHED

(FAILURE TO DO SO MAY RESULT IN YOUR BID BEING DISQUALIFIED)

NAME OF BIDDER: ……………………………………………………………………………………………………..………………………………………………

POSTAL ADDRESS: ……………………………………………………………………………………………………………………………………………………

STREET ADDRESS: ………………………………………………………………………………………………………………………….………………………..

……………………………………………………………………………………………………………………………………….…………

TELEPHONE NUMBER:CODE: ……………NUMBER: ………………………………………………………………………………………………….……..

CELLPHONE NUMBER: ………………………………………………………………………………….…………..

FACSIMILE NUMBER: CODE: ……………NUMBER: ………………………………………………………………………………………………….……..

NUMBER: ………………………………………………………………….………………………….……………………………………………….………….……

E-MAIL ADDRESS:……………………………………………………………………………………………………………….…………….………….…….…..

VAT REGISTRATION NUMBER:……………………………………………………………………………………………………………...….…………….…...

HAS AN ORIGINAL AND VALID TAX CLEARANCE CERTIFICATE BEENATTACHED? (MBD 2) YES/NO

HAS A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE BEEN SUBMITTED? (MBD 6.1) YES/NO

IF YES, WHO WAS THE CERTIFICATE ISSUED BY?

AN ACCOUNTING OFFICER AS CONTEMPLATED IN THE CLOSE CORPORATION ACT (CCA) 

A VERIFICATION AGENCY ACCREDITED BY THE SOUITH AFRICAN NATIONAL ACCREDITATION SYSTEM (SANAS) 

A REGISTERED AUDITOR

(Tick applicable box)

(A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE MUST BE SUBMITTED IN ORDER TO QUALIFY FOR PREFERENCE POINTS FOR B-BBEE)

ARE YOU THE ACCREDITED REPRESENTATIVE

IN SOUTH AFRICA FOR THE GOODS/SERVICES/WORKS OFFERED?

YES/NO (IF YES ENCLOSE PROOF)

SIGNATURE OF BIDDER …………………………………………………………………………………………………………………………………....…...

DATE…………………………………………………………………………………………………………………………………………………………….…..

CAPACITY UNDER WHICH THIS BIDIS SIGNED……………………………………………………………………………………………………….….…

TOTAL BID PRICE…………………………………… TOTAL NUMBER OF ITEMS OFFERED…………………………………………......

ANY ENQUIRIES REGARDING THE BIDDING PROCEDURE MAY BE DIRECTED TO:

Municipality / Municipal Entity: Eden District Municipality

Department: Financial Services

Section : Supply Chain Management Unit

Contact Person : Justin Cupido

Tel : 044 803 1430

E-mail :

ANY ENQUIRIES REGARDING TECHNICAL INFORMATION MAY BE DIRECTED TO:

Contact Person: Clifford Sheldon

Department: Community Services

Section: Fleet Management

Tel: 071 683 9049

E-mail:

EDEN DISTRIKSMUNISIPALITEIT / EDEN DISTRICT MUNICIPALITY
INFORMELE TENDER ITE/13/16-17 / INFORMAL TENDER ITE/13/16-17
VERKRYGING VAN 2 X TWEEDE HANDSE LIGTE-AFLEWERINGSVOERTUIE (BAKKIES) VIR OORDE / PROCUREMENT OF 2 X SECOND HAND LIGHT DELIVERY VEHICLES (BAKKIES) FOR RESORTS
Diensverskaffers word hiermee uitgenooi om te tender vir die verkryging van 2 x tweede handse ligte-afleweringsvoertuie (bakkies) vir oorde. / Service providers are hereby invited to tender for the procurement of 2 x second hand Light Delivery Vehicles (bakkies) for resorts.
Tenderdokumente is verkrygbaar by Mnr. Justin Cupido gedurende kantoorure (Maandae tot Vrydae 08:00 – 16:00)Tel: (044) 803 1430; Faks: 086 215 5504
E-pos: .
Vir enige tegniese navrae kontak: Mnr. Clifford Sheldon: Sel: 071 683 9049;
E-pos:. / Tender documents are obtainable from Mr Justin Cupido during office hours (Mondays to Fridays 08:00 – 16:00) Tel: (044) 803 1430; Fax: 086 215 5504
E-mail:.
For any technical enquiries contact: Mr. Clifford Sheldon: Cell: 071 683 9049;
E-mail: .
Tenders sal geëvalueer en toegeken word in terme van die Wet op die Raamwerk vir Voorkeur Verkrygingbeleid (Wet 5 van 2000) Regulasie 2011 asook Eden Distriksmunisipaliteit se Voorsieningskanaal Bestuursbeleid, waar 80 punte ten opsigte van die pryse en 20 punte ten opsigte van BBBEE, toegeken sal word. / Tenders will be evaluated and adjudicated in terms of the Preferential Procurement Policy Framework Act (Act 5 of 2000) Regulations 2011 and the Eden District Municipality Supply Chain Management Policy, where 80 points will be allocated in respect of price and 20 points in respect of BBBEE.
Tender moetingedien word op die ampteliketendervorms in ooreenstemming met die Raad se VoorsieningskanaalBestuursbeleid. / Tender must be submitted on official tender forms in compliance with Council’s Supply Chain Management Policy.
Tenders in verseëlde koeverte, duidelik gemerk“Tender: ITE/13/16-17: VERKRYGING VAN 2 X TWEEDE HANDSE LIGTE-AFLEWERINGSVOERTUIE (BAKKIES) VIR OORDE.”moet in die tenderbus van die Eden Distriksmunisipaliteit, Yorkstraat 54, George geplaas word, nie later as12:00opVrydag, 25 November 2016wanneer dit oopgemaak sal word by die Eden Distriksmunisipaliteit se kantoor, 54 Yorkstraat, George, 6530.
Geen laat tenders, tenders per faks of e-pos en tenders per pos sal aanvaar word nie.
Tenders kan slegs in die tenderdokument voorsien, ingevul word.
Verwagte indieningsmetodes, adressering, aflewering, opening en evaluering geskied soos in die tenderdokument uiteengesit.
Belangrike kennisgewing: ‘n Oorspronklike belasting uitklaring sertifkaat en gesertifiseerde afskrifte van die direkteure en eienaars se identiteitsdokumente moet ingesluit wees by die dokumente.
As jou verskaffer besonderhede nie opgedateer is in die vorige finansiële jaar met die inligting soos vereis per ons Verskaffersdatabasis vorm, voltooi asseblief die meegaande verskaffers databasisvorm en handig dit in saam met die tender dokument.
Tender dokumente is verkrygbaar teen `n nie-terugbetaalbare deposito van R80.00 elk by die Voorsieningskanaalbestuur Eenheid op die Grond Vloer, Yorkstraat 54, George of is gratis verkrygbaar op Eden Distriksmunisipaliteit se webwerf by / Tenders in sealed envelopes, clearly marked“Tender ITE/13/16-17: PROCUREMENT OF 2 X SECOND HAND LIGHT DELIVERY VEHICLES (BAKKIES) FOR RESORTS.” must be placed in the tender box of the Eden District Municipality, 54York Street, George, not later than12:00onFriday, 25 NOVEMBER 2016,when it will be opened in public at Eden District Municipality’s office, 54 York Street, George, 6530.
No late tenders, tenders per facsimile or e-mail and tenders per post will be accepted.
Tenders may only be submitted on the tender document that is issued.
Requirements for sealing, addressing, delivery, opening and assessment of tenders are stated in the tender document.
Important note: A valid original Tax Certificate and certified copies of directors and owners identity documents must be submitted with the documentation.
If your supplier details have not been updated in the last financial year with the information as required per our Supplier Database Form, please complete the attached supplier database form and submit it with the tender document.
Tender documents are obtainable at a non-refundable deposit of R80.00 each from the Supply Chain Management Unit, Ground Floor, 54 York Street, George or are obtainable free of charge on Eden District Municipality’s website at
Alle pryse moet BTW insluit. / VAT must be included in all prices.
Dit sal van suksesvolle tenderaar verwag word om op die Sentraal Verskaffers Databasis (CSD) te registreer. / It will be required from successful tenderer to register on the Central Supplier Database (CSD).
Die Raad behou die reg voor om enige tender of gedeelte daarvan te aanvaar en om by prysverhoging van enige van die kommoditeite, sy aankope van daardie kommoditeite van die besondere tenderaar, te heroorweeg en om die tydperk van die toekening van die tender vas te stel. / The Council reserves the right to accept any tender or part thereof, and with the increase in price of any of the commodities, its purchases of those commodities from the specific tenderer will be considered and to determine the period of tenders to be awarded.
Tenders sal nie oorweeg word, indien die voorvereistes nie nagekom word nie. / Tenders will not be considered should the prerequisites not be met.
GW Louw
Munisipale Bestuurder
Eden Distriksmunisipaliteit
Yorkstraat 54
Posbus 12
GEORGE
6530 / GW Louw
Municipal Manager
Eden District Municipality
54 York Street
P O Box 12
GEORGE
6530
EDEN COMMUNICATIONS
TERMS OF REFERENCE

SCOPE OF WORK

Procurement of 2 x second hand Light Delivery Vehicles (bakkies) for resorts.

MINIMUM SPECIFICATIONS

Used:Vehicles must be a late model >2010 with low kilometres

Make and Model:Optional

Type:Pick Up Single Cab

Appearance:Clean and in good condition

Colour:White

Fuel Capacity: 50L Min

Fuel Consumption: 10.00km/l or better

Fuel Type:Any

Power Output:60kw@low revs (Min)

Torque:130nm@low revs (Min)

Tow Bar:Yes

Towing Capacity: 500 or higher (KG)

Engine Capacity: 1400 to 1600 (cm3, Min)

Axle layout:4x2 Min Spec

Diff Lock:Optional

Brakes:ABS Preferred

Canopy:Optional

Load (kg):600 or higher

Approximate Dimensions (Vehicle)

(LxWxH):4 000 x 1600 x 1 400 or bigger

Maintenance/Service Plan: Optional

Service Intervals: 15000km max

Warranty:On engine and gearbox

TENDER CONDITIONS

The tenderer must be a registered vehicle dealer.
The product must be of a reputable make.
Include service and/or no service plan option.
Must have a service record book. (Vehicle Service History book)
Provide service plan if still applicable to vehicle.
Must provide evidence that vehicle was not in an accident.
The product parts (consumables) must be available within a reasonable time (3 working days).
The whole vehicle must comply with all relevant aspects of the Road & Traffic Act and regulations.
The vehicle shall be equipped with a suitable jack, wheel spanner and spare wheel and emergency triangle.
The vehicle must be fully licensed when delivered and fitting with SANS approved number plates by the successful tenderer to Eden District Municipal fleet manangement office at 54 York Street, George.
The expected fuel usage in the urban cycle and power curve shall be indicated.
Dealer may provide quote on one (1) or two (2) vehicles. Please indicate on tables below.
Price must be VAT inclusive.

Pre Schedule:

Year Model: Not before Year 2010

Transmission: Manual

Kilometer: Not more than 120000km

VEHICLE SPECIFICATION SHEET AND ALL RELEVANT BROCHURES MUST BE ATTACHED TO THIS PAGE.

Quoting for one or two vehicles?…………

Vehicle 1:

Year / Make / Model / Kilometres
(Mileage) / Maintenance Plan (Y/N) / Service Plan
(Y/N) / Warranty
Description / Price
(VAT incl)

Vehicle 2:

Year / Make / Model / Kilometres
(Mileage) / Maintenance Plan (Y/N) / Service Plan
(Y/N) / Warranty
Description / Price
(VAT incl)

STRUCTURE OF THE TENDER

Service providers are requested to tender for the procurement of 2 x second hand Light Delivery Vehicles (bakkies) for resorts as detailed.

OCCUPATIONAL HEALTH AND SAFETY ACT OF 1993

Not applicable.

Enquiries can be directed to:

Clifford Sheldon

Cell: 071 683 9049

Email:

MBD 2

TAX CLEARANCE CERTIFICATE REQUIREMENTS

It is a condition of bid that the taxes of the successful bidder must be in order, or that satisfactory arrangements have been made with South African Revenue Service (SARS) to meet the bidder’s tax obligations.

1InordertomeetthisrequirementbiddersarerequiredtocompleteinfulltheformTCC001 “ApplicationforaTaxClearanceCertificate”andsubmitittoanySARSbranchofficenationally.TheTax ClearanceCertificateRequirementsarealsoapplicabletoforeignbidders/individualswhowishtosubmit bids.

2CopiesoftheTCC001“ApplicationforaTaxClearanceCertificate”formareavailablefromanySARSbranch office nationally or on the website

3SARSwillthenfurnishthebidder with aTaxClearanceCertificatethatwillbevalidforaperiodof1(one)year from the date of approval.

4The original Tax Clearance Certificate must be submitted together with the bid. Copies of the Tax Clearance Certificate will only be valid if the bidder is registered on EdenDistrictMunicipality’s accredited supplier database, which will contain the original Tax Clearance Certificate. Failure to submit the original and valid Tax Clearance Certificate will result in the invalidation of the bid.

5InbidswhereConsortia/JointVentures/Sub-contractorsareinvolved,eachpartymustsubmitaseparate Tax Clearance Certificate.

6ApplicationsfortheTaxClearanceCertificatesmayalsobemadeviae-Filing. Inordertousethisprovision, taxpayers will need to register with SARS as e-Filers through the website

MBD 3.1

PRICING SCHEDULE – FIRM PRICES

(PURCHASES)

NOTE:ONLY FIRM PRICES WILL BE ACCEPTED. NON-FIRM PRICES (INCLUDING PRICES SUBJECT TO RATES OF EXCHANGE VARIATIONS) WILL NOT BE CONSIDERED

IN CASES WHERE DIFFERENT DELIVERY POINTS INFLUENCE THE PRICING, A SEPARATE PRICING SCHEDULE MUST BE SUBMITTED FOR EACH DELIVERY POINT

Name of Bidder………………………………...... Bid Number:ITE/13/16-17
Closing Time:12:00 Closing Date: 25 NOVEMBER 2016

OFFER TO BE VALID FOR……………….………………………..DAYS FROM THE CLOSING DATE OF BID.

______

Item No. / Quantity / Description / Bid Price in RSA Currency
**(ALL APPLICABLE TAXES INCLUDED)
Unit tariff / Total Cost

-Required by:Clifford Sheldon

-At: George

………………………………………

-Brand and Model………………………………………

-Country of Origin ………………………………………

-Does the offer comply with the specification(s)?*YES/NO

-If not to specification, indicate deviation(s) ……………………………...…….

-Period required for delivery………………………………………

*Delivery: Firm/Not firm

-Delivery basis………………………………………

Note:All delivery costs must be included in the bid price, for delivery at the prescribed destination.

** “all applicable taxes” includes value- added tax, pay as you earn, income tax, unemployment insurance fund contributions and skills development levies.

*Delete if not applicable

COMPULSORY TO COMPLETE

TENDER NO: ITE/13/16-17

PROCUREMENT OF 2 X SECOND HAND LIGHT DELIVERY VEHICLES (BAKKIES) FOR RESORTS

FORM OF OFFER AND ACCEPTANCE

OFFER

The Employer, identified in the acceptance signature block, has solicited offers to enter into a contract for the procurement of:

TENDER NO: ITE/13/16-17:PROCUREMENT OF 2 X SECOND HAND LIGHT DELIVERY VEHICLES (BAKKIES) FOR RESORTS

The Tender Supplier, identified in the acceptance signature block, has examined the documents listed in the tender data and addenda thereto as listed in the returnable schedules, and by submitting this offer has accepted the conditions of tender.

By the representative of the Tender Supplier, deemed to be duly authorized, signing this part of this form of offer and acceptance, the Tender Supplier offers to perform all of the obligations and liabilities of the contractor under the contract, including compliance with all its terms and conditions according to their true intent and meaning for an amount to be determined in accordance with the conditions of tender identified in the tender data.

AS PER PRICING SCHEDULE

This offer may be accepted by the employer by signing the acceptance part of this form of offer and acceptance, and returning one copy of this document to the tender supplier before the end of the period of validity stated in the tender data, whereupon the tender supplier becomes the party named as the contractor in the contract identified in the tender data.

Signature(s) ………………………………………….. …………………………………………………..…..…………...

Name(s) ……………………………………………… ………………………………………………………..…………..

Capacity ……………………………………………… ………………..………………………………….…..…………..

Company Name …………………………...... ………………………………………………………...…………..…………

Address ……………………………………………………………………………………………………..…………

……………………………………………………………………………………………………..…………

………………………………………………………………………………………………………………..

ITE/13/16-17

PROCUREMENT OF 2 X SECOND HAND LIGHT DELIVERY VEHICLES (BAKKIES) FOR RESORTS

ACCEPTANCE

By signing this part of the form of offer and acceptance, the employer identified below accepts the Tender supplier’s offer. In consideration thereof, the employer shall pay the tender supplier the amount due in accordance with the conditions of quote identified in the tender data. Acceptance of the tender supplier’s offer shall form an agreement between the employer and the tender supplier upon the terms and conditions contained in this agreement and in the contract that is the subject of this agreement.

Notwithstanding anything contained herein, this agreement comes into effect on the date when the tender supplier receives one fully completed original copy of this document, including the schedule of deviations (if any). Unless the tender supplier within five working days of the date of such receipt notifies the employer in writing of any reason why he cannot accept the contents of this agreement, this agreement shall constitute a binding contract between the parties.