2/28/05
NEW CLASS SPECIFICATIONS
LTS 1
QUALIFICATIONS
Maximum level of supervision with detailed instruction and follow-up
basic paraprofessional library tasks
high school diploma and 2 years relevant experience/education
- Basic understanding and operation of hardware and software
- Basic understanding and operation of library catalog
- Basic understanding and operation of databases
- Ability to learn and apply library procedures
- Simple problem-solving
EXAMPLES OF WORK PERFORMED
Circ: work at desk, charge/discharge, assist with Aleph, answer directional questions and questions about circ services, retrieve and reshelve items, sort and arrange retrieval/hold/ILL/reserve shelves
E-Res: page and scan materials, create basic entries in E-Res system, answer basic questions about E-Res service
ALF/LAD: retrieve and reshelve items on 15' high ladders, drive retrieval van, load and unload van, open and close facilities
ILL: bibliographic searching, process requests through ILLiad, receive and process materials electronically or physically, page materials from collections to lend via Doc Delivery or to another institution, answer basic questions about ILL services via telephone/email/in person
Answers directional and simple reference questions
Loans/Returns items
Searches OCLC and downloads records
Updates holding and item records
Routes material
Acquisitions & Licensing Department:
Updates applications with instruction;
able to find titles and process check-ins;
adds holdings information to catalog;
train students in mailroom workflow;
monitor schedule, reviewing physical processing on standing orders and reporting problems to supervisor;
retrieves mail bins, sorts packages and mail;
checks in serials and standing orders, posts invoice payments;
invoice processing, correctly codes invoice for entry in ALEPH and Peoplesoft; ensures proper transaction documentation attached to invoice;
uses ALEPH/Peoplesoft Paying Interface to enter invoices in both systems; processes unencumbered an encumbered transactions in both systems; ensures vendor files are up-to-date and accurate;
maintains files in accordance with UF and library’s records retention rules and policies;
suggests filing improvements to unit head.
Reference:answer directional questions; assist patrons with use of library website and catalog
Special Collections
Stack maintenance
Prepares materials for binding
Check in and claims periodicals and newspapers
Maintains microfilming program for the Florida Newspaper Project
Sorting materials to be shelved
Public service reference desk on a regular basis
Related duties as assigned
Cataloging: distributes material; searches OCLC and downloads copy to Aleph; performs basic level review and editing of Library of Congress and simple shared copy; creates item records and holdings; troubleshoots problems with physical processing of material
LTS 2
QUALIFICATIONS
Specialized paraprofessional library tasks with more responsibility and autonomy
high school diploma and four years experience/education
- Moderate level of supervision with detailed instruction and follow-up
- Intermediate understanding and operation of hardware and software
Ability to handle complex functions in library catalog
- Ability to handle complex functions in databases
- Recommends procedural changes
- May assist in supervision of OPS/work study staff (lead worker)
EXAMPLES OF WORK PERFORMED
Circ (in addition to duties of LTA): handle patron complaints, troubleshoot public equipment such as printers/PCs/copiers/card dispensers, maintain and report statistics, process notices and reports, bill/credit patrons through University Accounts Receivable system, help train and direct the work of student assistants, address problem reports, communicate with patrons via email/telephone/in person regarding the status of an account or resolution of a problem report, activate new accounts by verifying patron information in PeopleSoft or at partnering institution, activate cards for courtesy patrons and special programs, system liaison responsibilities
E-Res (in addition to duties of LTA): create accounts and courses in E-Res, monitor and respond to email for unit, check quality and copyright compliance for new materials placed on reserve by staff and faculty, create bibliographic records in Aleph for instructor-owned materials that will be placed on "hard copy" reserve at circulation desk, help train and direct the work of student assistants, system liaison responsibilities
ALF/LAD (in addition to duties of LTA): help train and may assist in supervising activities of OPS/work study staff, more advanced searches of problem requests, microfilm requests, reshelving microfilm, supervise special projects (shifting, reclassification, collection move, etc.), quick catalog microfilm for retrieval requests, receive and process new materials
ILL (in addition to duties of LTA): help train and may assist in supervising activities of OPS/work study staff, responsibility for more specialized tasks in ILLiad modules (all Borrowing queues, all Doc Delivery queues, all Lending queues, etc.), handle problem reports and message files, communicate with patrons or other institutions via email/telephone/in person regarding the status of an account or resolution of a problem report, work closely with ILL librarian and business office to handle invoices and billing
Acquisitions & Licensing Department: Able to add/remove software if permitted;
able to provide hardware diagnosis with instruction, attach orders, encumber, post payments to titles;
add records to catalog; work in foreign languages;
places orders on vendor's website/database;
follow up problems or claims;
provides supervisor with information about ease of use or workflow with suggestions;
loading vendor files into library system; catalogs serials in all formats and languages; maintains and corrects serial holdings;
maintains active electronic links;
reviews and orders new serial in all formats;
checks in material in all formats;
keeps statistics;
processes approval material; claims unfilled orders;
creates provisional records; cancels orders; responsible for all tasks connected with all incoming gift materials;
assists in the bookstore keeping statistics;
picks up gifts.
Reference:LTA + assist patrons with use of indexes & databases, in print and electronic formats
Area Studies: Coordinates commercial binding of LAC holdings
Collects and collates materials for pre-binding preparation
Processes collected materials using bindery software, tagging all technical fields to meet UF Libraries preservation standards
Sends binding shipments to bindery
Received bound materials from bindery; inspects workmanship when returned
Processes inspected materials to make shelf-ready
Reports binding statistics
Represents LAC on binding/preservation committee
Reference/circulation desk duty
Provides directional assistance to patrons
Related duties as assigned
Cataloging: reviews and edits shared cataloging copy; checks headings against authority file; assigns call numbers; processes rush requests and resolves problems
LTS 3 QUALIFICATIONS
Advanced (sophisticated*) paraprofessional tasks, considerable responsibility and autonomy
high school degree plus six years of relevant experience/education
- Minimal level of supervision with general instruction
- Advanced understanding and operation of hardware and software
- Ability to handle complex functions in library catalog
- Ability to handle complex functions in databases
- Recommends procedural changes
- Supervises OPS/work study and/or permanent staff
EXAMPLES OF WORK PERFORMED
Access Services: more than 10% but less than 50% of position is dedicated to hiring, training, scheduling and supervising student assistants and/or full-time staff including payroll approval; serve as assistant unit head (for example, works evenings when unit head works days, etc.) to manage unit activities; committee work; manage a branch in absence of librarian
Acquisitions & Licensing Department: Reviews and documents workflow;
recommends software/hardware needed for workflow; trains other staff in the department and the branches;
analyzes need for change;
develops alternate solutions with supervisor; recommends for hiring/firing;
trains in all procedures;
handles electronic and licensing issues;
orders/pays for unique material;
accumulates and presents unit statistics;
meets with vendors;
communicates with vendors regarding orders, exchange agreements, claims, statements etc;
serves as fiscalanalyst/liaison, pcard reconciler/approver;
creates and maintains budget records, calculates and inputs encumbering and expenditure limits in ALEPH;
creates and maintains vendor records;
supervises LTS 1 andstudent employees;
creates and tracks encumbrances in ALEPH and corresponding purchase orders in Peoplesoft; maintains and reconciles deposit accounts;
performs complex bibliographic searching and verification in many languages; creates , maintains and monitors exchange orders and budgets;
develops and maintains automated database of exchange partners;
identifies new publications to acquire through exchange in collaboration with Collection Management;
coordinates all documentation concerning serials management and provides access to it through web pages; maintains license agreement file for electronic resources;
assists unit head in establishing priorities and guidelines to maximize accuracy and efficiency.
Reference: Sr/SvprLTA + assist patrons with research questions, such as suggesting databases and other library resources;
participate in related Reference activities, such as RefeXpress and library instruction
Special Collections: Provides general reference services
Participates in department’s bibliographic instruction program
Systems liaison
Assists in binding, shelf maintenance
Compares books with cataloging information
Verifies, adjusts, and records correct call numbers and bar codes, inputs catalog records, edits, corrects and updates and enhances bibliographic records and transfer codes into on-line system
Participates in bibliographic description and processing
Staffs reference desk on a regular basis
Related duties as assigned
Cataloging: performs original cataloging with librarian review; creates national level authority records; handles complex shared cataloging copy
Coordinator 1
QUALIFICATIONS
bachelor's degree plus 2 years experience
- Minimal level of supervision with general instruction
- Ability to handle and analyze complex functions in library catalog
- Ability to handle and analyze complex functions in databases
- Creates procedural documentation
- Analyzes workflow and makes recommendations
- Coordinates programs/projects
EXAMPLES OF WORK PERFORMED
Access Services: More than 50% of position is dedicated to hiring, training, scheduling and supervising student assistants and/or full-time staff including payroll approval, committee work including significant contribution to policy and procedure development
Acquisitions & Licensing Department:
Responsible for accurate maintenance of online catalog records for monographs and serials;
coordinates and undertakes collections transfer, withdrawal and reclassification activities;
provides a final check on accuracy of collection movements and deselection; hires, trains and supervises students in database maintenance activities; provides database maintenance training on complex procedures
Special Collections: Coordinates public and technical services
Produces finding aids for collections and series in archives
Checking-in, claiming, and receiving university publications
Organization and conservation of the Archives’ non-textual collections; identifies, appraises, and processes non-textual materials accessioned to archives
Prepares proposals and budget estimates for the preservation of photographic materials
Public service reference desk duties
Coordinates public and technical services
Produces finding aids for collections and series in archives
Checking-in, claiming, and receiving university publications
Organization and conservation of the Archives’ non-textual collections; identifies, appraises, and processes non-textual materials accessioned to archives
Prepares proposals and budget estimates for the preservation of photographic materials
Public service reference desk duties
Area Studies: Performs preorder searches to ensure non-duplication of materials
Inputs order requests according to established guidelines
Creates provisional bibliographic records, verifies the accuracy of holdings and bibliographic information
Monitors status of acquisitions
Supervises the collection’s stack maintenance
Maintains statistics, monitors call number and spine labeling of materials
Processes HOLD/RECALL requests
Processes and assists with patron billings for overdue, missing and lost materials
Initiates and supervises commercial and in-house binding for monographs, serials, and periodicals
Systems liaison
Performs routine Judaica office duties
Supervises and trains OPS and volunteer staff
Related duties as assigned
Cataloging: performs original cataloging without librarian review; serves as cataloging liaison to satellite libraries (e.g., IFAS centers); coordinates department systems liaison team; coordinates department training agenda
Coordinator 2
Bachelor's degree plus 3 years experience
- Minimal level of supervision with general instruction
- In-depth understanding and operation of the library catalog
- In-depth understanding and operation of databases
- Creates procedural documentation
- Oversees implementation of new and changed workflows
- Recommends policies
- Develops programs/projects
- Manages units
EXAMPLES OF WORK PERFORMED
Access Serv: Manage unit including all staff, budgets, and other resources as directed by department chair (presumes that more than 50% of position is dedicated to hiring, training, scheduling and supervising student assistants and/or full-time staff including payroll approval), perform professional and/or administrative tasks including formal patron instruction, Refexpress, answering more advanced inquiries at information desk, committee work, professional development, policy and procedure development
Acquisitions & Licensing Department: Plans, coordinates and directs activities of a unit in the A&L Department; develops and updates unit policy and procedure; proposes improvements to A&L fiscal policy to department chair; formulates goals and establishes objectives and priorities of unit; supervises archivist; determines correct treatment for non-routine transactions and ensures treatment is carried out by unit staff; participates with department chair and other unit heads in setting department's goals, budgeting, policy-making and setting departmental priorities; directs, supervises and evaluates the work of the a unit; trains new staff; encourages conditions leading to high staff morale and effectiveness; gathers, compiles, analyzes and interprets statistics and information pertaining to unit and department activities; coordinates unit's work with other A&L units and other working units in the library;
Special Collections: Manages and evaluates all daily technical and public services work of Special Collections; works with Chair and curatorial staff to develop procedures and policies.
Manages the unit’s electronic support in coordination with University of Florida Libraries Systems Department
Coordinates work schedules and participates in daily assignments, such as regular reference desk duties. Develops and supervises training programs to ensure staff competency in technical and public services assignments.
Keeps abreast of current public services and library science topics. Participates in related professional development programs, as necessary.
Participates in bibliographic instruction program and orientation to Special Collections.
Participates in the Special Collections public services program by providing general reference services as well as advanced reference services for the Belknap Collection.
Participates in library development efforts and works with staff to develop grants.
Supervises and actively participates in the identification, acquisition, arrangement, description, and preservation of the Belknap Collection.
In collaboration with appropriate library staff, identifies and effects transfer of materials of historical value to the Belknap Collection.
Plans for the growth of the Collection and new avenues of intellectual access to it.
Interprets the Collection to students, faculty, and administrators and serves as a resource person on the history of the performing arts.
Develops exhibits and publications based on the Collection and works with the libraries’ public relations and development officers.
Pursues professional development and contributes service to the department and library.
Cataloging: manages Copy Cataloging Unit; initiates and implements new and changed workflows involving staff librarywide; major contributor to department goals