V Team Committee Meeting Minutes – 9th December 2013
Present: Matt (Chair), Lauren (Events Officer), Alistair (Secretary), Angus (publicity), Debbie (Volunteer Support Worker)
Absences
n/a
Apologies
Hamish (Treasurer)
1)Shoe box Appeal
Shoeboxes are still in the volunteer office
Steph has been in contact with Caroline over their collection
They will be being collected soon, in the mean time, Debbie will still be collecting anymore that come in
People that have been involved in the shoebox appeal have been asked to apply/sign up for project leader positions for next year
2)Children’s Xmas party
Transport has been sorted, a minibus will leave campus at 1.15 for volunteers living on campus to be taken to the party.
There will be 2 volunteers, one each placed at the bus stop on campus and in town to help guide those using public transport
There needs to be an email explaining this sent out to all volunteers
The cheerleading society is involved and ready
Baking society will donate 50 ginger bread men for decorating
All crafts/activities have been tested to assess whether they are suitable
Presents have been wrapped
Lauren is to give feedback to project leaders after the event
Also, Laurent to include comments/improvements to be made to next years project in the handover
3)Big Build Tanzania
For each person signed up, childreach will give £25 to VTeam
Extra £25 given if a person reaches their fundraising target
4)Romania Aid Trip/National Trust Conservation Residential
People chosen for trip to breaconbecons
Leaders selected
Still low on applicants for Romania trip
Ali to send out email to interest list to promote applications
Angus to publicise via facebook/twitter/screens in Su
5)Time Bank
Matt in contact with management students
The problems in communication are occurring between Time Bank and management students
6)Turtle conservation trip
International trip to costa rice in summer 2015
International Volunteering HQ is running the event
(2 places already sold)
w/o flights/insurance and visa = £338 (2 weeks)
Ali to provide details of friend who did similar trip/provide contact details
7)SVW
Tuesday, Big Issue selling on campus, chance to shadow vendors then experience selling themselves
Wednesday, Mega abseil event
Thursday, a conservation style project/event is to be targeted for this day
Sunday, Bath half. More places available that need to be pushed for.
Debbie to call Steve at Cry in the Dark regarding running gear/vests personalised with V Team/Cry in the Dark logos
8)Publicity
Angus to organise a plasma advert for Romania Aid and a general V Team one
Screens for SVW to begin after Xmas
9)Accounts
Debbie explained the budget and what can be booked to the V Team account
Debbie to look at costings of items for committee
10)Student community group
Matt to mention: BathHalf, 2 places available; Romania Aid Trip; SVW
11)Socials
ISB pub trip to still go ahead in ISB
12)Xmas tasks
Keep in touch via facebook
Note down comments/feedback on all projects so far.
Add ideas for skills training i.e. marketing etc
Next V Team Committee Meeting: Date and Room TBC
Action Points:
Person / ActionMatt / Keep updated with Time Bank progress
Mention events at the Student Community Group meeting
Lauren / Feedback to Shoebox/CCP project leaders
Hamish / To meet again with person in charge of accounts
Angus / Promote Romania Aid via facebook/twitter/screens
Design general V Team advert for screens
Debbie / Debbie to call Steve at Cry in the Dark regarding running gear
Alistair / Email Romania Aid interest list for sign ups
Get contact with turtle conservation volunteer
All / Feedback/comments on all projects so far for handover