MINUTES OF THE MEETING OF THE MAYOR AND CITY COUNCIL OF THE CITY OF SODA SPRINGS, CARIBOU COUNTY, IDAHO HELD AUGUST 15TH, 2012.

MEETING CALLED TO ORDER AT 5:00PM BY COUNCIL PRESIDENT PRESCOTT.

ROLL CALL SHOWED THE FOLLOWING PRESENT: RANDALL E. PRESCOTT, PRES.

MITCHELL J. HART by phone

LYNDA LEE

TODD B. SMITH

EXCUSED: Kirk L. Hansen, Mayor

Clyde Nelson, Attorney

ALSO PRESENT: Mark Steele Alan Skinner, Director

Charles Fryar Tausha Vorwaller, Clerk

Michele Reddish

Joe Stansilao

The invocation was given by Michele Reddish, Council President Prescott then led everyone in the ‘Pledge of Allegiance’.

Council President Prescott noted that Mayor Hansen and Attorney Nelson were excused and Councilmember Hart was connected by telephone.

The Council reviewed the minutes from the last meeting and the pre-paid accounts payable. Council President Prescott declared that without objection the minutes of August 1st, 2012 and the pre-paid accounts payable for August, 2012 stand approved.

(SEE ATTACHED ACCOUNTS PAYABLE REGISTER FOR DETAIL)

Director Skinner reported on the progress of the Wastewater Treatment Plant project. He explained that an on-site camera is taking a picture every 10 minutes which can be viewed on-line. The camera was required as part of the contract and will become the City’s when the project is complete. The current pictures showed the floor of the secondary process building about 60% done. The concrete walls of the building are 21 feet high and the building will go up another 15 feet above the concrete. There are 20-25 people currently working on the project. Director Skinner mentioned that there are extra hard hats and vests if anyone wanted to visit the site to view the construction. Six pay applications were reviewed for approval. Four for Edstrom in the amounts of $265,388, $44,829, $20,016 and $140,902 which includes labor and equipment purchases. One for Enaqua in the amount of $6,275 for start-up and training on the temporary UV system and one for UMS for $200 for start-up of the primary lift station. Both Enaqua and UMS will be back one more time when the equipment is permanently located. The total amount spent to date is $2,672,471. Councilmember Smith moved to approve the six pay applications as presented. Councilmember Lee seconded the motion. All in favor, motion carried.

Council President Prescott declared a public hearing open at 5:18pm for consideration of

the proposed budget for the fiscal year beginning October 1st, 2012 and ending September 30th, 2013. Clerk Vorwaller reported that no written or oral comments regarding the

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budget had been received. Council President Prescott asked for comments from those in attendance, being none the public hearing was closed at 5:20pm. The Council briefly reviewed the proposed FY 2013 budget which includes a 3% cost of living allowance for employees, a 3% property tax increase, 5% rate increase to water, a 5% garbage rate increase and a 16% sewer bond rate increase. The Council also noted that the Street Fund budget would be decreased by $135,000 from what was published as reflected in the appropriation ordinance. Councilmember Hart introduced Ordinance #634 entitled ‘AN ORDINANCE TERMED THE ANNUAL APPROPRIATION BILL, APPROPRIATING MONEY IN SUCH SUM AND SUMS AS IS DEEMED NECESSARY TO DEFRAY ALL PROPER EXPENSES AND LIABILITIES OF THE CITY OF SODA SPRINGS, IDAHO, NOT OTHERWISE PROVIDED FOR, FOR THE FISCAL YEAR BEGINNING THE FIRST DAY OF OCTOBER, 2012 AND ENDING SEPTEMBER 30, 2013 PURSUANT TO THE PROVISIONS OF SECTION 50-1002, IDAHO CODE. A motion was then made by Councilmember Smith and seconded by Councilmember Lee that the rules requiring ordinances to be read on three separate occasions be dispensed with and that the ordinance be read once in full. A roll call showed the following vote:

Those voting aye: Mitch Hart Those voting nay: none

Randy Prescott

Lynda Lee

Todd Smith Absent: none

Motion Carried.

Clerk Vorwaller read Ordinance #634 at length. Councilmember Hart then moved to approve the adoption of Ordinance #634 the Annual Appropriation Ordinance for the Fiscal Year 2013. Councilmember Smith seconded the motion for adoption. A roll call showed the following vote:

Those voting aye: Mitch Hart Those voting nay: none

Randy Prescott

Lynda Lee

Todd Smith Absent: None

Motion Carried.

(SEE ATTACHED COPY OF ORDINANCE #634 - ORIGINAL ON FILE)

Council President Prescott thanked the staff for their work on putting together the budget.

Clerk Vorwaller informed the Council that the Delta Dental policy would renew automatically on October 1st with a 3% increase unless the City terminates the policy in writing 30 days prior. Clerk Vorwaller mentioned that previously the Council was considering switching the dental plan over to the new Idaho Independent Intergovernmental Authority (III-A) group insurance plan. The Council briefly discussed some issues with III-A. Councilmember Smith moved to approve continuing with Delta

Dental for the next year accepting the 3% increase. Councilmember Lee seconded the motion. All in favor, motion carried.

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The Council reviewed the well sampling results for the former Evergreen site at the Industrial Park. The sampling was done by Global Environmental Technologies and reported by Sprague Environmental. Director Skinner explained the locations of the different wells that were sampled and the ground water levels, and reviewed the results from each one. It was noted in the report that well #1 is upgradient from the former Evergreen processing area and impacts to this well come from upgradient sources which could include the Tronox site. The City is required to submit the report to the Idaho Department of Environmental Quality (DEQ). If DEQ allows the City to close out the sampling then Tronox may want to take over sampling at the City’s wells.

The Council reviewed and discussed the transmission power line behind the Soda Springs True Value store. The owner of True Value, Robert Lau desires to expand his business and wants the City to move the overhead power line. Director Skinner reviewed the map of the power line explaining that if the line was moved it would affect the former Signworks building owned by Ray Mullen and the Advantage Plus Credit Union building. Director Skinner mentioned that the City’s policy is to get a cost estimate from Rocky Mountain Power for the project and the cost of the estimate would be paid by the requesting developer. Councilmember Lee mentioned that the City has policies in place for a reason and they should be followed. Councilmember Hart mentioned that it may be worth it for the City to pay for the estimate to get a lot of questions answered on how the power line could be relocated but with no clear plan for the expansion of the True Value store there is no reason to proceed until Mr. Lau is firm on his plans. Councilmember Hart mentioned that he would be willing to work with Mr. Lau when his expansion plans are more definite and get a preliminary estimate from Rocky Mountain Power and work out the cost reimbursement later. Director Skinner will communicate with Mr. Lau.

Director Skinner mentioned that Gary Peterson contacted him regarding an annual flag burning ceremony the Scouts usually hold in August. Mr. Peterson wanted to know if they could still hold it with the fire ban in place or if it should be postponed. The Council discussed the situation and agreed that it would be best if they waited until the fire ban was lifted.

Councilmember Smith moved to adjourn the meeting at 5:50pm seconded by Councilmember Lee. All in favor, motion carried.

PASSED AND APPROVED BY THE MAYOR AND CITY COUNCIL THIS 5TH DAY OF SEPTEMBER, 2012.

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Kirk L. Hansen, Mayor

ATTEST:

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Tausha Vorwaller, Clerk