NEWPORT NEWS PUBLIC SCHOOLS
EVALUATION QUESTIONS
THIS MUST BE COMPLETED AND RETURNED WITH YOUR PROPOSALCRIME INSURANCE/BONDS/FIDUCIARY LIABILITYRFP EVALUATION QUESTIONS (MUST BE RETURNED WITH PROPOSAL)
Firm Name:
Carrier Name:
Please state your carrier’s position on each specified coverage by signifying below:
COVERAGE IS REQUESTED FOR THE FOLLOWING: / RESPONSE
Limit / Deductible
Blanket School Employee Dishonesty Bond $500,000 Limit/$1,000 deductible
Forgery or Alteration $100,000 Limit/$1,000 deductible
Theft, Disappearance & Destruction - Inside & Outside Premises $75,000 Limit Each/ $500 Deductible
Computer Fraud $10,000 Limit/$1,000 Deductible
Money Orders & Counterfeit Paper $5,000/ $500 Deductible
TERMS & CONDITIONS
Include the following as insureds: “Any past or present board members, administrators, trustees, directors, officers, or employees of the Schools or any sponsored plan, and any other trust or employee plan the School Board hereafter creates or acquires.”
Period of Discovery Extended to 1 Years? If not, how many years?
Coverage for Retirees?
Coverage for Volunteers?
Coverage for students that are assigned to be in charge of funds?
Coverage for Part-time Employees?
Coverage for Independent Contractors?
Coverage for Leased Employees?
Coverage for terminated employees covered for 90 Days after termination?
Coverage for all compensated and non-compensated Board Members, Elected, or Appointed Officials?
Coverage for losses sustained as a result of dishonest acts by employees of Outside Service Providers?
Faithful Performance of duties included?
Limits Apply per loss?
Fiduciary Liability-Administration of Group Employee Benefit or Pension Benefit Plans?
Credit Card and/or Debit Card Forgery?
Reporting requirement for newly acquired premises extended to 90 days?
Definition of Inside Premises—coverage to extend to all grounds under the named insured's control and the exterior within 1,000 feet of the location?
All losses emanating from viruses, “hackers”, “spammers”, computer fraud, electronic commerce, and electronic banking?
Exclusions: / Note in Remarks:
Have you included the mandatory wording (sample wording at end of this document) for the following:
Ø Broad Form Named Insured
Ø Knowledge of Occurrence
Ø Unintentional Errors & Omissions
Ø 90 day - Notice of Cancellation and Nonrenewal
Ø Notice of Occurrence(Loss)
TOTAL PREMIUM:
OPTIONS:
If Any so state:
OFFERER’S REMARKS
THIS FORM MUST BE COMPLETED AND RETURNED WITH YOUR PROPOSALELECTRONIC DATA PROCESSING INSURANCE RFP EVALUATION QUESTIONS (MUST BE RETURNED WITH PROPOSAL)
Firm Name:
Carrier Name:
Please state your carrier’s position on each specified coverage by signifying below:
Risk Covered / Blanket Limits / RESPONSE
Blanket Limit on & off premises (Limit breakdown in SOV) / $18,223,400
Extra Expense / $1,000,000
Reproduction Cost / Included
Duplicate Media Stored Off Site / Included
Off-Premises Service Interruption / Included
Newly Acquired Equipment / Included
Personal Property at Unnamed Locations / Included
Property in Transit / Included
Flood / Included
Earthquake / Included
DEDUCTIBLES: $25,000 basic deductible
24 hours - Extra Expense
TERMS & CONDITIONS / RESPONSE
Is coverage included with blanket property or separate form?
Locations of property to be covered: Blanket Limits apply to all sites owned, rented, or occupied by the insured?
All Risk-(Special Form) Perils Coverage?
Functional Replacement Cost Coverage?
Delete the coinsurance clause or suspend it with an Agreed Value endorsement?
Equipment leased or loaned to the Schools for which we are responsible for providing insurance coverage?
90 days automatic coverage for newly acquired property?
90 days automatic coverage for equipment, programs, media, data at newly acquired locations?
Direct loss to data or media caused by mechanical breakdown of equipment, electrical or magnetic injury, disturbance, or erasure, occurring on insured premises? Show separate deductible if applicable.
Coverage for deliberate or accidental damage caused by employees?
Coverage for loss from corrosion, rust or changes in humidity or temperature?
State any Flood Zone restrictions?
Coverage for data and media will include the full cost of reproduction, repair or replacement with same kind including the cost of research and programming
Off premises service interruption coverage for direct damage & extra expense
Coverage for Data & Media stored off premises
Coverage for loss as a result of Computer fraud, viruses, hackers, or spammers
Exclusions: / Note in Remarks
THIS FORM MUST BE COMPLETED AND RETURNED WITH YOUR PROPOSAL
ELECTRONIC DATA PROCESSING INSURANCE …continuedRFP EVALUATION QUESTIONS (MUST BE RETURNED WITH PROPOSAL)
Please state your carrier’s position on each specified coverage by signifying below:
Have you included the mandatory wording (sample wording at end of this document) for the following:
Ø Broad Form Named Insured
Ø Knowledge of Occurrence
Ø Notice of Occurrence (Loss)
Ø Unintentional Errors & Omissions
Ø 90 day - Notice of Cancellation and Nonrenewal
Ø Blanket Additional Insureds-Loss Payees
TOTAL PREMIUM
OPTIONS
If Any, so state:
OFFEROR’S REMARKS
THIS FORM MUST BE COMPLETED AND RETURNED WITH YOUR PROPOSALGENERAL LIABILITY RFP EVALUATION QUESTIONS (MUST BE RETURNED WITH PROPOSAL)
Firm Name:
Carrier Name:
Please state your carrier’s position on each specified coverage by signifying below:
LIMITS OF INSURANCE / RESPONSE
$1,000,000 Limit Premises/Operations Liability - Any One Occurrence Subject to the General Aggregate
$1,000,000 Limit Personal or Advertising Injury – Any One Person or Organization Subject to the General Aggregate Limit
$1,000,000 Limit Products/Completed Operations – Any One Occurrence subject to the Products/Completed Operations Aggregate
$3,000,000 Limit General Aggregate-Per Location & Per Project (NOTE: Current program has no Aggregate)
$3,000,000 Limit Products/Completed Operations Aggregate (NOTE: Current program has no Aggregate)
$10,000 Limit Medical Expense – Each Person
$1,000,000 Limit Damage to Premises Rented to You – Any One Fire
$1,000,000/$3,000,000 Limit Employee Benefits – Each Claim / Aggregate
Retro Date for Employee Benefits liability? (Full prior acts are currently provided.)
$250,000 Each Event/Annual Aggregate Cyber Risk Liability
DEDUCTIBLE: $2,500
TERMS AND CONDITIONS
Definition of Insured includes all entities under the Schools’ control including any board, council, commission, authority, administration, department, committee, and/or other similar unit operated by or under the School Board; Any elected or appointed official or member of the governing body, employee or authorized volunteer (including court-referred volunteers and student teachers) for acts within the scope of their duties (any entities for which the School Board is responsible)?
Waiver Annual Audit of General Liability Exposures?
Occurrence or Claims Made Format?
Separate general aggregate limits for each location and each project?
First Dollar Defense?
Defense/Supplementary Payments in Addition to Limits of Liability?
Defense Costs-The mere “allegation” that a claim has occurred should not deprive the Schools of coverage. Will defense costs be provided until grounds are proven?
Defense Costs for Non-Monetary Claims?
Defense Costs for student and employee administration hearings?
Waiver of Governmental Immunity-It is understood that many activities may have governmental immunity, but it is the intent of this insurance to provide protection in the event such immunity does not exist, and further to protect appointed or elected officials and employees for any liability they may have arising out of their acts as officials or employees of the Schools.
PTA’s, PTO’s and Booster Clubs including officers and members as additional insureds?
Coverage for Bodily Injury or Property Damage arising out of water, sewer/drain backups?
Medical Payments for students?
Volunteers as insureds?
Cross Suits Liability-Separation of Insureds?
Fellow Employee Injury Coverage (bodily injury and personal injury)? Decision to extend coverage should be at the option of the Schools.
THIS FORM MUST BE COMPLETED AND RETURNED WITH YOUR PROPOSAL
GENERAL LIABILITY INSURANCE…continued RFP EVALUATION QUESTIONS (MUST BE RETURNED WITH PROPOSAL)
Please state your carrier’s position on each specified coverage by signifying below:
TERMS AND CONDITIONS…continued / RESPONSE
Independent Contractors?
Blanket Contractual—Contractual Liability Exclusion Amended for personal injury and advertising injury to cover “all contracts or agreements the Schools have liability to insure”?
Blanket Waiver of Subrogation Rights as required by Specific Written Contract?
Lessors of leased equipment as additional insureds?
Care, Custody and Control exclusion to be deleted for art or other personal property exhibited on our premises?
Pollution Coverage from a Hostile Fire-heat, smoke or fumes?
Coverage for bodily injury arising out of the accidental exposure to hazardous chemical substances or fumes associated with our science labs or other operations?
Sexual abuse, molestation, misconduct, harassment- (employee/student to employee/student; employee/student to other party; other party to employee/student?)
Include coverage for vicarious liability for School Board members and employees as a result of alleged sexual abuse, harassment, and/or misconduct?
Incidental Malpractice (including first aid rendered) by nonprofessionals?
Coverage for School clinic aides and clinic volunteers?
Professional Liability-Include coverage for the School’s professional employees on staff such as school nurses, psychologists/counselors, therapists, and social workers?
Professional Liability-Coverage for Nursing Education Program students and instructors?
Professional Liability-Coverage for Health Students?
Professional Liability-Coverage for Cosmetology Education Program students & instructors?
Professional Liability-Coverage for armed off-duty police officers to provide security at athletic and other events? Have you deleted the intentional acts exclusion to provide protection for use of force to protect persons and/or property? If you feel a separate law enforcement liability policy is required, please provide a quote.
Coverage for unarmed Security Personnel patrolling schools?
Remove the Riot & Civil Commotion Exclusion, if any?
Coverage for use of force to protect persons & property?
Coverage for failure to protect from outside influences, criminal acts (for example bombings, threats, school shootings, drug deals, etc.)?
Injuries, due to our negligence, to participants or spectators participating in or attending athletic events we sponsor?
Outside groups using schools’ facilities? IE. adult education classes and community or county groups
Coverage for field trip exposures in the United States or travel to foreign countries, sponsored by the schools?
Coverage for exposures from vocational education students working at community based local businesses?
Coverage for Daycare, Before or After School Care, -operations and personnel?
Teachers Liability including corporal punishment?
Coverage for Cafeterias and Concessions (Food Preparation & Services)?
Coverage for Elevators?
THIS FORM MUST BE COMPLETED AND RETURNED WITH YOUR PROPOSAL
GENERAL LIABILITY INSURANCE…continued RFP EVALUATION QUESTIONS (MUST BE RETURNED WITH PROPOSAL)
Please state your carrier’s position on each specified coverage by signifying below:
TERMS AND CONDITIONS…continued / RESPONSE
Coverage relative to internet use, web site publication, e-commerce activities, or e-mail (personal and advertising liability)?
Coverage for exposures relative to public broadcast liability for our Educational Television operations?
Coverage for bodily or personal injury associated with the Americans with Disabilities Act?
Coverage for bodily or personal injury associated with Special Education or Handicapped Programs?
Coverage for property damage to medical or other equipment of students associated with Special Education or Handicapped Programs?
Non-Owned Watercraft?
Coverage for JROTC program?
Coverage for exposures relative to the NNPS Aviation Academy?
Coverage for toxic mold, fungi or bacteria?
Specimen policy, endorsements, membership agreement, etc. included?
Exclusions: / Note in Remarks
Have you included the mandatory wording (sample wording at end of this document) for the following:
Ø Broad Form Named Insured
Ø Knowledge of Occurrence
Ø Unintentional Errors and Omissions
Ø Notice of Occurrence (Loss)
Ø 90 day - Notice of Cancellation and Nonrenewal
Ø Blanket Additional Insureds
Ø Definition of Bodily Injury
TOTAL PREMIUM:
OPTIONS / INDICATE Change to above premium
No Deductible?
$5,000 Deductible?
OFFEROR’S REMARKS
THIS FORM MUST BE COMPLETED AND RETURNED WITH YOUR PROPOSALINLAND MARINE INSURANCE
RFP EVALUATION QUESTIONS (MUST BE RETURNED WITH PROPOSAL)Firm Name:
Carrier Name:
Please state your carrier’s position on each specified coverage by signifying below:
Covered Property/Blanket Limit/Deductible / RESPONSE
Contractors Equipment $100,000
JROTC Equipment $43,000
Communications Equipment $1,900,000
Satellite Dishes, Antennas, Towers $73,000
Cameras/Audio Visual Equipment $500,000
Musical Instruments & Uniforms $375,000
Athletic Equipment & Uniforms $850,000
Underground Cable $6,500,000
Blanket Misc. Property $500,000
Newly Acquired Property $250,000
Property in Transit $250,000
Extra Expense or Rental Reimbursement- $50,000
DEDUCTIBLE $5,000
Deviation from above deductible, please note
TERMS & CONDITIONS / RESPONSE
Provide Blanket Limit Coverage for all inland marine property?
All Risk/Open Perils Coverage?
Replacement Cost Coverage?
Agreed Value Endorsement or waiver of coinsurance?
90-day automatic coverage for newly acquired equipment?
Coverage for Flood?
Coverage for Earthquake?
Policy allows insured to waive rights of subrogation if required by written contract?
Coverage on all equipment we lease or borrow from others or for which we are obligated provide direct damage coverage?
Extra Expense or Rental Reimbursement for contractors or other equipment?
Exclusions: / Note in Remarks
Have you included the mandatory wording (sample wording at end of this document) for the following:
Ø Broad Form Named Insured
Ø Knowledge of Occurrence
Ø Notice of Occurrence (Loss)
Ø Unintentional Errors & Omissions
Ø 90 day - Notice of Cancellation and Nonrenewal
Ø Blanket Additional Insureds
THIS FORM MUST BE COMPLETED AND RETURNED WITH YOUR PROPOSAL
INLAND MARINE INSURANCE…continued
RFP EVALUATION QUESTIONS (MUST BE RETURNED WITH PROPOSAL)Firm Name:
Carrier Name:
Please state your carrier’s position on each specified coverage by signifying below:
PREMIUMS / Provide premium for each and total below
Contractors Equipment
JROTC Equipment
Communications Equipment
Satellite Dishes, Antennas, Towers
Cameras/Audio Visual Equipment
Musical Instruments & Uniforms
Athletic Equipment & Uniforms
Underground Cable
Blanket Misc. Property
Other:
TOTAL PREMIUM
OPTIONS:
If Any, so note:
OFFEROR’S REMARKS
THIS FORM MUST BE COMPLETED AND RETURNED WITH YOUR PROPOSALPROPERTY DIRECT DAMAGE AND TIME ELEMENT INSURANCE
RFP EVALUATION QUESTIONS (MUST BE RETURNED WITH PROPOSAL)Firm Name:
Carrier:
Please state your carrier’s position on each specified coverage by signifying below:
COVERED PROPERTY & BLANKET LIMITS / RESPONSE
Blanket Real & Personal Property Direct Damage (See SOV for breakdown) $716,724,663
Blanket Business Interruption/Extra Expense including Consequential Loss/Actual Loss Sustained: $3,000,000
Catastrophe Coverage on Buses while stored at designated Bus Lots: $7,900,000
(Limit shown is ACV; If RCV is available, limit to use is $20,000,000. Indicate limit and basis in your response.)
Flood $1,000,000 occurrence-per location; $2,000,000 Aggregate – per location; $10,000,000 Aggregate – all locations