Dr Cheryl Scott Town Clerk

Dr Cheryl Scott – Town Clerk

15-17 Temple Street,

Keynsham, Bristol BS31 1HF

Telephone: 0117 986 8683

Fax: 0117 986 6359

E-mail:

Dear Councillor

You are summoned to attend a MEETING OF KEYNSHAM TOWN COUNCIL (Budget/Precept Meeting) to be held in theCOMMUNITY SPACE, CIVIC CENTRE, MARKET WALK, KEYNSHAM onTuesday 16th January 2018commencing at 7.30 p.m.

The Agenda for the meeting appears below.

9th January 2018 Dr.Cheryl Scott – TOWN CLERK

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THIS MEETING MAY BE FILMED OR RECORDED (PLEASE REFER TO THE TOWN COUNCIL'S PROTOCOL ON THE FILMING AND RECORDING OF LOCAL COUNCIL AND COMMITTEE MEETINGS (adopted August 2014).

AGENDA

1. APOLOGIES FOR ABSENCE

2. DECLARATIONS OF INTEREST

To receive any Declarations of Interest (Personal and Pecuniary, Disclosable and Non-disclosable) under Standing order 38 and Keynsham Town Council’s Code of Conduct (adopted on 19th September 2017) issued in accordance with the Localism Act 2011 and The Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012, SI No. 1464.

1. DISPENSATIONS

In accordance with Standing Order 37(a), to consider any requests for dispensations (for disclosable pecuniary interests) prior to the item (s) being discussed, that Members may only become aware of during the meeting itself and;

To receive any disclosures of decisions as per item 7 of Keynsham Town Council’s Dispensations Policy and Procedure Guide.

4.RECORDS OF PREVIOUS MEETINGS

RECOMMENDATIONS:

(i)That the Minutes of the Town Council meeting held on 12 December 2017(previously circulated) be confirmed as a true record and signed by the Chairman.

(ii)That the recording of the above meeting be either preserved or deleted.

5.PUBLIC PARTICIPATION

In accordance with Standing Order 40, Members of the Public will have the opportunity to ask the Chairman any question concerning, or make observations upon, the business of the Council, at the start of the meeting, provided notice of the question along with the name and address of the member of public has been given to the Town Clerk at least four clear days before the meeting where possible, and in any case to the Chairman before the meeting and this applies to all committees of the Council. Members of the Public may also speak on one single item, unless otherwise agreed by the Chair, or Chair of a committee, only per meeting, just prior to that item being discussed. Each person may speak for not more than two minutes, with a maximum of two speakers per item in favour and two speakers per item against or at the Chairman’s discretion. To facilitate the smooth running of the meeting, Members of the Public will be asked to register their interest with the Town Clerk prior to the start of the meeting.

6.CHAIRMAN’S ANNOUNCEMENTS

The Chairman will report back on activities, events and meetings attended or taken part in since the last Council meeting.

7.QUESTIONS ON NOTICE BY MEMBERS

In accordance with Standing Order 41, a Member may ask the Chairman any question concerning the business of the Council, provided that notice of the question has been given to the Town Clerk at least 4 clear days before the meeting where possible, and in any case to the Chairman before the meeting. The Chairman must rule out of order any statement that is not a question and no question should lead to or result in a resolution with financial considerations.

8.KEYNSHAMNOW

RECOMMENDATION:

To receive update from KeynshamNow.

9.REPORT FROM B&NES COUNCILLOR(S)

RECOMMENDATION:

To receive updates from B&NES Councillors.

10.REPORTS FROM REPRESENTATIVES ON OUTSIDE BODIES

For Members to report back on any meetings they have attended.

RECOMMENDATION:

To receive and note reports.

11.MINUTES OF MEETINGS (previously circulated/to follow)

Committee Meeting Date(2017/2018)Status

Tourism & Marketing W.P.25October & 23 NovemberDrafts to follow

(deferred from last meeting)

Planning & Development Cttee13 NovemberApproved

Arts Joint Committee10 JanuaryDraft to follow

Allotments Cttee.11 JanuaryDraft to follow

RECOMMENDATION:

That the Minutes of the above Committee meetings are received and noted.

12.APPROVAL OF COMMITTEE RECOMMENDATIONS (to follow)

The recommendations of the various Committees are listed in the attached document – some of which may form later Agenda items.

RECOMMENDATION:

That the Recommendations of the Committees that aren’t subsequent Agenda Items are approved.

13.ALLOTMENTS (attached)

(i)Insurance of existing allotments in Park Road

(ii)Possible future allotments

RECOMMENDATIONS:

(i)To decide whether the Park Road allotments should be insured by the Town Council

(ii)To consider B&NES proposal on the siting and management arrangements for proposed future site for allotments.

14.LIVE STREAMING OF NATIONAL THEATRE PRODUCTIONS- REQEUST FOR GRANT (attached)

A request has been received for the Town Council to make a grant of £2325 to purchase a satellite receiver and streaming equipment to enable live streaming of National Theatre Productions.

RECOMMENDATION:

To consider the request.

15.COMMUNITY CONSULTATION UPDATE

The closing date of the NDP Community Consultation is approaching and data is currently being collated. A report will be presented with specific reference to the responses for the last section of the consultation in respect of the impact on the precept of acquiring new premises.

RECOMMENDATION:

To note the report.

16.2018/2019 BUDGET AND PRECEPT (attached)

The Town Clerk has now received information on the Tax Base for 2018/19 and has provided a revised budget and suggestions in respect of the precept to be levied for 2018/19 and how this will impact on reserves.

RECOMMENDATION:

To finalise the 2018/19 budget, agree transfers to and from ear-marked reservesand approve the level of precept to be levied for 2018/2019.

17.GUEST SPEAKER FOR 2018 ANNUAL TOWN MEETING – 26 APRIL 2018

RECOMMENDATION:

To put forward suggestions for a Guest Speaker to invite to the 2018 Annual Town Meeting.

18.NATWEST CLOSURE UPDATE (attached)

RECOMMENDATION:

To note the report.

CONSULTATIONS

19.PARISH CONSULTATION ON BUS SERVICES (PREVIOUSLY CIRCULATED)

B&NES are consulting on a number of bus service routes including the possible cessation of the early morning A4 service from the Chandag Estate to Keynsham Town Centre. Comments, proposals or suggestions must be received not later than Wednesday 31st January 2018.

RECOMMENDATION:

To consider a response to the above proposal.

FINANCES

20.SCHEDULE OF INVOICES DUE FOR PAYMENT (to follow)

RECOMMENDATION:

That the schedule of invoices due for payment be approved.

21.SCHEDULE OF EXPENDITURE – MONTH9 (attached)

RECOMMENDATION:

That the attached Schedule of Expenditure be approved for payment.

22.BANK RECONCILIATION – MONTH9 (attached)

RECOMMENDATION:

That the attached Bank Reconciliationbe approved for payment.

23.PETTY CASH EXPENDITURE – MONTH9 (attached)

RECOMMENDATION:

That the Petty Cash expenditure sheet be approved.

24.BUDGET MONITORING REPORT – MONTH9 (attached)

RECOMMENDATION:

That the attached Budget Monitoring Reportsbe received and noted.

25.JOURNALS

None.

26.YOUTH FINANCES – MONTH9 (attached)

RECOMMENDATION:

That the attached Youth Finances sheet be received and noted.

27.YOUTH TEAM LEADERS MONTHLY REPORT AND TIMEOUT ATTENDANCE COMPARISON DECEMBER16/17 (attached)

RECOMMENDATION:

That the attached report and monthly comparison be received and noted.

28.DELEGATED ACTIONS SINCE LAST MEETING

RECOMMENDATION:

To ratify delegated actions.

29.CORRESPONDENCE ITEMS

RECOMMENDATION:

To note correspondence (if any).

30.DATE OF NEXT MEETING

RECOMMENDATION:

To note that the scheduled date for the Town Council’s next meeting is Tuesday 20th February 2018 at 7.30 p.m.

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