EAST QUINCY SERVICES DISTRICT
179 ROGERS AVENUE, QUINCY, CA 95971
SPECIAL MEETING MINUTES OF FRIDAYAPRIL 8, 2016
CALL TO ORDER
The Special Meeting of the East Quincy Services District Board of Directors was called to order by Chairman Felker at 9:00 a.m.
BOARD MEMBERS PRESENT
Bill Martin
Kathy Felker
John Kolb
Darrell Brown
Mike Beatty
BOARD MEMBERS ABSENT
None
DISTRICT PERSONNEL PRESENT
Mike Green, General Manager
Shawneen Howe, District Secretary
PUBLIC PRESENT
Roy Carter, High Sierra Music Festival
Rebecca Sparks, High Sierra Music Festival
Jeff Bradshaw, High Sierra Music Festival
Les Ellis, Sierra Park Developers
Erin Roth, Feather River Bulletin
(2) General Public in attendance
(didn’t wished to be named in the minutes)
PUBLIC COMMENT
There was no public comment at this time.
HIGH SIERRA MUSIC FESTIVAL
Chairman Felker gave a brief history of the issues with the High Sierra Music Festival. She had also mentioned the problems that were faced last year. After introductions of all who were in attendance, the discussions began on how to address the issues from last year so that everyone is satisfied with the current operations. Mr. Roy Carter confirmed that the High Sierra Music Festival had purchased the Huntington Property that is between Lee Rd and the District’s Well #9 property. Mr. Ellis asked what will be the intended use of the property. Mr. Carter explained that it may be for more RV parking and or a staging area for the festival vehicles. There was an extensive discussion about the placement of the RV’s in the Well #9 site and access to that site.
Minutes of the Special Meeting of April 8, 2016
After the discussions concluded, the following agreements were made:
1) There will be a 30ft road in between the property line and camping sites closest to the Sierra Park
Home Development. This road will act as a buffer between the campers and the homeowners.
2) There will be no access from our utility easement from Bresciani Circle. It will be blocked for
vehicle access except for emergency vehicles. The field will be accessed through the property on Lee
Rd that the Festival has purchased. Mr. Bradshaw will contact EMS and the Fire Department of the
new access point.
3) The District Staff and Mr. Bradshaw will work together to construct a water station at Well #9 an
Well #2. The tanks that were originally set at these two locations will be used elsewhere during the
festival.
At this point of the discussion, Director Beatty brought up the subject of the fee to use the land for the RV & camping site. The issue of finance was discussed and it was requested that the High Sierra Music Festival submit a proposal of how much the festival was willing to pay for the land rental. In the proposal was to be the issues discussed above and that the District will have a Hold Harmless Agreement explaining that the district will not be liable for anything that may happen on the Well #9 property. The district will also be listed on their insurance as an additional insured. This proposal is to be given to the District Secretary before Tuesday morning so it can be included in the board packets that evening.
This item will be added to the agenda for the meeting on Tuesday April 12, 2016 for the board’s review and approval.
ADJOURNMENT
A MOTION was made by Director Beatty to adjourn the regular meeting at 10:15 am. The motion was seconded by Director Brown and the results of the vote are as follows:
AYES: Directors Beatty, Martin, Kolb, Brown and Chairman Felker
NOES: None
ABSENT: None
Respectfully submitted,
______
Shawneen Howe, District Secretary