2013-2014 MASONRY REPAIRS & SERVICES
Hazlet Township Board Of Education
421 Middle Road
Hazlet NJ 07730
The Hazlet Board of Education is seeking bids for the provision of masonry repairs and services for the period of about July 1, 2013 to June 30, 2014. It is anticipated that the services to be provided will not include new construction. The contract may be renewed with the mutual consent in accordance with State law. Sealed bids must be submitted to the Hazlet Board of Education, ATTN: School Business Administrator, 421 Middle Road, Hazlet NJ 07730 by 11:30am on June 4, 2013 at which time all bids will be opened and read in public. The Hazlet Township Board of Education reserves the right to reject any and all bids received in response to its bid solicitation and waive any informalities and/or irregularities as determined in the Hazlet Board of Education’s sole discretion to be in the best interests of the District.
It is the bidder’s responsibility that bids are presented to the School Business Administrator at the time and at the place designated. Bids may be hand-delivered or mailed; however, the Board of Education disclaims any responsibility for bids forwarded by regular or overnight mail. If the bid is sent by express mail service, the designation of “Masonry Repairs and Services Bid Enclosed” must also appear on the outside of the express mail envelope. Bids received after the designated time and date will be returned unopened.
1. ESTIMATED WORK
The Hazlet Township Board of Education estimates approximately 200 hours of work will be required during the term of the contract. The school district reserves the right to increase or decrease this amount based upon need and funding during the term of the contract. The district will only pay for services actually performed. Prospective bidders may arrange for the inspection of district facilities by contacting the Director of Buildings and Grounds at 732-264-8401 x1201; an inspection is not required.
2. BOND REQUIREMENTS
A BID bond MUST accompany the bid. The bid bond may only be a certified check, cashier’s check or surety company bond (no cash) and be in the amount of $2,000. The bid bonds of the three lowest bidders will be retained until a contract has been entered into, whereupon all bid bonds will be returned. A bid bond is a financial guarantee that the bidder will honor the bid.
A. BID GUARANTEE
A BID guarantee MUST accompany the bid. Bidder shall submit with the bid a certified check, cashier’s check or Bid Bond in the amount of ten percent (10%) of the total price bid, but not in excess of $20,000, payable unconditionally to the Hazlet Township Board of Education. When submitting a Bid Bond, it shall contain Power of Attorney for full amount of Bid Bond from a surety company authorized to do business in the State of New Jersey and acceptable to the Owner. The check or bond of the unsuccessful bidder(s) shall be returned in accordance with the laws of the State of New Jersey. A check or bond of the bidder to whom the contract is awarded shall be retained until a contract is executed and the required performance bond or other security is submitted. A check or Bond of the successful bidder shall be forfeited if the Bidder fails to enter into a contract.
B. PERFORMANCE BOND
The Hazlet Township Board of Education will require the successful low bidder to provide a PERFORMANCE bond as part of the contract process. The performance bond is to ensure the faithful performance of all work under the contract in accordance with the terms of these bid specifications and resulting contract. The performance bond must be in the amount of one hundred percent (100%) of the acceptable bid, calculated as bidder’s hourly rate times 500 hours to secure the faithful performance under the contract. The Performance Bond must be in the requisite amount and may be in the form of a certified check, irrevocable letter of credit or surety company bond (no cash). Upon satisfactory completion of the contract, the performance bond will be returned.
3. AWARD OF CONTRACT
The Hazlet Township Board of Education will award a single contract on the basis of total estimated cost to the lowest responsive and responsible bidder. Following the award of a contract, all contract documents must be completed and returned within 21 days (Sundays and holidays excluded) by the contractor unless the Hazlet Township Board of Education agrees to an extension.
4. WORK ORDERS
The contractor shall accept orders placed with an approved purchase order during the hours of 8:00am through 4:00pm, Monday through Friday. Only emergency work will be required on weekends and holidays. Only emergency work may be authorized verbally and only by the School Business Administrator or Director of Buildings and Grounds.
5. SHIPPING AND DELIVERY
All charges for goods and services shall include shipping, delivery, handling, storage, overhead and profit. The Hazlet Township Board of Education will not pay labor rates for travel time or for pick-up or delivery of materials. No additional charges will be allowed for any transportation costs resulting from partial shipments made for the contractor’s convenience.
All transportation charges shall be fully pre-paid by the Contractor, F.O.B., destination and placement location specified by the Board. As specified, placement may require inside deliveries. No additional charges would be allowed for any transportation costs resulting from partial shipments made for the Contractor’s convenience.
6. DELIVERY TIME
All deliveries to the Hazlet Township Board of Education shall be between the hours of 8:30am and 3:00pm Monday through Friday. The vendor shall deliver all materials ordered within ten business days of the receipt of an order.
7. MATERIAL APPROVAL
No substitutions will be accepted without prior written approval of the Hazlet Township Board of Education staff member that placed the order. Items delivered without prior approval will be returned at the vendor’s expense. No payment will be made until the Hazlet Township Board of Education staff member that placed the order approves the goods or services delivered to the district.
8. SANCTIONS FOR FAILURE TO PERFORM
In case of a failure to respond within twenty four hours of notification, the Hazlet Township Board of Education reserves the right to solicit service from any other vendor and to charge the contractor for any increased cost over what would have been due under the contract rates. Should the successful bidder fail to respond to a service or emergency call within twenty four hours, the service and/or repairs will be penalized five percent of the hourly contract rate for each hour or part thereof that the contractor is late.
9. ADDENDA AND INTERPRETATIONS
No interpretation of the meaning of the specifications or other contract documents will be made to any bidder orally. All requests for such interpretation shall be in writing and faxed or mailed to Mr. Christopher Mullins, School Business Administrator/Board Secretary, Hazlet Township Board of Education, 421 Middle Road, Hazlet NJ 07730, 732-264-8401 x1109, fax 732-264-1599. To be given consideration, requests must be received at least seven days prior to the date fixed for the opening of bids. Any written addenda to the bid specifications will be faxed, e-mailed or hand delivered to all prospective bidders known to the district at the respective addresses furnished by the prospective bidders not later than five days prior to the date fixed for the opening of bids. Failure of any bidder to receive such addenda or interpretation shall not relieve any bidder from any obligation under his/her bid as submitted. All addenda so issued shall become part of the contract.
10. INSURANCE REQUIREMENTS
As part of the contract process, the successful bidder will be required to provide a Certificate of Insurance evidencing the following coverages as a minimum and naming the Hazlet Township Board of Education as an additional insured:
General Liability $1,000,000 per occurrence, $2,000,000 aggregate – including products and completed operations. Must be maintained with Certificate of Insurance for a minimum of 2 years.
Personal Injury $1,000,000 per occurrence, $2,000,000 aggregate
Workers Compensation – Employers Liability – Coverage B $500,000 limit
Automotive Liability Insurance – for claims arising from owned, loaned, hired, and non-owned motor vehicles with limits of not less than $1,000,000, combined single limit for bodily injury and property damage shall be maintained in full force during the life of the contract.
Umbrella Policy - $2,000,000 (Coverage to be excess over General Liability, Personal Injury, Automotive Liability and Workers Compensation)
In addition to the requirements of this Paragraph, each Contractor shall be responsible for all damage or destruction caused directly or indirectly by its operations to all parts of the Work, both temporary and permanent and to all adjoining property. Each Contractor shall at its own expense, protect all finished work liable to damage and keep the same protected until the project is completed and accepted.
Each Contractor shall defend, protect, indemnify and save harmless the Board of Education from all claims, suits, actions, damages and costs of every name and description arising out of or resulting from the performance of the Contractor’s work under the Contract.
Contractor shall maintain the appropriate contractor licensure for performance of all work in accordance with the laws of New Jersey. Contractor shall be responsible for obtaining any applicable licenses from any government entity that has jurisdiction to require the same. All bids submitted shall have included this cost.
11. NJ BUSINESS REGISTRATION CERTIFICATE
All bidders must submit WITH THEIR BID a copy of their New Jersey Business Registration Certificate issued by the NJ Department of Treasury, Division of Revenue. Bidders requesting information concerning business registration certificate may call 609-292-7842 for information if you need to obtain this required document.
12. CONTRACT CONDITIONS
It is the intent of the Hazlet Township Board of Education to award a single contract to the lowest responsive responsible bidder. The bidder must insert the prices bid upon the bid sheet that is provided with these specifications and complete all required information on the bid sheet. Prices shall be exclusive of all taxes as the school district is exempt from taxation. The amounts bid will not be permitted to change during the initial term of the contract. Bidders should factor in to their bid any anticipated change in prevailing wages; current prevailing wage amounts may expire during the term of the contract. The Hazlet Township Board of Education may terminate the contract at any time upon a finding of unsatisfactory performance.
13. PREVAILING WAGE
All amounts entered on the bid sheet should comply with the New Jersey Prevailing Wage Act. The New Jersey Prevailing Wage Act, NJSA 34:11-56.25 et seq, requires that the Department of Labor and Workforce Development establish and enforce a prevailing wage level for workers. The vendor will be required to submit the required weekly prevailing wage documentation to the Hazlet Township Board of Education whenever work is performed under the contract. These records are subject to audit by the Department of Labor and Workforce Development. The vendor is also required to register with the NJ Department of Labor, Division of Wage and Hour Compliance as required by NJSA 34:11-56.48 et seq and to pay the required fee for registration.
14. DESCRIPTION OF WORK
The Hazlet Township Board of Education is seeking a single qualified masonry contractor to complete curbing / sidewalk, block and brick repairs or replacement; site restoration and other miscellaneous work. All work shall be on a time and material basis; the district reserves the right to procure materials. Masonry repairs to curbs, sidewalks, steps and other objects shall be bid based upon the provision of skilled masons with ten (10) or more years of experience in the masonry trade. The contractor shall furnish all labor, material, tools, machinery and equipment to complete all work.
The contractor shall be permitted to charge only a flat hourly rate according to the following times when the work is performed:
Weekdays, 8:00am to 4:30pm (“standard work” or “regular rate”)
Weekdays, 4:30pm to 12:30am (8 hours of pay for 7.5 hours of work plus an additional ten percent of the regular rate per hour, inclusive of benefits)
Weekdays, 12:30am to 8:00am (8 hours of pay for 7 hours of work plus an additional fifteen percent of the regular rate per hour, inclusive of benefits)
All hours worked in excess of 8 per day, Monday through Friday and all hours worked on Saturday must be paid at time and one-half or otherwise in compliance with Prevailing Wage directives. All hours worked on Sunday and holidays must be paid at double the regular rate or otherwise in compliance with Prevailing Wage directives. Recognized holidays shall be those listed in the Prevailing Wage schedule.
Travel time will not be paid.
All work shall be completed in every aspect and all items required shall be provided for a fully operational system ready for use. Coordination of work with the work of other trades is required in order to resolve all conflicts without impeding the job progress. All materials provided by the contractor shall be new and of the best quality. Workmanship shall be in all respects of the highest grade and standard and all construction and work shall be performed according to the best practice of the trade.