Minutes of JML PTA Executive Meeting

Minutes of JML PTA Executive Meeting

Tuesday, October 20, 2015 @ 5:30pm – 6:30pm

As Recorded by Gina Fink

Called to order: @5:36pm

Attendees welcomed. In attendance (based on Sign-in sheet): Gina Fink, Sherry Zamora, Kimberly Turner, Carrie Simms, Julie Abel, Erin Campbell (AEW Chair), Vonetta Brown. Quorum met.

No minutes to approve from last Exec. Meeting. Will need to approve at next Exec.Meeting. *Action item.

Officer Reports given:

President’s Report – Gina Fink

-Welcomed attendees

-Thoughts on goals and timing of meetings

• 5 minute reports for Exec. – don’t have to use the whole time
• 3 to 4 minutes at Gen. PTA meeting
• More/most “planning” during Exec.
• More “reporting” during Gen. PTA meeting
• Realistic is good (truthful). Positive outlook is very good (if something is “bad” – how can we “turn it around” or simply “learn from it and move on.”)
• Keep it friendly/upbeat – we are all Volunteers. We all want the best for the students at JML. We tend to rise (or fall) together.

-Thoughts on POC

• Committee Chairs may elect ANY Exec. BD POC (fine to be Prez)
• Present at Exec. Bd. (or Gen.) any “plan” – in-person or written proposal

Principal’s Report – Carrie Simms

At top of the learning curve now (a good thing).

5 yrs goals with teachers and staff – tweak “systems” and meetings.

Highest levels of math success (currently). Working on sustaining.

One-to-the-world being implemented (e.g. cupcake wars, using Skype for peer editing with another school).

Treasurer’s Report – Julie Abel

-Highlights (recent $ activity)

-Line-by-line review of the budget, with particular comments on activities to date.

VP Events – AnaheetaMinwalla sent in via written report.

-Oct. 22nd (this Thursday) – JML/Mercer Basketball Game

• Door open 5:30
• Game start 6:00

-Bingo – November 13th (Friday the 13th)

• Doors open @6:30pm
• Event: 7pm – 9pm

-Silent Auction Committee – let Anaheeta know if you would like to be on this committee.

Suggestion to tap some of the more popular After School Clubs e.g. LEO Service Club and Archery Club (biggest ASE club) for volunteers for events.

VP Fundraising – Kimberly Turner

-Discount Cards – There are more available. Sold 700. Staff all received one. One to each of the vendors on the card.

-22 Contest winners for Limo to Lunch held on Oct 8.

-Dining Nights – reminded upcoming dates.

-6th Grade Social @ KuleYo’s was successful.

-Moe’s was successful.

-Subway waiting to hear from.

-Next Dining Night is Domino’s on Nov. 11th & 12th@4pm to 8pm. Come on out.

VP Volunteers/Committee Chairs – Vonetta Brown

Outlined the upcoming opportunities.

-STEM Day (Nov. 20th)

-Snacks for Oct. 21st Parent Coffee

-JML/Mercer Basketball Game (Oct. 22nd @ Freedom High School)

-Fall Garden Clean Up and Bulb Planting

VP Communications – Sherry Zamora

-Provided update on Website, JML PTA Newsletters & Facebook.

-Marquee Sign is updated on certain Fridays.

Recording Secretary –Mike Herrmann (no report).

Committee Reports/Topics:

Membership – Karen Grant – via written report:

-626 Total Parents ($7,512) [173 male/392 female]

-85 Total Staff/Teachers/Admin ($850)

-Total membership = 711 ($8,362)

-Direct Donations (via Membership forms) = $9,283.60

Box Tops – Raquel Domingues, Melisa Golden, Lynn Hood – via written report:

-Currently 2,000 counted (1,000 from early in school year, 1,000+ from start of the contest)

-Contest is on-going NOW. Contest deadline: Friday, Oct. 23rd.

-Prize: Jersey and cap day TBA by winning house in each grade.

American Education Week – Erin Campbell, Laura Kemmerer – LIVE report.

-Nov. 16th thru Nov. 20th

-Monday – Thursday activities; Friday is STEM Day – Erin Campbell

-Breakfast, Donuts & coffee for bus drivers, “goodie treats” for/bags for staff, Student essay “What I’d do if I was Principal” (winners on FB, website). Student quotes on Announcements (daily), College shirt/colors day. Career Day (dress as career they wish to pursue), Parent essay on how education impacted their life. (Erin)

-Banner with add-ons (possibly).

Green Team – Julie Abel – LIVE report.

*Recycling day was a big success – thanks to all those that volunteered and to kids for wearing green.

*Fall Garden Clean-Up and Bulb Planting – Sunday, Nov 15th 3-5pm – volunteer sign-up available

*Butterfly Courtyard – Tech Ed students will be making our benches, please support our fundraiser for this

*Food Recovery program is being discussed with a number of people.

OM (Odyssey of the Mind) – Sandra Wilfong via written report.

-3 teams (1 returning, 2 new)

-All Coaches have prior experience

-Current expenditures = $135

-Next anticipated expenditure – Coaches Spontaneous Workshop in Dec.

LEAP, MSAAC, SEAC – no report, upcoming meeting dates noted below and announced.

LEAP – Scott Josselyn Next: Nov. 11@7pm “The Future is Now: College & Beyond”

MSAAC – Andrea Jones Next meeting: Oct. 21 @ 7pm

SEAC – Karin Meenan Next meeting: Nov. 4th @ 7-9pm Admin 100 Behavioral Supports

Reflections – Harsh & TanuGovind via written report.

-Collecting in the library

-Deadlines announced very soon.

Stone Ridge 5K/Fun Run – Meri Sutherlin, Jill Davis – via report by President. Very successful event. More details when they come in.

Other committee chairs can report in the future via LIVE report or via e-mail/written report.

Voting (e.g. Items under $299 that we didn’t cover already).

-Julie Abel presented with additional information from Mrs. Simms on a request for $217.60 in art supplies for the painting club submitted by Jim Morrison (Teacher).

-The one-page request was photocopied for all to read and discussed.

-A motion to approve the request for “up to $217.60 for Jim Morrison for his After School Painting Club pending his discussion with Principal Carrie Simms” was made and second and the motion passed unanimously.

Next month’s PTA meetings were announced as:

-Tuesday, Nov. 17th

• Exec – 5:30 to 6:30 pm
• General Membership Meeting – 7:00 – 8:15 pm

The JML PTA Executive Board meeting was adjourned at 6:51pm.