Annex 1 – Description of the action
PARS 2013 – Preparatory Action – Network of contacts and discussion between targeted municipalities and local authorities on experiences and best practices in the resettlement and integration of refugees
1. Title of the Project2. Priority covered / identifying municipalities or local authorities in EU Member States that have just started resettlement programmes or are about to do so and arranging meetings with selected municipalities or local authorities in resettlement countries with a view to strengthening ‘new’ resettlement programmes and ensuring that they are of a high quality and sustainable,
identifying municipalities or local authorities or NGOs in EU Member States not yet participating in resettlement programmes, but wishing to join the network with a view to future participation in such programmes,
holding meetings of representatives of the targeted local authorities and municipalities involved, along with the UNHCR, participating NGOs and representatives of resettled refugees, to lay down the activities to be developed jointly, including visits, exchanges of experience, training and thematic meetings focusing on issues such as housing, education and employment,
designing a form for collecting information from the various stakeholders on procedures, types of monitoring prior to resettlement, types of information collected on the refugees to be resettled (including cultural, health and educational issues and diet), infrastructure, human resources, accommodation, reception, actions taken after resettlement for the integration of refugees, community participation in the process, any economic, legal or educational aid, the role of refugees already resettled in the integration process, and cooperation with NGOs,
creating a task force, with the necessary human and technical resources, to make the practical arrangements for the project and in particular to provide for the necessary meetings, collect available information, create a website and content for it, thus increasing the exchange of information between the stakeholders in the resettlement process, and create links with existing resettlement-related projects and/or websites. This website will also allow information on past and future meetings between municipalities or local authorities to be made available to all interested parties on a systematic basis,
collating the information gathered by the task force, which will then circulate for discussion on the network, in order to draw conclusions on best practices.
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Annex 1 – Description of the action
PARS 2013 – Preparatory Action – Network of contacts and discussion between targeted municipalities and local authorities on experiences and best practices in the resettlement and integration of refugees
3. PROBLEM DEFINITION4. GENERAL AND SPECIFIC OBJECTIVES OF THE PROJECT
The main objective of the Preparatory Action is to establish a network of contacts and discussion between targeted municipalities and local authorities in EU Member States which have just started resettlement programmes, or wish to participate in a near future; and EU Member States which are experienced in resettlement, drawing on United Nations High Commissioner for Refugees and non-governmental organisations experiences and best practices in the resettlement and reintegration of refugees.In this context describe the issue/challenge that the proposal aims to address.Please demonstrate your knowledge of the recent developments in the EU in particular concrete actions and available best practices. You must demonstrate a clear understanding of the context and the challenge that the proposal is planning to address.In this section please describe also the general and specific objectives of the project in relation to the above described issue/challenge. Please explain to what extent these objectives are in line with the aims of the PARS.
5. DELIVERABLES and EXPECTED RESULTS
6. EXPECTED IMPACT
7. EU DIMENSION and ADDED VALUE
Provide a detailed list of the planned deliverables (outputs) of the activities (quantify as much as possible).
Describe the expected results of the action and identify the beneficiaries of these results. What will be the short/medium and long term impacts and in particular the added value of these results? You must demonstrate that the proposed action hasa European dimension and that there is an added value in developing and implementing the action in a transnational partnership at EU level, rather than at national level.Explain how far the expected results have an EU-wide relevance and what will be the added value of the results. The projectsimplemented with the support ofPARS funding should complement existing actions/projects and not duplicate activities. Please explain how your project fulfils this criterion.
8. METHODOLOGY
9. IMPLEMENTING PARTNERSHIP and PROJECT TEAM
10. SUBCONTRACTING
Under this section describe the methodology to be used to achieve the expected result, present briefly the partnership and the project team who will be responsible for the project tasks. Describe what kind of preparatory work has been done so far, based on what considerations was the partnership assembled.
Give details on how the partners will cooperate during the implementation of the project; explain the roles and responsibilities of the different partner organisationsand explain any subcontracting arrangements (if applicable).If the successful project implementation necessitates the contribution/involvement of any other organisation (e.g. providing access to a venue or information by a public authority, etc.) please explain any arrangements in this regard as well.
Provide information on the operational/administrative and financial management of the project explain what resources are already available within the partnership and what will need to be acquired during the project implementation. In particular explain how you will implement procurement procedures for the sub-contracted parts of the actions (if applicable). Please make sure that the Budget Form is in line with the information provided here.
Present the project team who will implement the action. As you will have to attach the CV of the key staff members to the Grant Application Form please do not provide a long description here per staff member. Present more their role and responsibility in the project. If some key posts are not filled in yet please explain how you will fill them and what will be their role. Please make sure that the information you provide here is in line with the details you provide in the Budget Form.This part of the form is not protected, therefore you may include flowcharts or any other graphic element that would facilitate the work of the evaluators.
Explain why is the chosen methodology and partnership the most suitable to achieve the expected results in particular in terms of efficiency.
11. MONITORING and RISK MITIGATION
12. EVALUATION
Explain how will you monitor the project, how will you ensure timely and proper project implementation. Describe what are the risks that could jeopardise the successful implementation and how do you plan to mitigate these risks.
Also explain how you will evaluate the results of the project during and after the implementation of the activities. In particular explain which indicators (qualitative and quantitative) you will use and what will be the source of verification. Also explain how you will monitor and check the financial implementation of the project.
13. STRATEGIES FOR DISSEMINATION
Explain your plans for dissemination of the results. Describe how the knowledge gathered/ generated during the project will be transferred outside the partnership.
14. SUSTAINABILITY
Although a project is by definition limited in time, the aim is to make the results sustainable. Present the following aspects of sustainability: financial, institutional and policy level sustainability.
15. COST EFFICIENCY and VALUE FOR MONEY
Explain how far your project represents a good value for money. Demonstrate that during the planning of the estimated budgetyou aimed for cost efficiency. Under this section you may include any comments that you might have in relation to the budget items presented in the estimated budget that you could not introduce in the Excel Budget Form e.g. due to the horizontal nature of the comment.
16.Activities
Nr. / Activities (in chronological order) and methods (who?, where?, how?) / Calendar
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2 / Application submission
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