ASQ Section 0707 Board Meeting Minutes 02May 2016

ASQ Section 0707 Board Meeting Minutes 02May 2016

Board Meeting for May 2016

Present (marked in Bold)

Barb Botz-Thompson
Brad Richwine
Cindy McNown Perry
Clark Leiphart
Connie Ley
Pat Gorman
Bushra Ahmad
Ramesh Nepal
David Groebel
Carly Curtis
Matt DeVito
Ron Gryniewicz
Jennifer Ridolfi
Ginger Shafer
Vincent Wong
New Action Items / Person / Deadline
Wild Apricot service to purchase (team approval) / Team
Budget and Plan for 2017 / Team
Website Clean up / TBD
Current Open Action Items / Person / Deadline
APICS Joint Meeting in October – Should be Paid Dinner? / Team / Next Board Meeting
Membership surveys to be distributed via paper and electronic forms – method of electronic form. Evite to continue until next option available. / Jennifer and Matt / June Board Meeting
Membership Meeting Dates (Mondays or Tuesdays?) TBD for Fall – Contingent upon survey results / Team / July/August
Written description of SARSEF structure (e.g. how much is the award budget? How does the award get recorded? How should ASQ Tucson SARSEF get paid?) / Ramesh, Clark, and Carly / TBD
Create a list of activities that Section will perform in 2016 and assigned task and streamline the process / Team / Ramesh has a copy to review by next board meeting
Verify Sharepoint storage space. / Clark / Next board meeting - TBD
Consider paid mailing list for mass mailing service (do not limit to free services) for electronic meeting invitations:

• Ginger tried MeetingWizard and will send individual invites for next time

/ Team / Next board meeting
Closed Items NOTE: Closed items are removed after 2 meetings)
Team agreed to award $50 to winners for 10 May meeting / Team / Completed
Send e-mail to new members – verbal contact was made from Ramesh to new member / Ramesh / Completed
Send e-mail template Welcoming New Members / Ginger to Ramesh / Completed
Determine location for Tucson ASQ SARSEF Winner – Ginger is looking into UA Tech Park / Ginger / Completed
Fill out expenses in pre-formulated Excel worksheet / Carly and Ramesh / Completed

New Business Proposed for April 2016 Meeting

• Proposal to have Table of Approvers (see last page of Minutes) and Minutes sent to team one week after Board Meeting

oNeed five (5) approvals

• Ramesh informed Carly of Excel worksheet for expenses

oCarly to fill out expense and review with Ramesh prior to submitting

• ASQ Tucson SARSEF Winners will present at next (May) membership meeting

o$50 / Winner

oLocation TBD – Ginger trying to get UA Tech Park

oStructure proposed to be written – e.g. how much is the award budget? How does the award get recorded? How should ASQ Tucson SARSEF get paid?

• APICs Joint Meeting in October – Paid Dinner? – TBD by Team
• Surveys will be distributed between now (April) and June to obtain feedback in order to increase membership attendance

oQuestions? Comments? Recommendations? Days? Times?

oMethod will be paper and/or electronic surveys

oElectronic form TBD by Jennifer and Matt

oPerhaps have introductory e-mail or letter

• Membership Meeting Dates (Mondays or Tuesdays?) TBD for Fall – Contingent upon survey results
• Proposal to have membership meetings have formal introductions from everybody (e.g. name and role in Quality)
• SupplyOne hosting a tour at their facility on April 08, 2016 at 1PM.

Upcoming 2016 Meeting List

MonthSpeakerTopic

AprilAPICS ArrangesJoint Meeting with APICS at SupplyOne

MaySARSEF WinnersSARSEF Recognition at Ventana?

JuneRound Table Discussionat Xeridiem or Sargent

July, and August – None at the moment – Typically off season for Tucson ASQ

SeptemberRon GryniewiczSupplier Audits

OctoberTBDJoint Meeting with APICS

Officer – Work Group Reports

Secretary

Clark can access the Pass lists for certifications at ASQ HQ. They are at:

Quorum Requirements: 2 Elected officers plus 25% of appointed positions. In practical terms for our section, 4 people.

Vice Secretary

Vincent will submit the Minutes within 1 week electronically. If there is a special need for earlier submittals it should be communicated at the board meeting.

Arrangements

No other report besides what is in new business.

Programs-Meetings

Clark announced the SARSEF 2016 date as March 3.

No other report besides what is in new business. It was mentioned in November that the VOC chair can bring up meeting ideas based on survey data from ASQ and APICS.

Future Meeting Possibilities

Reliability – Lou Gullo

PMI – We can do a joint meeting with sufficient notice-> 2 months Target 1 meeting per year

Davis-Monthan – Ginger is a member of the Logistics and Operations team. She may be able to pull some strings for us.

A possibility is Imagine Greater Tucson, who presented at the PMI meeting in July. Clark has contact info. See www.imaginegreatertucson.org/ for details.

Future Programs-Tours

Ventana Medical Systems – Would appreciate any contacts from other members

Xeridiem – Jenn’s place of employment

Membership

Clark confirmed he finally had access and will fill this role through year end.

Education - No updates

Certification

QMP Report(PAR)

SARSEF Report

SARSEF Judging Day was Thursday, 3 March 2016. Winners will present during May membership meeting

Publicity Report

Treasurer’s Report

Quarterly report is due end of April. This was sent to national after approval by Pat and Clark, Chair and Secretary, respectively. Clark requested that we see a screen shot of the bank account balances at EACH board meeting as a control since we now have more signatories on the account.

Webmaster’s Report

No updates discussed nor report received.

Yearly Board Meetings – 2016 Schedule

2016 Schedule

4 January Tucson HotelSt, Mary’s & I-10In the lounge area

1 FebruaryMacaroni Grill2265 W Ina Rd

7 MarchTucson HotelSt, Mary’s & I-10In the lounge area

4 AprilTucson HotelSt, Mary’s & I-10In the lounge area

2 MayTucson HotelSt, Mary’s & I-10In the lounge area

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