MINUTES OF THE ANNUAL GENERAL MEETING OF THE LAMPROOM YOUTH THEATRE ENSEMBLE HELD ON WEDNESDAY 11 JULY 2012 AT 7.00 P.M. AT THE POLISH SOCIAL CENTRE, BLACKBURN LANE, BARNSLEY.
PRESENT 489
D Charnley, S A Charnley, J D Csurko, A Kelly, J Kelly, A Myers, C Myers, E Palmer, R Pearson, L Price, C Smith, R Walton (Chair), C L Weigold, J Whitehead and L Whitehead. R Walton opened the meeting and thanked everyone present for their attendance.
APOLOGIES 490
There were no apologies for absence.
MINUTES OF THE LAST ANNUAL GENERAL MEETING HELD ON WEDNESDAY 13 JULY 2011 491
The minutes of the Annual General Meeting held on 13 July 2011 had been circulated to all present and were proposed to be a true and accurate record by J D Csurko. This was seconded by A Kelly and agreed by all present. They were signed by R Walton .
PRESENTATION OF ACCOUNTS FOR YEAR ENDED 31 DECEMBER 2011 492
The accounts for the year ended 31 December 2011 had been audited by Dix Vogan and copies had been provided to all present. C L Weigold proposed that the accounts be accepted. This was seconded by J D Csurko and agreed by all present. The audited accounts were filed for future reference.
APPOINTMENT OF AUDITORS FOR YEAR ENDING 31 DECEMBER 2012 493
J N Kelly proposed that Dix Vogan be re-appointed as auditors to the group for the current year. This was seconded by C L Weigold and agreed by all present.
REPORT ON THE ACTIVITIES OF LAMPLYTERS 494
C Smith advised the meeting that Lamplyters have had a successful year with thirty five members taking part in ‘The Wizard of Oz’ and a number of young people on the waiting list for the new season.
REPORT ON THE ACTIVITIES OF LYTES 495
C L Weigold advised the meeting that LYTES have had a successful year, with thirty six members taking part in ‘The Wizard of Oz’ and a number of young people on the waiting list for the new season.
RE-ELECTION OF OFFICERS OF THE GROUP 496
i) Chair
C L Weigold advised the meeting that she did not wish to continue as Chair of the group at this time. J N Kelly asked for a vote of thanks to be recorded to C L Weigold for her hard work during her time as Chair. This was agreed by all present. There were no nominations for the post of Chair and it was agreed that on a temporary basis R Walton would Chair meetings until such time as a permanent Chair was found.
ii) Secretary
R Pearson advised the meeting that she was prepared to continue as Secretary, but was quite prepared to stand down if there were other nominations. As there were no other nominations, it was agreed that R Pearson should continue in this role for a further year.
iii) Treasurer
R Pearson advised the meeting that she was prepared to continue as Treasurer, but was quite prepared to stand down if there were other nominations. C Myers was proposed for the post by A Kelly. This was seconded by C L Weigold and agreed by all present. It was agreed that R Pearson meet with C Myers to hand over the accounts of both groups as soon as possible.
iv) Committee Members
A Myers proposed that the four Committee Members present be re-elected. These were J D Csurko, A Kelly, J N Kelly and C Smith. This was seconded by D Charnley and agreed by all present. C Smith proposed that the following three persons present by elected to serve as Committee Members for one year – E Palmer, L Price and L Whitehead. This was seconded by J D Csurko and agreed by all present.
v) Cast representatives
J D Csurko proposed that the three cast members present should all be elected as Cast Representatives – D Charnley, A Myers and J Whitehead. This was seconded by A Kelly and agreed by all present.
The Committee for the forthcoming year was therefore confirmed as:-
Chair (temporary) R Walton
Secretary R Pearson
Treasurer C Myers
Committee J D Csurko, A Kelly, J N Kelly, E Palmer, L Price, C Smith and L Whitehead
Cast Representatives D Charnley, A Myers and J Whitehead
SETTING OF MEMBERS SUBSCRIPTIONS FOR THE YEAR 497
C Smith proposed that an annual membership fee of £5.00 be set, both for LYTES and Lamplyters. This fee
to be collected in September 2012. This was seconded by J D Csurko and agreed by all present.
ANY OTHER RELEVANT BUSINESS 498
There was no other relevant business.
DATE AND TIME OF NEXT ANNUAL GENERAL MEETING 499
It was agreed that the date of the Annual General Meeting of the group should be fixed at a later date, but should be held in June or July 2013.
There being no other business the meeting closed at 7.45 p.m.