Appendix 2

Case File Audit Form

  1. Case Information

Name of child/Young person / ID number / Date of birth
Child’s age / Child’s legal status
Name of team / Name of Social Worker / Name of Line Manager / Name of Auditor:
Date of Audit:
Date workers interviewed:
Child’s gender, / Ethnicity
Language spoken / Does the child/YP have as disability or suffer from a medical illness / Child/YP registered with GP, are other Health Professionals involved.
School /College attended / Does the child/YP have special education needs / Is the child/YP receiving appropriate education / Child/ YP’s average school attendance
Is the child part of a sibling group / Who does the child live with
Number of referrals in last 12months / Source of referrals / Number of Section 47 Children Act 1989 enquiries in past 12months / If in a placement. Placement type & location.
Note no. of placement moves in past year
Has the child/ young person at any time been ‘missing’ or ‘where abouts unknown’ or ‘absent’ from placement / If the child /young person has been ‘missing ‘ have they been offered accepted a Return Interview / Other LA’s involved.
  1. Case description and history

Evidence / Commentary & Analysis / Rating
Good
Outstanding
Requires improvement
Inadequate
Give summary of case historyfrom information found on file;
Chronology on file & up to date.
Genogram
Clear description and understanding given by S/W
Which services are involved?
  1. Assessments, analysis of Need / Risk

Evidence / Commentary & Analysis / Rating
Good
Outstanding
Requires improvement
Inadequate
What assessments have been completed under which part of the Children Act 1989
Were they completed within timescales
Has the child/young person been seen alone during the assessment
Does the assessment include the views of the child/young person?
Other agencies involved in assessment
History taken into account.
Has the assessment been agreed and signed by Line Manager
Does the conclusion match with the information presented in the assessment
Clear evidence of professional judgements
Research evidence based analysis included.
Has the assessment been agreed and signed by Line Manager
Have assessments of risk considered the following issues, DV, drug and alcohol, sexual exploitation, radicalisation, gangs, risk of offending.
  1. Plans

Evidence / Commentary & Analysis / Rating
Good
Outstanding
Requires improvement
Inadequate
What plans are in place
Did the S/W provide a clear oral description of the plans in place?
Do the plans match with the issues raised in the assessment.
Is the plan clear, understandable and achievable
Evidence of the child /young person’s involvement with the plan.
Parental involvement clear.
Parent’s strengths identified.
Evidence of working in partnership with other agencies.
  1. Child / young person subject to sec 47enquiries and protection plans

Evidence / Commentary & Analysis / Rating
Good
Outstanding
Requires improvement
Inadequate
Give details of numbers of section 47 enquires in previous 12months and were actions taken within time scale.
Was the family history taken into account & strengths identified.
  1. Child / young person ‘looked after’

Evidence / Commentary & Analysis / Rating
Good
Outstanding
Requires improvement
Inadequate
Does the placement meet the child/young persons needs
Has the placement been approved by management.
Type of placement / provider / location.
Comment on the child/young person seen in placement
Comment on reviews taking place and the child/ young person’s involvement.
Comment on legal status Does the child /young person have contact withfamily.
Are the plans for the child & young person clear.
Does the young person have a Pathway Plan.
  1. Child / Young person focussed practice

Evidence / Commentary & Analysis / Rating
Good
Outstanding
Requires improvement
Inadequate
Clear oral description of current practice from S/W or other allocated worker.
Individual needs identified and addressed
Child /young person seen alone
Child /young person seen in placement.
Statutory visits taking place.
Records clear about child / young person’s views
S/W observations of the child /young person’s physical & emotional presentation, interaction with carer, family members recorded analysed and acted on.
Evidence of ’life story work’
Is the child / young person aware of how to make a complaint.
Have complaints been resolved.
  1. Supervision / Management Overview

Evidence / Commentary & Analysis / Rating
Good
Outstanding
Requires improvement
Inadequate
Evidence of supervision sessions on the records and occurring within the expected timescales.
Supervisor and supervisee description of supervision.
Evidence of discussions outside of formal supervision recorded.
Evidence of reflective practice with reference to safeguarding issues.
Evidence of actions agreed in supervision being acted on.
  1. Working in partnership with other agencies

Evidence / Commentary & Analysis / Rating
Good
Outstanding
Requires improvement
Inadequate
Evidence of constructive communication with other agencies.
Regular Team Around the Child or Family meetings involving child/young person/ family and agencies involved taking place.
  1. Case summaries, up dated assessments & case transfers

Evidence / Commentary & Analysis / Rating
Good
Outstanding
Requires improvement
Inadequate
Updated assessments and summaries are clear and past information checked and confirmed, miss information corrected.
Date of last summary
Closure or transfer summaries accurate, completed and signed.
Evidence that the child /young person is aware of any changes and has been appropriately advised.Other agencies informed.
  1. Social Worker and Team Manager’s views and reflections

  • Record Social Worker and Team Manager’s views and reflections.
  • In discussions with the Auditor was their account of the case in line with the file records.
  • Have they agreed any changes/additions to the records following the audit.
  • Record reflections of the Conference Chair/IRO on their involvement in the case, if relevant.

  1. Family’s views

Record the views expressed by the child / young person and family during the audit
On this occasion we will not be contacting the child /young person or family regarding the audit however this will be considered for future audits.
  1. Overview comments following audit

Evidence issues
  • Is the child’s journey made clear on the records?
  • Child’s view made clear on the record?
  • Do the records accurately reflect the action taken in the case and are they in line with policies and procedures?
  • Is there evidence of overall effectiveness of services provided?
/ Commentary / Summary of rating
  1. Any recommendations for action to be taken following audit

Issue / Action to be taken / By whom / Timescale & Completed.

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Case Recording Audit Form September 2015