Application for the AALL

Event Grant

Closing date for 2015 applications:

·  Close of business Friday, April 17th 2015

Eligible uses for AALL grants

AALL grants are available to support activities which further the mission and goals of the Association (see Attachment 1). Four types of grant are available:

Type of grant / Maximum amount available
Research and Resource Development Grant / $4,000.00
è Event Grant / $4,000.00
Travel to an interstate ALL meeting / $ 250.00
John Grierson Grant (available only in a conference year) / $1,000.00

Applications for smaller amounts are quite welcome.

This form applies to Event Grants. For details about the other grants and their associated application forms, see http://aall.org.au/grants

Event Grants

The aim of Event grants is to fund workshops or symposia which benefit AALL members and further the mission and goals of the Association (see Attachment 1 below). In particular, AALL is interested in Events which meet the following priorities:

·  focus on a theme that is linked to one or more of the current national Higher Education agendas (for example, access, inclusion, retention, transition, internationalisation, English language development, standards);

·  relate explicitly to Government policies and initiatives and the role that ALL professionals do and can play in relation to these (for example, ALL professionals’ responses to the Government's Transforming Australia’s Higher Education System document; the Bradley review recommendations; the Good Practice Principles; Quality Assurance; TEQSA; Standards);

·  bring together interested and key players (ALL professionals, others in the institution, invited high profile speakers on the identified theme) to showcase/workshop/discuss/plan what is – and what could be – going on in the institutions in that state/territory and the ways in which ALL professionals are and could be involved; and

·  are ideally cross institutional (for example, involve collaboration across a number of ALL units in the state/territory).

Grant money can be used to:

·  reimburse applicants for expenses incurred in running the event;

·  reimburse applicants for justifiable travel and accommodation expenses associated with the event;

·  pay for the services of non-AALL members (e.g. the presenters of professional development workshops or guest speakers at symposia).

Grant money cannot be used to pay AALL members a personal fee for services rendered, but could be used to pay an AALL member’s unit for their time.

Examples of events the Association has previously funded are available on the AALL website (http://www.aall.org.au/node/1524).

Eligible applicants

The principal applicant who applies for the grant must be a member of AALL, but non-members may be involved in the event supported by the grant.

Application procedure

Complete the application form provided with this file (note that this is an electronic form) and email it to Sally Ashton-Hay, Vice President of AALL, at:

Grant conditions

·  Grants can be made out to either the principal applicant’s Unit or to the applicant themselves.

·  Receipts should be kept for all expenses being claimed for.

·  The AALL logo must be included with all promotional materials for the event, together with a statement that the activity is being supported by AALL. (An AALL logo can be obtained from the AALL Treasurer, Dai Fei Yang, at OR from the AALL Public Officer, Alex Barthel at ).

·  If any publications arise out of the activity funded by the grant, the support of AALL must be acknowledged and publication in either the Association’s journal or on its website should be considered when appropriate. For quality assurance purposes for AALL supported publications, it is expected that all publications will either be refereed before publication (as in the case of a journal article), or submitted in draft form to a panel of experts convened by the Association for editorial scrutiny and feedback for self-published materials.

·  If a presenter is to be paid to present at the event, the copyright requirements of their materials need to be established (e.g. can those materials be forwarded to AALL members not at the event?).

·  If the event will be open to non-AALL members and the decision is made to charge the non-members for attendance, the workshop or activity hosts must agree to follow the record-keeping guidelines as set out by the AALL Treasurer. For example, a fee of $45 full day or $25 half day may be payable by non-members to the organisers who will issue a receipt on behalf of AALL. Monies collected are to be forwarded to the AALL Treasurer. If you do not consider that a fee should be charged to non-AALL members because of the nature of the workshop/activity or for some other reason, please identify these reasons in the Event description.

Once the funded event is completed:

·  a report on the outcomes/achievements must be presented to the Committee of the Association (see report form below);

·  this report must also include a reconciliation of all funds used and any unused portion of the grant must be returned to the Association.

Selection criteria

Grant applications will be assessed by a sub-committee of the AALL Executive Committee and chaired by AALL President, according to the following criteria.

The grant application:

·  meets the aim of Event grants and one or more of the priorities provided on page one;

·  addresses the AALL mission and one or several of its goals (see attachment 1 below);

·  demonstrates why institutional funding cannot be sought for the activity;

·  includes a clear and rational description of the activity, its methodology and intended outcomes (e.g., workshops for members, conference presentations, publications, etc.);

·  includes a comprehensive literature review;

·  includes a detailed and realistic timeline; and

·  includes a detailed breakdown of the budget and justification of expenses to be incurred.

ATTACHMENT 1: AALL MISSION AND GOALS

AALL mission

The Association for Academic Language and Learning (AALL Inc.) is committed to promoting and providing academic language and learning development through policies, practices and research that build, enhance and extend teaching and learning opportunities for all students and staff in tertiary education settings.

The goals of AALL are to:

·  facilitate communication and collaboration among AALL members and to provide a forum for the discussion of policy, practice and research, especially through channels such as Unilearn and the association’s state-based affiliates;

·  work towards institutional environments which provide the highest quality of learning experiences for all students and for all staff;

·  support the development of core, disciplinary academic and professional skills and attributes in all tertiary education students;

·  foster the recognition of the academic nature of the work of language and learning development through individual and collaborative research within and across tertiary institutions nationally and internationally;

·  promote quality, diversity, internationalisation and flexibility in language and learning development;

·  use publications and conferences to inform the wider academic community about the philosophies and practices of language and learning development in tertiary education; and

·  act as a lobbying body on issues relevant to AALL members.

AALL Event Grant

application form

Grant number:
(Office use only)
Event title:
Total amount being applied for: / $
Cheque to be made out to:
Cheque to be sent to:
(Provide an addressee and a postal address)
Name of principal applicant:
(Must be a current member of AALL) / .
Contact email address:
Event/activity description
Please describe and give the rationale for the event or activity that funds are being applied for (note that this description and rationale will be published on the Association’s website).
·  Clearly state the focus/theme of the event and the rationale for the particular focus/theme.
·  Indicate the way in which the event will be organised to address the focus/theme.
·  Indicate whether this is a regional event and the institutions that will be involved in the event.
·  Indicate the scope/parameters of the event.
·  Indicate who you will approach to be the ‘high profile’ speaker /s at the event.
·  Indicate how you will involve other key stakeholders from your institution/s in the event.
·  Indicate what you expect to be the outcomes of the event for your region/institutions and explain how these further the mission/goals of AALL.
·  Indicate how you will communicate the outcomes of the event to the wider regional institutional community and the AALL community.
·  Indicate why institutional funding could not be expected to fund the event or whether the institution is prepared to co-fund the event.
·  If you are planning to run an activity/event that is open to non-AALL members (see Grant conditions), clearly indicate why you will not be charging a fee for non-AALL members.
Event timeline
Please list Event milestones and when they are expected to be achieved. In particular, explain if applicable, how and when outcomes from the Event will be disseminated. In addition, if a publication will be an outcome of the Event and this publication is not going to be sent to a refereed journal for publication, please allow time for a panel of experts convened by the Association to provide feedback on a draft of the publication (minimum four weeks depending on the size of the publication).
Milestone / Expected completion date
Event budget
Please give a breakdown and brief justification of the costs that will make up the expenses for the total amount being requested.
Item / Amount / Explanatory Notes / Justification
$
Literature review for the Event
Please provide a literature review which places your proposal in context and shows how the event will contribute to the current discussions (both in relation to government agendas and institutional responses) (1000 words maximum excluding reference list.)
Event format
Please give a brief description and justification of the proposed event format (e.g. seminar, series of seminars, showcase, mini conference etc.)

Submit to:

/ Sally Ashton-Hay
Vice President, AALL Inc.

AALL Event Grant

final report form

Grant number:
Event title:
Total amount expended: / $
Name of principal applicant: / AALL member No.
Contact email address:
Description of Event outcomes
Please describe the outcomes of the event that funds were applied for. In particular, explain how the event contributed to the discussion of/ or responses to the theme at the institutional or regional level. Please also indicate how this furthered the mission/goals of AALL and plans for any publications. (Note that all or part of this section of the report will be published on the AALL website so that members can find out about the outcomes of Events.)
Event budget reconciliation
Please give a breakdown of the costs that made up the expenses for the total amount requested and provide receipts for all expenses.
Item / Amount budgeted / Amount expended
$ / $
Total surplus (deficit): / $

Submit an electronic copy to the AALL Vice President:

Submit a hard copy with receipts to the AALL Treasurer:

/ Sally Ashton-Hay

Dai Fei Yang, Learning & Teaching Unit
University of Western Sydney
Locked Bag 1797
Penrith NSW 2751

AALL Inc. is incorporated in NSW under the Associations Incorporation Act, 1984, No.: INC9885016