21St Century Community Learning Centers (CCLC)

21st Century Community Learning Centers (CCLC)

Fiscal Year 2015 Timeline

July 2014

July 1, 2014- June 30, 2015 / 21stCentury Community Learning Centers Grant Period
Notes / Reminder to sub recipients: Submit Project Cash Request via the Comprehensive Continuous Improvement Plan system

August 2014

Notes / Reminder to sub recipients: Submit Project Cash Request via the Comprehensive Continuous Improvement Plan system

September 2014

Sept. 18, 2014
(MANDATORY for Program Manager and/or Representative) / 21st Century Community Learning Centers Mandatory Program Orientation for New Sub Recipients:Hosted by Office of Federal Programs, from 9 a.m. – 4 p.m. at:
Cherry Valley Lodge,2299 Cherry Valley Road Newark, Ohio 43055, Phone: (740) 334-4513 Toll Free: (855) 898-6151
Check in will be at 9:00 – 10:00 a.m. Mandatory audience is Fiscal Year 2015, 21st Century New CCIP Authorized Representative/Superintendent, Fiscal Representative and Program Managers.Please register in STARS
Sept. 19, 2014
(MANDATORY for Program Manager and/or Representative) / Continuing 21st Century Community Learning Centers Sub Recipients/2015: Hosted by Office of Federal Programs, from 8 a.m. – 4 p.m. at:
Cherry Creek Lodge, 2299 Cherry Valley Road Newark, Ohio 43055, Phone: (740) 334-4513 Toll Free: (855) 898-6151
Check in will be at 8:00 – 9 a.m.Mandatory audience is 21st CCLC Continuing Sub-Grantee Representative. Please register in STARS.
Sept. 23-25, 2014
(Optional) / 21st Century Multi-State Conference
Hosted by the Kentucky, Ohio, Tennessee, Indiana, and West Virginia State Departments of Education. Target audience is 21st Century Sub recipients and staff.
Sept. 30, 2014
(MANDATORY) / Profile and Performance Information Collection System Annual Performance Report deadline, for all grantees active in Fiscal Year 2014.
Sept.30, 2014 (MANDATORY) / Final Expenditure Reports are due in Comprehensive Continuous Improvement Plan for all sub recipients: Please submit Project Cash Request via the CCIP system.
Sept. 30 – October 2, 2014
(Optional) / Ohio Association of Administrators of State and Federal Education Programs Title I/Federal Programs Fall Conference Leaders for Learning at the Hyatt Regency, Columbus, OH.
Notes / Reminder to sub recipients: Submit Project Cash Request via the Comprehensive Continuous Improvement Plan system.

October 2014

Oct. 3, 2014
(MANDATORY for 5th year FY14 Sub recipients) / FY14 - 5th Year Close out Fiscal Review documentation due to the 21st Century Program
October 7, 2014
(Optional) / Central Regional Brown Bag Training: Hosted by Kathy McWatters and Office of Federal Programs, 10:00 a.m. – 1:30 p.m. at:
Delaware County Board of Developmental Disabilities
7991 Columbus Pike
Lewis Center, OH 43035
Target audience is 21st Century Grantees in the Central Ohio Region. Mandatory for first year sub recipients. See regional map on 21st CCLC webpage for counties. Please register in STARS.
October 15, 2014
(Optional) / Northeast Regional Brown Bag Training: Hosted by Cathy Heck and the Office of Federal Programs, Meeting and Potluck, 10:00 a.m. – 1:00 p.m. at:
The Lab project, Toni Starinsky
Wickliffe City Schools
29240 Euclid Ave
Wickliffe, Ohio 44092
Toni’s phone: 440-384-7932 Cathy Heck: 440-465-3014
Oct. 14-16, 2014
(Optional) / Ohio’s Annual Special Education Leadership Conference-Catalyst for Changeat the Columbus Convention Center.Nationally-recognized keynote speakers will start each day by sharing their research and expertise on “what works” to improve the performance of students with disabilities. The conference will address an array of topics that include administrative issues, reading, math, behavior, technology, secondary transition and legal issues.
Oct. 17, 2014
(Optional) / Southeast Regional Brown Bag Training: Hosted by Fannie Metcalf and Office of Federal Programs, from 10 a.m. – 12:30 p.m. (registration starts at 9:45 a.m.) at:
Tri-County Career Center
Porter Building Room 10
15676 State Route 691
Nelsonville, OH 45764
Target audience is 21st Century Grantees in the SE Ohio Region. Mandatory for first year sub recipients. See regional map on 21st CCLC webpage for counties. Please register in STARS.
Oct. 21, 2014
(Optional) / Southwest Regional Brown Bag Training: Hosted by Katie Chadwell and Office of Federal Programs, 12:30 – 2:00 p.m. at:
Mayerson Academy, 2650 Highland Ave, Cincinnati, OH 45219 (parking and cafeteria available on site)
Target audience is 21st Century Grantees in the southwest Ohio region. See regional map on 21st CCLC webpage for counties. Mandatory for first year sub recipients. Please register in STARS.
Oct.23, 2014
(Optional) / Lights On Afterschool: Each October, one million Americans and thousands of communities nationwide celebrate Lights On Afterschool to shine a light on the afterschool programs that keep kids safe, inspire them to learn and help working families.

Oct. 24, 2014
(Optional) / Northwest Regional Brown Bag Training: Hosted by Warren Fauver and Office of Federal Programs from 10:30 a.m. – 1 p.m. at:
Wood County Education Service Center
1867 North Research Drive
Bowling Green, OH 43402
Target audience is 21st Century Grantees in the Northwest Ohio Region. Mandatory for first year sub recipients. See regional map on 21st CCLC webpage for counties. Please register in STARS.
Oct. 27-28, 2014
(Optional) / Rural Education Forumat the Hilton Polaris, Columbus Ohio. Battelle for Kids, in partnership with the Ohio Department of Education, is pleased to announce a new national rural education event.
Monthly PCRs: / Reminder to sub recipients: Submit Project Cash Request via the Comprehensive Continuous Improvement Plan system.

November 2014

Nov. 17-19, 2014 (Optional) / The Annual Summer Changes Everything national conference on summer learningin San Antonio, TX.
November 25, 2014 / CAPA Compliance System Training
University of Rio Grande Rio Grande, Ohio, Bob Evans Farm Hall, Computer Lab 205
Session 1: 1:30-3:30. There is only one session
Link to Campus Map:
November 26, 2014 / CAPA Compliance System Training
Lorain Community College, John A. Spitzer Conference Center, Room 207, 1005 N. Abbe Rd.
Elyria, Ohio 44035
Session 1: 10:00-12:00 Session 2: 1:30-3:30
Link to Spitzer Conference Center:
Monthly PCRs / Reminder to sub recipients: Submit Project Cash Request via the Comprehensive Continuous Improvement Plan system

December 2014

December 4, 2014 / CAPA Compliance System Training
December 4, 2014
State Library of Ohio
Computer Lab
274 E. 1st Ave.
Columbus, Ohio 43201
Session 1: 10:00-12:00
Session 2: 1:30-3:30
Link to Directions:
December 5, 2014
(optional) / Northwest Regional Brown Bag Training: Hosted by Warren Fauver and Office of Federal Programs from 10:30 a.m. – 1 p.m. at:
Wood County Education Service Center
1867 North Research Drive
Bowling Green, OH 43402
Target audience is 21st Century Grantees in the Northwest Ohio Region. Mandatory for first year sub recipients. See regional map on 21st CCLC webpage for counties. Please register in STARS.
December 19, 2014 / First Year Implementation Documentation Due. Mandatory for Newly awarded FY15 sub recipients.
Monthly PCRs / Reminder to sub recipients: Submit Project Cash Request via the Comprehensive Continuous Improvement Plan system

January 2015

Jan. 7, 2015
(Optional) / 21st Century Request for Application Bidders Conference: Hosted by Office of Federal Programs from: Morning Session 10:00 a.m. – 12:00 p.m. Afternoon Session 2:00 – 4:00 p.m.
Roberts Centre
123 Gano Road
Wilmington, OH 45177
Please register in STARS
Jan. 8, 2015
(Optional) / 21st Century Request for Application Bidders Conference: Hosted by Office of Federal Programs from: Morning Session 10:00 a.m. – 12:00 p.m. Afternoon Session 2:00 – 4:00 p.m.
Mid-Ohio Conference Center
890 West Fourth Street
STE 100
Mansfield, OH 44906
Please register in STARS
Monthly PCRs / Reminder to sub recipients: Submit Project Cash Request via the Comprehensive Continuous Improvement Plan system

February 2015

Feb. 2, 2015 / Comprehensive Continuous Improvement Plan System opens Feb.2, 2015 for 21stCentury new and continuation grant application submissions.
Feb. 2-4, 2015
(MANDATORY) / Annual 21st Century Community Learning Center Summit Hosted by the Ohio Department of Education/Office of Federal Programs. The summit will provide quality professional development, spotlight best practices, and allow for valued networking opportunities.
Location: NorthPointe Conference Center, 100 Green Meadows Drive South, Lewis Center, Ohio 43035
Feb. 3, 2015 / Regional Brown Bag Training: Hosted by Office of Federal Programs and Brown Bag Facilitators
Central: Kathy McWatters
Northwest: Warren Fauver
Northeast : Cathy Heck
Southwest: Katie Chadwell
Southeast : Fannie Metcalf and Sarah Wright
Sessions will be held during the 21st Century Summit at NorthPointe Conference Center
Target audience is 21st Century Grantees. Mandatory for first year sub recipients. Please register for the 21st CCLC Summit.
Feb. 18-21, 2015
(Optional) / Beyond School Hours Conference: Orlando World Center Marriott Resort & Convention Center.
Monthly PCRs / Reminder to sub recipients: Submit Project Cash Request via the Comprehensive Continuous Improvement Plan system

March 2015

March 8 – 11, 2015
(Optional) / National AfterSchool Convention: in New York City, NY

March 3, 2015
(Optional) / Central Comprehensive Continuous Improvement Plan
Regional 21st Century Fiscal Year 2016 New Applicant Training from 10a.m. - 1 p.m. at:
The State Library of Ohio
274 East First Avenue
Columbus, OH 43201
Overview of the CCIP system and the process of working and submitting the grant application. Register for this training via STARS.
March 4, 2015
(Optional) / Central Comprehensive Continuous Improvement Plan
Regional 21st Century Community Learning Centers Fiscal Year 2016 New Applicant Training: REPEATFrom 10 a.m. - 1 p.m. at:
The State Library of Ohio
274 East First Avenue
Columbus, OH 43201
Overview of the CCIP system and the process of working and submitting the grant application. Register for this training via STARS.
March 16, 2015
(Optional) / Southwest Comprehensive Continuous Improvement Plan
Regional 21st Century Community Learning Centers Fiscal Year 2016 New Applicant Training: From9:00 am – 12:00 pm at:
University of Cincinnati/Teacher’s College, 2610 McMicken Circle, Cincinnati, OH 45221.
Overview of the CCIP system and the process of working and submitting the grant application. Register for this training via STARS.
March 17, 2015
(Optional) / Northwest Comprehensive Continuous Improvement Plan
Regional 21st Century Community Learning Centers Fiscal Year 2016 New Applicant Trainingfrom10a.m. – 1p.m. at:
Wood County Educational Service Center
1867 N. Research Drive
Bowling Green, OH 43402
Overview of the CCIP system and the process of working and submitting the grant application. Register for this training via STARS
March 20, 2015
(Optional) / Northeast Comprehensive Continuous Improvement Plan
Regional 21st Century Community Learning Centers Fiscal Year 2016New Applicant Training: On March 20, 2015 from 10 a.m. – 1p.m. at:
Spitzer Conference Center
Lorain County Community College
1005 N Abbe Rd.
Elyria, Ohio 44035
Spitzer Phone: 440-366-4100
Cathy Heck 440-465-3014
Overview of the CCIP system and the process of working and submitting the grant application. Register for this training via STARS.
March 27, 2015
(Optional) / Southeast Comprehensive Continuous Improvement Plan
Regional 21st Century Community Learning Centers Fiscal Year 2016 New Applicant Training will be held from 11:30 a.m. – 2:30 p.m. at:
Wood Hall on the University of Rio Grande Campus. Grantees will need to bring their laptops!
Overview of the CCIP system and the process of working and submitting the grant application. Register for this training via STARS.
Monthly PCRs / Reminder to sub recipients: Submit Project Cash Request via the Comprehensive Continuous Improvement Plan system

April 2015

April 7, 2015
(Optional) / Central Regional Brown Bag Training: Hosted by Kathy McWatters and Office of Federal Programs from 10 a.m. –1:30 p.m. at:
Delaware County Board of Developmental Disabilities
East Wing Conference Center
7991 Columbus Pike
Lewis Center, OH 43035
Target audience is 21st Century Grantees in the Central Ohio Region. See regional map on 21st CCLC webpage for counties. Mandatory for first year sub recipients.Please register in STARS.
April 10, 2015
(Optional) / Northwest Regional Brown Bag Training: Hosted by Warren Fauver and Office of Federal Programs, from 10:30 a.m. – 1p.m. at:
Wood County ESC
1867 North Research Drive
Bowling Green, OH 43402
Target audience is 21st Century Grantees in the northwestOhio Region. See regional map on 21st CCLC webpage for counties. Mandatory for firstyear sub recipients. Please register in STARS.
April 15, 2015 / Northeast Regional Brown Bag Training: Hosted by Cathy Heck and the Office of Federal Programs, Meeting and Potluck from 10:00 a.m. - 1:00 p.m.
The PAWS Project, Morgan Heavilin
410 Normal Street
Hopedale, Ohio 43746
Morgan’s phone: 1-740-424-7333
Cathy Heck: 440-465-3014
April 17, 2015
(Optional) / Southeast Regional Brown Bag Training: Hosted by Fannie Metcalf and Office of Federal Programs, from 10 a.m. – 12:30 p.m. (registration starts at 9:45 a.m.) at:
Tri-County Career Center
Porter Building Room 10
15676 State Route 691
Nelsonville, OH 45764
Target audience is 21st Century Grantees in the SE Ohio Region. See regional map on 21st CCLC webpage for counties. Mandatory for first year sub recipients. Please register in STARS.
April 28, 2015
(Optional) / Southwest Regional Brown Bag Training: Hosted by Katie Chadwell and Office of Federal Programs from 11a.m. – 2:00 p.m. at:
Mayerson Academy
2650 Highland Ave
Cincinnati, OH 45219 (parking and cafeteria is available on site)
Target audience is 21st Century Grantees in the Southwest Ohio Region. See regional map on 21st CCLC webpage for counties.
Mandatory for 1st year sub recipients. Please register in STARS.
April 24, 2015 / Comprehensive Continuous Improvement Plan System closes April 24, 2015 at 5 p.m. ET for Fiscal Year 2016 - 21st Century Community Learning Centers grant application submissions: All applications must be in an Authorized Representative Approved status by 5 p.m.
Monthly PCRs / Reminder to sub recipients: Submit Project Cash Request via the Comprehensive Continuous Improvement Plan system

May 2015

Monthly PCRs / Reminder to subrecipients: Submit Project Cash Request via the Comprehensive Continuous Improvement Plan system

June 2015

June 30, 2015 / Fiscal Year 2015 Budget Revision Deadline:
CCIP status must be in authorized rep approved
Monthly PCRs / Reminder to sub recipients: Submit Project Cash Request via the Comprehensive Continuous Improvement Plan system

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