2015 Annual International Conference – November 13-15, 2015
Anaheim Marriott, Anaheim, CA
SPONSOR – EXHIBITOR SERVICE KIT
We are thrilled you are interested in participating at Wise Traditions 2015 - the 16th Annual International Conference of the Weston A. Price Foundation. We have compiled some information which will be beneficial to you. As always, we are here to assist with any questions you may have. Please feel free to phone the conference management team at 540-722-7104 or via email at .
About Your Tabletop Space
· Exhibits are located in on the first floor.
· The hotel's floor is carpeted.
· Each space includes (1) 8’ black skirted table and (2) chairs, and (1) trashcan.
Exhibit Hall Floor Plan
The exhibit hall layout may be downloaded at https://www.ptfassociates.com/secure/wisetraditions/2015Sponsor-Exhibitor_Maps.pdf
Need Internet, Electric, Phone or Audio Visual Equipment
Internet, Electric, Phone Service and Audio Visual Equipment must be ordered directly through Encore at the Anaheim, Marriott. You may download the form at https://www.ptfassociates.com/secure/wisetraditions/2015Exhibit_Order_Form_1042.pdf
If you have any questions about the services, please call 714-703- 3160. Please do so by October 30, 2015 to avoid additional fees.
Shipping Information
We suggest the following guidelines to ensure efficient package delivery for your conference. Please note the charges associated with delivery. If we can assist with any special needs pertaining to shipping and receiving, please alert Paul Frank at 540-722-7104 or .
SHIPPING
Regarding the shipping of any equipment or boxes to our hotel, they should be addressed as follows:
Anaheim Marriott Hotel
Attn: Wise Traditions Conference-Attention Paul Frank
700 West Convention Way
Anaheim, CA 92802-3483
HOLD FOR: INDIVIDUAL'S NAME, GROUP NAME & DATE OF ARRIVAL
We also ask, if possible, boxes be numbered "1 of 6", "2 of 6", "3 of 6", etc. This way, we will know when
incomplete shipments are received. Needless to say, it is also very helpful for you to bring appropriate bills of
lading. Please keep in mind that the hotel has very limited space for box and equipment storage. We would
appreciate it if your shipment was sent as close as possible to your program dates.
Please note the following prices for shipping, receiving and storing of packages:
SHIPPING & HANDLING COSTS FOR OUTGOING SHIPMENTS:
Handling charges are levied for outgoing shipments, plus actual shipping or freight charges.
Handling per Box ...... $ 20.00 (plus shipping cost & additional fees for packaging)
Handling per Case………….$ 25.00
Handling per Crate…………$ 50.00
Handling per pallet…………$ 100.00
Additional Charges Apply for:
Saturday Pick-up ...... $ 12.50
Saturday Delivery ...... $ 12.50
Residential Deliveries ...... $ 1.50
All parcels are subject to dimensional surcharges & special packaging charges (oversized, fragile, etc.) Charges
will be based on materials used. Parcels over 150 pounds or 130 combined dimensional inches will require
freight services.
RECEIVING & STORAGE FEES:
Storage fees apply to each box, crate, and pallet from the day it arrives at the hotel. There is no charge for receiving
letter packs.
Hotel Guest / Non-Guest
Boxes ...... $10.00 each, per day / Boxes ...... $12.00 each, per day
Case...... $25.00 each, per day / Case ...... $30.00 each, per day
Crate or ½ pallet ...... $50.00 each, per day / Crate or ½ pallet ...... $60.00 each, per day
Pallets ...... $150.00 each, per day / Pallets ...... $150.00 each, per day
All boxes, crates, and pallets received on the Shipping Dock will be charged from the date received until the date
delivered.
Shipping Items That Require Refrigeration
It is imperative that you communicate with our conference staff if you are shipping items that will require refrigeration. Please phone Paul Frank at 540-722-7104 or email at with the approximate quantities and sizes and shipment arrival date. Please note the charges associated with delivery as stated above. A special shipping label can be downloaded athttps://www.ptfassociates.com/secure/wisetraditions/2015Shipping_label_vendor_needing_refrigeration.doc
These labels must be attached to all items requiring refrigeration to ensure proper handling.
Shipping Tote Bag Inserts – SPONSORS ONLY
Part of your sponsorship package is the inclusion of your material in our conference tote bags. We ask that this be limited to 1 piece per sponsor. This can be in the form of a multi-page catalog, flier, multiple items attached together, etc. If you are unsure, please do not hesitate to contact us. Your item needs to be no larger than 8½” by 11”. This material must be received at the hotelno later than November 12 at 9:00 am.
We are requesting1600copies of your item. Please label your tote bag stuffer boxes as such “TOTE BAG STUFFERS”. For shipping information, please download your shipping label at https://www.ptfassociates.com/secure/wisetraditions/2015Shipping_Label_for_Tote_Bag_Stuffers.doc
Please send us one copy of whatever you wish to have inserted as soon as possible. You may mail it to us at 1900 Jones Road, Winchester, VA 22602. You may also send an electronic copy or description to . This will serve as our double check for stuffers. Please let us know approximately how many boxes to expect. Please note: we will not open any boxes not properly labeled.
Sponsor (November 13– 15) Set-Up and Tear Down
Sponsors may access their tables for set-up from 4:00 pm – 7:00 pm on Thursday, November 12, 2015. Your exhibit should be set up by9:00 am on Friday, November 13, 2015. Security will not be provided at night, so we suggest that you use your own discretion regarding your merchandise. Drapes for your tables will be available for pickup from the conference registration desk. Tear down for your exhibit space will take place after 6:00 pm on Sunday, November 15, 2015 and must be completed and moved out by 9:00 pm. Please remember that this is an event where your actual product(s) may be sold on the exhibit hall floor.
Exhibitor (November 14 – 15) Set-Up and Tear Down
Exhibitors may access their tables for set-up from 1:00 pm – 7:00 pm on Friday, November 13, 2015. (REMEMBER – You may not exhibit from your booth until Saturday). Your exhibit should be set up by 7:00 am on Saturday, November 14, 2015. Security will not be provided at night, so we suggest that you use your own discretion regarding your merchandise. Drapes for your tables will be available for pickup from the conference registration desk. Tear down for your exhibit space will take place after 6:00 pm on Sunday, November 15, 2015 and must be completed and moved out by 9:00 pm. Please remember that this is an event where your actual product(s) may be sold on the exhibit hall floor.
Important Dates to Remember
First date freight can arrive at the hotel………… / Wednesday, November 11, 2015Electric/Internet/PhoneOrders due…………… / Wednesday, November 4, 2015
Last day freight can arrive at hotel……………… / Thursday, November 12, 2015
Sponsor setup times……………………………… / Thursday, November 12, 2015, 4:00pm to 7:00pm
Sponsor setup times……………………………… / Friday, November 13, 2015, 5:00am to 7:00am
Exhibitor setup times……………………………… / Friday, November 13, 2015, 1:00pm to 7:00pm
Exhibitor setup times……………………………... / Saturday, November 14, 2015, 5:00am to 7:00am
Exhibit Hours……………………………………… / Friday, November 13, 2015, 7:00 am – 6:00 pm
Saturday, November 14, 2015, 7:00 am – 6:00pm
Sunday, November 15, 2015, 7:00 am – 6:00pm
Exhibit teardown times…………………………….. / Sunday, November 15, 2015, 6:00pm to 9:00pm
Earliest that freight can be picked up…………….. / Sunday, November 15, 2015, 6:00pm
Show floor must be cleared by……………………. / Sunday, November 15, 2015, 9:00pm