Request for Businessobjects Xi Userid

REQUEST FOR BUSINESSOBJECTS XI USERID

The Family Educational Rights and Privacy Act (FERPA) and university policy restrict the release of student information. A printout that contains student information that is viewed through Crystal Enterprise is available only to university faculty and staff and only when required for the performance of their duties. Users must have a legitimate educational interest. Penalties are severe for both the university and the user who violates a student’s right to privacy.

The Office of the Registrar must approve all requests for access to data that comes from the student system.

Please fill in the appropriate blanks (Please PRINT).

First Name: / Initial: / Last Name:
Department: / Phone: / Email:
† Campus Userid? / Which database instances (BREPT/*BREPTS)?

† Applicants must have a valid Campus Userid in order to obtain a Crystal Enterprise ID. Example of an instance is: BREPT, *BREPTS (Note: BREPTS Reports Do Not have access to the Common Data table or any customized views)

Required □ New BusinessObjects User □ Change of Duties □ Change Folder Access□ Modify Access to Databases

Your access to various reports is based on the folders and groups assigned to your Userid and required for your job. Your supervisor will indicate which folders that you need to access by checking one or more of the boxes below:

Folders

/ Check One Access box below for each folder checked on the left.
□ Accounting Services / □ View only □ Run Reports related to Accounting Services (restricted access)
□ ADM / □ View only □ Run Reports related to SIRS.
□ Alumni/Development
□ Sub Folder Access / □ View only □ Run Reports related to Alumni (restricted access)
Print Sub-folder names ______, ______, ______, ______, ______, □ View only □ Run
□ Associate Provost Office / □ View only □ Run Reports related to the Associate Provost Office
□ Athletics / □ View only □ Run Reports related to Athletics
□ Auxiliary Services / □ View only □ Run Reports related to Auxiliary Services
□ AYS – Policy Studies / □ View only □ Run Reports related to AYS – Policy Studies
□ Bantrain / □ View only □ Run Reports related to Bantrain
□ Career and Job Search Services / □ View only □ Run Reports related to Career and Job Search Office
□ Catalog / □ View only □ Run Reports related to University Catalogs
□ Class Schedule / □ View only □ Run Reports related to Class Scheduling Group
□ College of Arts & Sciences
□ Sub Folder Access / □ View only □ Run Reports designed for the College of Arts & Sciences only.
Print Sub-folder names ______, ______, ______, ______, □ View only □ Run
□ College of Business
□ Sub Folder Access / □ View only □ Run Reports designed for the College of Business only.
Print Sub-folder names ______, ______, ______, ______, □ View only □ Run
□ College of ED
□ Sub Folder Access / □ View only □ Run Reports designed for the College of ED only
Print Sub-folder names ______, ______, ______, ______, □ View only □ Run
□ College of HHS / □ View only □ Run Reports designed for the College of HHS only
□ College of Law / □ View only □ Run Reports designed for the College of Law only
□ Counseling & Testing Center / □ View only □ Run Reports designed for the Counseling & TestingCenter only.
□ Dean of Students
□ Sub Folder Access / □ View only □ Run Reports related to Dean of Students Office
Print Sub-folder names ______, ______, ______, ______, □ View only □ Run
□ Disability Services / □ View only □ Run Reports related to Disability Services
□ Early College / □ View only □ Run Reports for Early College
□ *Financial Aid / □ View only □ Run Reports for Financial Aid Office (restricted access).
□ Financial Operations / □ View only □ Run Reports for Financial Operations (restricted access).
□ Graduate Admissions / □ View only □ Run Reports for Graduate Admissions Group
□ Health Services Office / □ View only □ Run Reports related to Health Services
□ Honors Program / □ View only □ Run Reports related to Honors Program
□ **Housing / □ View only □ Run Reports for Housing (restricted access)
□ Human Resources / □ View only □ Run Reports for Human Resources Office (restricted access).
□ IEP / □ View only □ Run Reports related to Intensive English Program
□ Incept / □ View only □ Run Reports related to Incept Office reports.
□ International Students Office / □ View only □ Run Reports related to International Students Service.
□ Institutional Research / □ View only □ Run Reports related to Institutional Research.
□ IS&T Metrics / □ View only □ Run Reports for IS&T Metrics (restricted access)
□ OASIS Screens Converted / □ View only □ Run Reports related to OASIS Screens Converted. Requires access to WPRD database. Contact Charles Gilbreath for appropriate form.
□ Office of Academic Retention / □ View only □ Run Reports related to Office of Academic Retention
□ President’s Office / □ View only □ Run Reports related to President’s Office
□ Recreation Center / □ View only □ Run Reports related to Recreation Center
□ Registrar’s Office
□ Sub Folder Access / □ View only □ Run Reports designed for the Office of the Registrar
Print Sub-folder names ______, ______, ______, ______, □ View only □ Run
□ SIRS / □ View only □ Run Reports related to SIRS
□ ** Student Accounts / □ View only □ Run Reports for Student Accounts (restricted access).
□ Student Advisement / □ View only □ Run Reports for StudentAdvisementCenter
□ Student Support Services / □ View only □ Run Reports for Student Support Services
□ Undergraduate Admissions
□ Sub Folder Access / □ View only □ Run Reports for Undergraduate Admissions Office
Print Sub-folder names ______, ______, ______, ______, □ View only □ Run
□ Undergraduate Studies / □ View only □ Run Reports related to Undergraduate Studies Office
□ University Reports / □ View only □ Run General Reports available to all Crystal Enterprise users.
□ VP, External Affairs / □ View only □ Run Reports for VP, External Affairs
□ / □ View only □ Run Reports related to

*Approval is needed from the Financial Aid Data Steward.

**Approval is needed from the Student Accounts Data Steward.

Requested by (Supervisor) ______Phone: ______Date: ______

Department Head ______Date: ______

*Financial Aid Data Steward’s Approval to view Financial Aid Reports

Data Steward’s signature ______Date: ______

**Student Accounts Data Steward’s Approval to view Student Accounts Reports

Data Steward’s signature ______Date:______

Approving Official (Academic Assistance, Dean’s Office)

Approving Official’s signature ______Date: ______

The following signature is required on all changes and requests for a BusinessObjects Enterprise UserId.

Approving Official (Office of the Registrar) ______Date: ______

The following signature is required on all changes and requests for access to the Financial folder and database.

Approving Official for FINANCIAL OPERATIONS only ______Date: ______

The following signature is required on all changes and requests for access to the Human Resoures folder and database.

Approving Official for HUMAN RESOURCES only ______Date: ______

A signed Statement of Accountability must accompany this form when sent to the Registrar, if one is not already on file with the Registrar. This form must have the Registrar’s signature before it can be processed by the Crystal Administration Team.

Revised 11/01/2018Page 1 of 3