Staff Network Folder User Guide

Staff Network Folder User Guide

Welcome to the BathCountySchool’s Staff Network Folder User Guide. This guide is intended to provide the staff of Bath County Schools with a description of the Staff Network Folder service and provide staff instructions on the use of this resource. If you need assistance, please contact the IT Department.

Description of Service

The Staff Network Folder service is a secure network folder where staff can save documents and other files. The folder is available to all staff members (must be logged on with your username and password) and is accessible by navigating to the U:\ drive on your computer or by opening a shortcut on the desktop. The folder is automatically connected on any computer in the district when a staff member logs in. The folder has “Shadow Copy” service so the user may restore a previous version of their documents from their computer. The folder has a quota limit of 2 Gigabytes, and the user will be notified via email when they are nearing the quota and again when limit is exceeded. The user will not be permitted to save any additional items to the folder until the folder is below the 2 Gigabyte limit. All Staff folders are automatically backed up nightly to an off-site location.

Basic Use

1. Logon to the Bath domain from any computer in the district with your username and password.

1. Double click the your username ” Network Folder” shortcut on the desktop, circled in red or Double click “your username Network folder” from Computer, circled in red.

1. Once the folder is open, you copy files, create folders or move files/folders to and from the drive.

Shadow Copies (Previous Versions)

Shadow copies of your folder may be accessed by right-clicking with your mouse on the U: drive inside Computer(circled in red above) and selecting Properties. Then select the Tab “Previous Versions” (circled in red below) to display the list of available versions.

Quota Management

Each user network folder size should remain under 2 Gigabytes to insure the server will have enough hard drive capacity to store everyone’s files. If your folder reaches 85% full (1740 MB), you will receive an email from the webmaster account, warning you that your folder is almost full. Example:

From: [mailto:
Sent: Monday, September 10, 2012 1:23 PM
To: Doe, John
Subject: 85% quota threshold exceeded

User BATH\john.doe has exceeded the 85% quota threshold for the quota on E:\Staff\john.doe on server E025F1. The quota limit is 2048.00 MB, and 1985.98 MB currently is in use (97% of limit).

This is a good time to remove unneeded items from your folder. You may continue to use the folder until you reach the 2 Gigabyte limit, but you will not be able to add files to your folder after you reach the 2 Gigabyte limit. Below is an example of the Quota Exceeded email.

-----Original Message-----
From: [mailto:
Sent: Monday, September 10, 2012 1:23 PM
To: Doe, John
Subject: Quota threshold exceeded

User BATH\john.doe has exceeded the limit for the quota on E:\Staff\john.doe on server E025F1. The quota limit is 2048.00 MB, and 3826.98 MB currently is in use (186% of limit).

If you require addition space for your network folder, please email . Requests for additional space can be granted on an individual basis.