August 29, 2011
Route: 64
Project: (FO) 064-122-128, C501
FHWA: NH-064-3(466)
County: City of Norfolk
MEMORANDUM
To: William Arel, PE
From: Blaine Tudor
Non-Mandatory Project Showing
This is to advise that a Showing was held on Tuesday, Aug. 23 2011@9:00a.m. for the above captioned project. The attendees are as noted on the attached attendance sheet.
I. Preliminary Reminders: Bud Morgan, Area Construction Engineer
A. Sign-in sheet going around, please print clearly
B. Welcome
C. Purpose, format and rules of the meeting
F. Introduction of VDOT project team, FHWA, stakeholders, etc.
Name / Title/company / Address / Phone / EmailSign in sheet
Robert Morgan, P. E. / Area Construction Eng./ VDOT / 1992 S. Military Hwy, 23320 / (757)494-5472 /
Blaine Tudor / Construction Manager./ VDOT / 1992 S. Military Hwy, 23320 / 757-925-1663 /
Samantha Tran / EV Williams / 757-424-1140 /
Bill Arel / VDOT / 804-786-7428 /
Rory Rowan / VDOT / 804-786-7428 /
II. Administrative Objectives: Blaine Tudor
A. Purpose of the project
B. Bidders are expected to be familiar with all of the Contract Documents and the project site
C. Constructed in accordance with 2007 VDOT Road and Bridge Specifications, 2008 Road and Bridge Standards, and 2005 Virginia Work Area Protection Manual
D. This is a full Federal Oversight project
§ Predetermined Wage Rates
§ Buy America applies
§ Be familiar with related requirements EEO, etc.
F. DBE requirement is 15%
G. Contract fixed completion date is September 16, 2013
H. Contract Requirements/Special Provisions:
§ Liquidated damages
§ Notice to proceed
§ Price adjustments
§ Informal Partnering
§ Progress schedule
§ Etc.
III. Scope of Work: Bill Arel speaking for Ellen Lundevall, VDOT Design Project Manager
A. Project scope of work-used aerial photo and highlighting some of the important issues:
· The need to minimize the amount of the time the temporary left turn and temporary connection are open to traffic.
· The settlement time requirements for the Lightweight Aggregate Fill (See SP). Our MOT calls for this in stage 1C. Pipe installation in this area will also make use of Flexible Connectors.
· The Utility relocation and Jack Pipe operation to be performed under Norview Avenue
· The need to "Relocate Hurricane Gates" (See SPCN)
B. Discuss technical special provisions of interest
C. Sequence of construction: Bill Arel
D Environmental permits: Dean Devereaux- water quality permit comments
1. The roadside ditches are part historic canal network known as Ebb Canal. VDOT secured Corps of Engineers and Department of Environmental quality permits for work in the canal network. Pages 279 to 302 of the bid proposal.
2. Locations of the permit areas are shown on the permit sketches beginning on page 303 of the bid proposal. No other work in roadside ditches is authorized at this time.
3. Work within the permit areas shall be conducted behind turbidity curtains (page 82 of the proposal), cofferdams, sand bags, or like devices to prevent sediment from leaving the work area.
4. No onsite wetland mitigation is required.
E. Utilities and ROW: Mike Wilder- All indicated Utilities have been relocated. An asbuilt drawing will be provided to the successful contractor at the preconstruction meeting.
F. Construction: Robert Morgan, P.E., A.C.E- Per 102.03 of the Specifications
The Department advises you to do your due diligence by contacting each of the public and private utility companies to determine the exact locations of the existing utilities. VDOT show approximate locations on the plans and is advisory in nature but it is the responsibility of the Contractor to get with the utility owners to determine the exact locations prior to bidding. If a conflict is encountered and the Contractor claims differing site condition, the Department will required detailed written proof the Contractor did their due diligence prior to submitting their bid.
IV. End of Project Showing: Blaine Tudor
A. Tour of the site-Declined
B. Questions-Please forward questions thru CABB
C. Meeting minutes available within 5 days
D. All future questions should be asked thru the CABB system on the Construction and Maintenance website