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The Church of Saint Mary the Virgin

145 West Forty-sixth Street, New York, New York10036-8502

Telephone 212.869.5830,

July 13, 2015

Position Announcement

Business Manager

Saint Mary’s Times Square has an immediate opening and seeks an exceptional candidate for the position of business manager.

Job Description

The business manager is a member of the parish staff, reporting directly to the rector, the Reverend Stephen Gerth. He or she works closely with the treasurer of the parish, who is a member of Saint Mary’s board of trustees, and with parish staff and volunteers to ensure the work of the finance office is completed in a timely, professional and efficient manner.

The parish office is a challenging and rewarding work environment. It requires not only a high level of personal commitment but also the skills and disposition to work in a parish setting.Applicants should be customer-service oriented.

The primary duties are bookkeeping, payroll, information and communications technology, including maintenance of the parish database, and facilities management.

About the Parish

The Church of Saint Mary the Virgin is a parish in the Episcopal Diocese of New York. Located just off Times Square, Saint Mary’s was founded in 1868 to be the local parish for a residential neighborhood then known as “Longacre Square.” Today, the parish community is a diverse and inclusive group of Episcopalians and other Christians encompassing local members, members whose parish homes are elsewhere, persons in transition and those who live across the country and the world. The parish is the steward of a remarkable heritage of urban liturgical Christianity. The church’s doors are open seven days a week, every day of the year, for worship and prayer.

The Church of Saint Mary the Virgin is an equal opportunity employer.

Qualifications

  • B.S. with Accounting Background
  • Minimum 3–5 years related experience
  • Excellent verbal, written and interpersonal communication skills
  • Demonstration of sound decision-making in accomplishment of goals
  • Advanced MS Office, Excel/Word required. The church membership and financial database are managed presently with ACS Technologies Software

Administration

  • Supervise part-time finance office assistant and volunteers
  • Process all new employee documentation
  • Manage all medical insurance, health savings accounts, life insurance and pension programs
  • File annual New York State tax-exempt forms
  • Maintain use-of-space contracts for outside users of church facilities
  • Negotiate with vendors about pricing, supplies and services

Financial

  • Manage the general ledger and prepare and analyze all financial statements
  • Manage payroll system including filing of quarterly and annual federal and state payroll taxes
  • Manage accounts payable and receivable
  • File and pay annual sales tax for bookstore
  • Manage database entries of pledge donations and other income
  • Process monthly credit card pledges
  • Prepare journal entries of cash deposits and online payables
  • Prepare and record bank deposits
  • Perform monthly bank and investment account reconciliations
  • Prepare monthly Treasurer’s report for Board of Trustees meetings
  • Assist in preparation of annual operating budget

Building Maintenance

  • Coordinate sexton schedules
  • Oversee the renewal of annual building contracts
  • Coordinate with all service providers to address needed repairs
  • Order all supplies

Technology

  • Monitor website and email certificates as well as warranties of computers, server and firewall
  • Manage leases on phone system, copier, postage meter and credit card machine
  • Coordinate all needed IT services with IngenuIT, the church’s contracted IT company
  • Manage all user access with security alarm systems
  • Monitor ACS updates and process downloads on all computers when available

General

  • Receive visitors, sort mail, and answer phones when parish assistant is not available
  • Serve as point person for any scheduled individual or group visits, events or deliveries
  • Assist with document production as needed
  • Special projects and requests as needed

Compensation

We seek to employ someone in a salary range of $60,000 to $65,000 per annum. Health insurance after three months; pension and other customary benefits after one year of service.

Applications

Electronic applications are required. Please include a cover letter of no more than one page describing your interest in the position, along with a resume and contact information for four references to the Reverend Stephen Gerth, rector, at .

Please do not call.More information on the Church of Saint Mary the Virgin is available at Questions may be addressed via email to Father Gerth at .