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RECORD OF BOARD PROCEEDINGS

(Minutes)

The Somerset Independent Board of Education met for the Regular Monthly Board Meeting at Meece Middle School Cafeteria, 210 Barnett Street, Somerset, Kentucky, 42501 at 6:00 P.M. on the 10th day of March, 2015. The members of the Somerset Board of Education are as follows: (1) Scott P. Gulock, Chairperson, (2) Gretchen W. Cole, Vice-Chairperson, (3) Michael W. Hail, Member, (4) Jeff L. Perkins, Member, (5) Elaine A. Wilson, Member

I.  Call To Order

Scott P. Gulock, Chairperson called the March 10, 2015, Regular Monthly Board Meeting to order at 6:02 P.M. Those in attendance were Scott P. Gulock, Chairperson; Gretchen W. Cole, Vice Chairperson; Jeff L. Perkins, Member; and Boyd L. Randolph, Superintendent. Elaine A. Wilson, Member arrived at 6:03 P.M. Dr. Michael W. Hail, Member; was absent.

A.  Approve/Amend March 10, 2015, Regular Monthly Board Meeting Agenda

03-15-01 Superintendent Randolph recommended to the Board that they approve the March 10, 2015, Regular Monthly Board Meeting Agenda as presented. Gretchen W. Cole made a motion to accept the recommendation of Superintendent Randolph. Jeff L. Perkins seconded the motion. The motion carried.

The following votes were recorded: Votes For: 3 Votes Against: 0

II. Recognitions

A.  Meece Middle School

Character Salutes for the Month of February 2015, for the word Honesty

Kaitlyn Barnes – 5th Grade

Kennedy Boots – 6th Grade, Gary Sweeney – 6th Grade

Farrah Calhoun – 7th Grade, Sarah Coldiron – 8th Grade

Megan Shepherd – Librarian/Media Specialist

Daughters of the American Revolution (DAR) Essay Winners

Eric Demunbrun

Anna Marie Gulock

Boys Basketball State Champions – 6th Grade

Dakota Acey, Dylan Burton, Isaiah Coffey, Matthew Coffey, Jackson Cooper

Colton Correll, Kyle Dishman, Kade Grundy, Ryan Haynes, Logan Maynard

Camden Ryan, Kiaya Sheron, Kannon Tucker, Logan Watson

Scott Lynch – 6th Grade Basketball Head Coach

Mike Correll – 6th Grade Basketball Assistant Coach

Cheerleaders National Champions

Emma Ashlock , Kennedy Boots, Jenna Combs (Hopkins) , Chloe Dykes

Anna Claire Ellnor, Zoey Hampton, Blakeleigh Helton (Hopkins), Lindsey Horn

Kayli Jones, Caden Maynard, Courtney Minton, K'LeAnn Morgan

Tori Robertson (Hopkins), Zoey Thompson, McKayla Waters

Archery Tournaments

Catherine Bryant – Local Tournament, 3rd Place

Catherine Bryant – Regional Tournament, 10th Place

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School-Wide Spelling Bee Winner

Alex Ham

American Association of Retired Person (AARP) Contest Winner

Emily Ham

Academic Team State Qualified

Alex Ham – Arts & Humanities, 2nd Place

Alex Ham – Social Studies, 2nd Place

Amin Katanbaf – Math, 3rd Place

Devan Neely – Composition, 3rd Place

2015 Campbellsville Excellence in Teaching Award – Barbara Brown

B.  Hopkins Elementary School

Character Salutes for the Month of February 2015, for the word Honesty Lyndsey Hogue – Kindergarten, Pedro Jinez – Kindergarten

Zuleima Hernandez – 1st Grade, Nate Anderson – 1st Grade

Jacob York – 2nd Grade, Carson Beattie – 2nd Grade

Colyer White – 3rd Grade, Jane Ann Wiese – 3rd Grade

TJ Burrell – 4th Grade, Max Carter – 4th Grade

2015 pbellsville Excellence in Teaching Award – Cindy Ikerd

III.  Communications

A.  December 2014, Approved SBDM Minutes

December 2014, approved SBDM Minutes were presented to the Board, as informational items:

1.  Hopkins Elementary School

2.  Meece Middle School

3.  Somerset High School

B.  Citizens and Delegations

No citizens or delegations made a request to address the Board.

Meece Middle School Report – Calvin Rollyson, Principal

Calvin Rollyson, Meece Middle School Principal presented to the Board, as an informational item, a status report on Meece Middle School.

IV.  Superintendent ‘s Report

A.  Employments

The following personnel actions have been taken by the Superintendent between regular board meetings and are presented as information to the Board.

Employed Position Effective Date

Jerry Ping Evening Custodian 2/10/2015

Somerset High School

David Strunk Evening Custodian 2/12/2015

Somerset High School

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B.  Resignations/Retirements/Dismissals

The following personnel actions have been taken by the Superintendent between regular board meetings and are presented as information to the Board.

Name Effective Date Position Resignations/Retirements/Dismissals

Lavina Fiebig 02/20/2015 SHS Cook/Baker Resigned

C.  Extra Service Employment

The following personnel actions have been taken by the Superintendent between regular board meetings and are presented as information to the Board.

Extra Service Contracts – March 2015

Erin Mullins MMS Girls Soccer Coach

Emily Whitaker SHS Assistant Cheerleading Coach

D.  2015-2016 Audit Renewal

The current contract for auditing services will end on June 30, 2015. The 2013-2014 Audit Bid

offered a renewal option for fiscal years 2014-2015 and 2015-2016 if both parties agree. Both parties agree to renew the 2014-2015 Audit with White and Associates.

No action required.

V.  Treasurer’s Report

A.  Financial Statement and February 2015, Balances

03-15-02 Beginning Cash Balance, February 1, 2015 $10,787,115.67

TOTAL Revenue $958,317.64

Expenditures

Accounts Payable (Invoices & Debits) $293,705.45

Payrolls & Health Ins. Reimb. $798,067.72

Total Expenditures $1,091,773.17

Ending Balance, February 28, 2015 $10,653,660.14

In accordance with KRS 424.220 it is necessary for the Board to review and approve the Financial Statement & Balance Sheet. Superintendent Randolph recommended that the Board review and approve the Financial Statement & Balance Sheet for February 2015. Elaine A. Wilson made a motion to accept the recommendation of Superintendent Randolph. Jeff L. Perkins seconded the motion. The motion carried.

The following votes were recorded: Votes For: 4 Votes Against: 0

B.  Current Bills

03-15-03 Superintendent Randolph recommended to the Board that the current expenditures for February 2015, and March 2015, in the amount of $300,243.66 be approved for payment. Gretchen W. Cole made a motion to accept the recommendation of Superintendent Randolph. Jeff L. Perkins seconded the motion. The motion carried.

The following votes were recorded: Votes For: 4 Votes Against: 0

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VI.  Consent Items

03-15-04 Chairperson Gulock asked the Board if there were any consent items to be brought out for discussion. Superintendent Randolph recommended that the Board approve the Consent Items Agenda as presented. Jeff L. Perkins made a motion to accept the recommendation of Superintendent Randolph. Elaine A. Wilson seconded the motion. The motion carried.

The following votes were recorded: Votes For: 4 Votes Against: 0

A.  Board Meeting Minutes for February 2015

1.  February 10, 2015, Regular Monthly Board Meeting

B.  Approve Use-of-Facility Requests

1.  Lake Cumberland Regional Hospital/Lake Cumberland Surgery Center and Cheryl Manning are requesting to use the Somerset High School Football Fieldhouse, Fieldhouse Restrooms, Stadium Practice Field and the Meece Middle School Parking Lot for the Annual Raising Awareness/Saving Lives 5K for Colorectal Cancer Awareness on March 21, 2015. Registration for the race will begin at 7:00 A.M. They will arrive at 6:00 A.M. for set-up and will be finished by 12:00 (noon) P.M. The race is a fundraiser for colorectal cancer awareness. They have also requested use of tables that are kept in the fieldhouse.

2.  Lake Cumberland Cal Ripken Coach’s Pitch and Mike Reynolds are requesting to use the Somerset High School Softball Field, located at Hopkins Elementary School, Somerset High School Fieldhouse, and the Somerset High School Outdoor Hitting Cage for the Lake Cumberland Cal Ripken Coach’s Pitch team to practice, beginning March 30, 2015, and ending on May 30, 2015. The beginning practice/play time is 5:30 P.M. and ending time is at 8:00 P.M. Michael Reynolds, Principal at Hopkins Elementary School, is the coach for the coach’s pitch team and will be present at practices. Lake Cumberland Cal Ripen Coach’s Pitch would only use the softball field when it was not in use by the Meece Middle School/Somerset High School Softball Teams. The Hopkins Elementary School Parking Lot has been requested to be used for parent and team parking.

3.  Missy’s Gymnastics & Dance and Megan Mead are requesting to use the Somerset High School W.B. Jones Auditorium on Sunday, May 17, 2015, from 11:00 A.M. until 5:00 P.M. for a spring recital. Missy’s Gymnastic & Dance are also requesting to use a classroom, lighting, microphone, and sound system.

VII.  New Business

A.  Approve BG2, BG3 and Design Development Drawings pending Kentucky Department of Education (KDE) approval

03-15-05 The next steps for the Central Office Renovation Project are the approval of the BG-2, BG-3, and the Design Development Drawings, (pending Kentucky Department of Education (KDE) approval). Superintendent Randolph recommended that the Board approve the BG-2, BG-3, and Design Development Drawings for the Central Office Renovation Project. Gretchen W. Cole made a motion to accept the recommendation of Superintendent Randolph. Elaine A. Wilson seconded the motion. The motion carried.

The following votes were recorded: Votes For: 4 Votes Against: 0

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B.  Approve/Review 2015-2016 Technology Plan

03-15-06 Somerset Independent School District has a Technology Plan that has the support of local stakeholders and is ready for Board support/approval. (The next step is for the plan to be submitted to the state for approval.) Superintendent Randolph recommended that the Board approve the 2015-2016 Technology Plan. Jeff L. Perkins made a motion to accept the recommendation of Superintendent Randolph. Gretchen W. Cole seconded the motion. The motion carried.

The following votes were recorded: Votes For: 4 Votes Against: 0

C.  Approve 2014-2015 and 2015-2016 Educational Studies Unit (ESU) Candidate Placement Memorandum of Agreement with Union College

03-15-07 The Somerset Board of Education is being requested to approve the Union College Educational Studies Unit (ESU) Memorandum of Agreement. This memorandum of agreement requires candidates to work collaboratively with educators, administrators, and staff in a P-12 classroom or administrative setting. This collaboration provides for meaningful learning experiences for program candidates including but not limited to: access to P-12 professional development opportunities, evaluation of candidate performance during clinical placements, evaluation of candidate dispositions, candidate interaction with P-12 students and parents, and P-12 feed back to the Educational Studies Unit (ESU) on candidate and program success. Superintendent Randolph recommended that the Board approve the Union College Educational Studies Unit (ESU) Memorandum of Agreement for the 2014-15 and 2015-16 school years. Superintendent Randolph recommended that the Board approve the Union College Educational Studies Unit (ESU) Memorandum of Agreement for the 2014-15 and 2015-16 school years. Elaine A. Wilson made a motion to accept the recommendation of Superintendent Randolph. Gretchen W. Cole seconded the motion. The motion carried.

The following votes were recorded: Votes For: 4 Votes Against: 0

D.  Approve/Accept Discover Pathway to Financial Success Grant

03-15-08 Mrs. Courtney Ikerd of the Somerset High School Business Department has applied for (and received acceptance) of a grant in the amount of $5500.00 for the purchase of and implementation of the Dave Ramsey Foundations in Personal Finance curriculum. The curriculum meets all standards and benchmarks of Kentucky’s Career and Technical Education requirements for teaching financial literacy to students. The grant is a one-time award and in return the Discover Brighter Futures Fund asks for a measure of effectiveness of the program using pre and post-test data. Statutes and policies regarding student confidentiality will not be compromised as a result of acceptance. Superintendent Randolph recommended that the Board approve and accept the Discover Pathway to Financial Success grant funding. Elaine A. Wilson made a motion to accept the recommendation of Superintendent Randolph. Jeff L. Perkins seconded the motion. The motion carried.

The following votes were recorded: Votes For: 4 Votes Against: 0

E.  Approve Amended 2014-2015 School Calendar

03-15-09 The Board is being requested to approve the amended 2014-15 calendar reflecting snow days, days with delays and make up days. The Kentucky Department of Education requires 170 days, 1062 hours. This amended calendar will satisfy and exceed both of those requirements. Superintendent Randolph recommended that the Board approve the amended 2014-2015 School Calendar as presented. Elaine A. Wilson made a motion to accept the recommendation of Superintendent Randolph. Gretchen W. Cole seconded the motion. The motion carried.

The following votes were recorded: Votes For: 4 Votes Against: 0

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F.  Approve 2015-2016 School Calendar

03-15-10 The Board is being requested to approve the 2015-2016 school calendar.

·  175 instructional days

·  Opening and closing days

·  October 23 as the District Data Review day (Professional Development)

·  November 25, February 15, March 18 as Flexible PD days

(February 15 and March 18 to be used as instructional days in the event of inclement weather forcing school cancellation)

·  School level details and specifics are included in the attachment

·  Graduation could occur May 20 if there are no closings.

Superintendent Randolph recommended that the Board approve the calendar for the 2015-2016 school year. Elaine A. Wilson made a motion to accept the recommendation of Superintendent Randolph. Jeff L. Perkins seconded the motion. The motion carried.

The following votes were recorded: Votes For: 4 Votes Against: 0

G.  Declare Emergency Pursuant 702KAR 4:160(8)

03-15-11 Declare Emergency pursuant 702KAR 4:160(8), due to the fire at the Somerset High School Baseball Hitting Facility the Board is asked to declare an emergency pursuant 702KAR 4:160(8) so the District can move forward immediately. Superintendent Randolph recommended that the Board declare emergency pursuant to 702KAR 4:160(8), due to the fire at the Somerset High School Baseball Hitting Facility. Gretchen W. Cole made a motion to accept the recommendation of Superintendent Randolph. Elaine A. Wilson seconded the motion. The motion carried.

The following votes were recorded: Votes For: 4 Votes Against: 0

H.  Approve 2015-2016 Nonresident Contracts

1.  Pulaski County School District

03-15-12 The Somerset Independent Board of Education has submitted a nonresident student exchange contract for approval by the Pulaski County Board of Education. Superintendent Randolph recommended that the Board approve the submission of a nonresident reciprocal contract to Pulaski County School District for approval. Gretchen W. Cole made a motion to accept the recommendation of Superintendent Randolph. Jeff L. Perkins seconded the motion. The motion carried.

The following votes were recorded: Votes For: 4 Votes Against: 0

2.  Science Hill Independent School District (High School Services Contract),

03-15-13 Due to the lack of high school services within K-8 school districts, our District may