May 27, 2010, School Board Minutes, Page 2

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DRAFT- 06/03/2010

FINAL –06/10/2010

REGULAR SCHOOL BOARD MINUTES

May 27, 2010

Introduction
and
Roll Call / 1. The Gadsden School Board convened in open session at 5:06 p.m. President Jennifer Viramontes presided at the meeting held at Gadsden Administrative Complex.
Members present: Craig Ford, Manuela Huerta, Maria Saenz, and Jennifer Viramontes.
Members absent: Daniel Castillo.
Pledge &
Mission Statement / 2. The Pledge of Allegiance was recited. The Mission Statement was read by Vice President Ford.
Superintendent's
Report / 3. Programs, Reports, and Correspondence:
A. Superintendent’s Report:
Superintendent Nava said all of the graduations had been successful.
Board President / B. President Viramontes said she had enjoyed all of the graduations. Each school has their own touch. She said everyone was already busy getting ready for the next school year. Mrs. Viramontes said the YMCA has baseball programs at the elementary schools. She said there were several summer programs to give the students several activities in which to get involved.
Board Member’s Reports / C. Board Members
Vice President Ford said he enjoyed the graduation ceremonies especially Desert Pride’s. He congratulated all of the graduates.
Secretary Saenz said she too enjoyed the graduations. Ms. Saenz said she went to visit Mesquite Elementary. Their garden is flourishing
Manuela Huerta enjoyed the graduations as well and wished the graduates much success and knows that they are looking forward to a bright future.
Daniel Castillo – Absent
Student Representative / D. Student Representative – None
Personnel Report / E.  The personnel report is included for the Board’s information with no action required.
Modification
of the Agenda / 4. Mr. Ford made a motion to approve the agenda without modification, pending a delay for item 8A, if the auditor had not arrived. Superintendent Nava recommended approval of the motion. Motion carried.
School Board Minutes / 5. A. Mr. Ford made a motion to approve the May 13, 2010 board minutes. Superintendent Nava recommended approval of the motion. Motion carried.
B. Mr. Ford made a motion to approve the corrected April 22, 2010 board minutes. Superintendent Nava recommended approval of the motion. Motion carried.
Consent Agenda / 6. Mr. Ford made a motion to approve the consent agenda. Superintendent Nava recommended approval of the motion. Motion carried.
Open Forum / 7. Open Forum: None
8. Action Items:
Audit Report for Fiscal Year 2008-2009 / A.  Mr. Ford made a motion to temporarily table, without prejudice, the Audit Report for Fiscal Year 2008-2009. Superintendent Nava recommended approval of the motion. Motion carried unanimously.
Alternative Governance Plans For 2010-2011 / B.  Mr. Ford made a motion to approve the Alternative Governance Plans for 2010-2011. Superintendent Nava recommended approval of the motion. Motion carried unanimously.
Location Code Number-Gadsden Elementary School / C.  Ms. Saenz made a motion to approve the alternative credit request for Advanced Placement English. Superintendent Nava recommended approval of the motion. Motion carried unanimously.
Legal Notice of School Board Meetings for 2010-2011 / D.  Mr. Ford made a motion to approve the Legal Notice of School Board Meetings for 2010-2011. Superintendent Nava recommended approval of the motion. Motion carried unanimously.
Big Brothers Big Sisters MOU For Student Mentoring at GHS / E.  Ms. Saenz made a motion to approve the Big Brothers Big Sisters MOU for Student Mentoring at GHS. Superintendent Nava recommended approval of the motion. Motion carried unanimously.
ENMU-Roswell Occupational Therapist Program MOU / F.  Ms. Saenz made a motion to approve the ENMU-Roswell Occupational Therapist Program MOU. Superintendent Nava recommended approval of the motion. Motion carried unanimously.
Families & Youth Inc. Work Experience Program MOU / G.  Ms. Saenz made a motion to approve the Families & Youth Inc. Work Experience Program MOU. Superintendent Nava recommended approval of the motion. Motion carried unanimously.
Save The Children for Chaparral and Desert Trail Elementary MOU / H.  Mr. Ford made a motion to approve the Save the Children for Chaparral and Desert Trail Elementary MOU. Superintendent Nava recommended approval of the motion. Motion carried unanimously.
Preliminary Budget for 2010-2011 / I.  Ms. Saenz made a motion to approve the Preliminary Budget for 2010-2011. This is the first step in addressing the arroyo erosion. Superintendent Nava recommended approval of the motion. Motion carried unanimously.
Audit Report for Fiscal Year 2008-2009 / Mr. Ford made a motion for the next order of business for the Audit Report for Fiscal Year 2008-2009. Superintendent Nava recommended approval of the motion. Motion carried unanimously.
Mr. Ford made a motion to approve the Audit Report for Fiscal Year 2008-2009. Superintendent Nava recommended approval of the motion. Motion carried unanimously.
GHS & STHS Turf Fields / J.  Mr. Ford made a motion to approve the Turf Fields for Gadsden HS and Santa Teresa H.S. Superintendent Nava recommended approval of the motion. Motion carried unanimously.
9. Discussion Items:
District Technology Plan / A.  Leslie Jackson presented the District Technology Plan for 2010-2013. Included in the plan is how the district intends to utilize and integrate educational technology. This includes the rationing of one to one work station to every two students, distance learning, community facility for parents and community members, upgrading to fully VOIP funds and using multimedia technology.
GMS Bullying Prevention Committee / B.  Dr. David Garcia, GMS Principal and Aaron Salas, GMS Social Worker addressed the Board with a concern from the Olweus Bullying Prevention Committee requesting that the District update its current cell phone policy in order to prevent the following: cyber-bullying on school campus, disruptions in the classroom, and inappropriate internet usage. The committee is aware that some parents do desire to be able to contact or be contacted by their children via a cell phone and that some students are capable of being responsible users of technology.
Chaparral H.S., Subdivision Claim of Exemption / C.  The request for a claim of exemption is the first step in the process to dedicate the parcel to Doña Ana County and establish it as a county right of way. By completing the claim of exemption and dedicated right of way process, this will transfer the 60' by 274' parcel that is currently a utility and roadway easement to Dona Ana County and thus transfer all maintenance and liability to the County as well.
GHS North Building Roofing / D.  GHS north building roof is in poor condition and needs to be re-roofed. The plans have been completed and will go out to bid with the bid opening scheduled for June 22, 2010. The plans call for re-shingling the three classroom wings, new TPO on the hallway and office area of the north building is also needed.
STHS Main Building Roofing / E.  STHS main building roof is in poor condition and needs to be re-roofed. The plans have been completed and will go out to bid with the bid opening scheduled for June 22, 2010. The plans call for new TPO on the main building.
Student Handbook 2010-2011 / F.  Deputy Superintendent Yturralde presented to the Board the proposed Student Handbook for 2010-11. Deputy Yturralde met with a committee of elementary and secondary principals. The principals recommended a few minor updates and changes to the handbook.
Closed Session / 10. Mr. Ford made the motion to go into closed Personnel Session Pursuant to 10-15-1, H-2, NMSA 1978 as amended for personnel actions. Superintendent Nava recommended approval of the motion. Motion carried unanimously. The Board went into Closed Session at 7:13 p.m.
Reconvene / 11. Mr. Ford made a motion to reconvene in open session. No action was taken. Superintendent Nava recommended approval of the motion. Motion carried unanimously. The Board reconvened in Open Session at 8:30 p.m.
Adjourned / Ms. Saenz made a motion to adjourn the meeting. Superintendent Nava recommended approval of the motion. Motion carried unanimously. Meeting adjourned at 8:32 p.m.

SUBMITTED BY: APPROVED BY:

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Maria E. Saenz, School Board Secretary Jennifer Viramontes, School Board President

Minutes taken by Elisa Saénz