MEETING OF HATFIELD TOWN COUNCIL Monday 8th May 2017
Held at the Council Offices, Cuckoo Lane, Hatfield
Members Present
D Fiennes-Gregory
J Brown Ms V Moate
M Glynn W Morrison
Mrs J Credland Ms L Curran
Mrs M Curran D Anderson
T Gibbs R Powell
Mrs A Rutherford
Mrs C McRoy, Town Clerk
Mrs S Fletcher, Assistant Town Clerk
Councillor Fiennes- Gregory explained that due to exceptional circumstances the agenda items will be taken out of order.
1 APPOINTMENT OF TOWN MAYOR
Resolved: that Councillor Mrs P Sanderson is elected as Town Mayor for the year 2017/2018.
Members thanked Councillor Fiennes-Gregory for his excellent work during his year in office.
2 SIGNING OF DECLARATION OF ACCEPTANCE OF OFFICE
The Town Clerk stated that due to the unforeseen circumstances she would ensure the Declaration of acceptance of office will be signed by the next meeting.
3 APPOINTMENT OF THE DEPUTY TOWN MAYOR
Members discussed the appointment of the Deputy Town Mayor and it was:-
Resolved: that Councillor T Gibbs is elected Deputy Town Mayor for the year 2017/2018.
4 ELECTION OF LEADER
Members discussed the appointment of Leader and it was:-
Resolved: that Councillor Morrison, be elected Leader of the Town Council for the year 2017/18.
Councillor T Gibbs the Deputy Mayor then took over the Chair due to Councillor Fiennes-Gregory feeling unwell.
5 ACCEPTANCE OF APOLOGIES FOR ABSENCE
Apologies were received and accepted from Councillor K Knight due to an unexpected family matter, and from Councillor Mrs Sanderson due to her sudden unavailability.
6 MATTERS RAISED BY MEMBERS OF THE PUBLIC (IF ANY)
Two residents of Hoddesdon Crescent attended the meeting to ask for the Town Council’s support in objecting to the planning application to develop the former Warrene Road Youth Club site. They stated that not all homeowners had been notified however, they are all now aware. Their concern is the access through Hoddesdon Crescent for construction vehicles and the increase in traffic once the development is complete and asked if the Council could take it forward on the resident’s behalf.
The Chair advised the residents that the planning application is included as an Agenda item to be discussed by members later in the meeting he went on to thank the residents for their attendance.
The meeting was curtailed by the Chair at 19.25 hrs due to a medical emergency. The meeting was rescheduled for 15 May 2017.
RECONVENED MEETING OF HATFIELD TOWN COUNCIL Monday 15th May 2017
Held at the Council Offices, Cuckoo Lane, Hatfield
Members Present
Councillor Mrs P Sanderson (Town Mayor)
J Brown Ms V Moate
M Glynn W Morrison
Mrs J Credland Mrs M Curran
Members Present, cont.
T Gibbs Mrs A Rutherford
D Anderson Ms L Curran
Mrs C McRoy, Town Clerk
Mrs S Fletcher, Assistant Town Clerk
The Chair delivered the Health & Safety Brief.
7 ACCEPTANCE OF APOLOGIES FOR ABSENCE
Apologies were received and accepted from Councillor Ms L Curran and Councillor Powell due to work commitments and Councillor Fiennes Gregory due to illness.
8 FURTHER MATTERS RAISED BY MEMBERS OF THE PUBLIC (IF ANY)
None
9 DECLARATIONS OF INTEREST
Councillor M Glynn declared that he has objected to a planning application under reference 17/00879/FULM and Councillor Mrs Credland declared that she had spoken to members of the public in relation to a planning application.
10 TO CONSIDER THE EXTENT, IF ANY, TO WHICH THE PUBLIC AND PRESS ARE TO BE EXCLUDED FROM THE MEETING IN ACCORDANCE WITH PUBLIC BODIES (ADMISSION TO MEETINGS) ACT 1960
There were no items.
11 TO CONFIRM MINUTES OF THE TOWN COUNCIL MEETING HELD ON MONDAY 10th April 2017
The minutes of the Town Council meeting held on 10 April 2017 were approved as a true record and signed by the Deputy Town Mayor, Councillor T Gibbs.
12 TO RECEIVE INFORMATION FROM THE TOWN CLERK ON THE FOLLOWING ONGING ISSUES AND DECIDE FURTHER ACTION WHERE NECESSARY:
a Christmas Lights Update – The Town Clerk updated members that a meeting has taken place with DMBC street lighting, who have no objection in principle to the provision of Christmas lights. She explained there will be a cost of approximately £275.00 per column for infrastructure works to get power to the individual lights. The Town Clerk added that for the first phase of 15 columns this would be just over £4000, plus the cost of the Christmas lights on top. The Town Clerk added that it would be useful if Members could make a decision on their preferred options as soon as possible.
(Councillors Ms V Moate, Mrs A Rutherford and Mrs P Sanderson arrived and apologised for their lateness.)
The Town Clerk stated that the tree wrap in Hatfield Woodhouse would cost approximately £1400 and would stay in place for around 3 years minimum once wrapped.
Unfortunately in Hatfield village centre only 3 columns are suitable for supporting decorations and there is no direct power supply anywhere nearby for a tree wrap in Dr Waters’ Gardens. Other lamp columns the corner nearer to the church will be investigated for suitability.
The Town Clerk added that the estimated power running cost would be 10p / 12p per kilowatt hour and requested Members’ preferences as to the dates and lighting up times for the decorations to be in place.
Councillor Gibbs vacated the Chair to allow Councillor Mrs P Sanderson, The Town Mayor to take over.
13 SIGNING OF DECLARATION OF ACCEPTANCE OF OFFICE
Resolved: Councillor Mrs P Sanderson signed the Declaration of Acceptance of Office.
14 APPOINTMENT OF COMMITTEES AND REPRESENTATIVES 2017/2018
Resolved: the following Members to represent the Town Council on the various Committees and other groups
TOWN COUNCIL COMMITTEES
Policy & Resources Committee Burial & Recreation Committee
Councillor Mrs J Credland Councillor J Brown
Councillor Mrs A Rutherford Councillor Ms V Moate
Councillor Mrs M Curran Councillor Ms L Curran
Councillor M Glynn Councillor M Glynn
Councillor W Morrison Councillor T Gibbs
Councillor T Gibbs Councillor Mrs J Credland
Town Mayor Town Mayor
Health & Safety Committee Personnel Committee
Councillor M Glynn Councillor Mrs A Rutherford
Councillor T Gibbs Councillor M Glynn
Councillor Ms V Moate Councillor R Powell
Councillor D Anderson Councillor Mrs M Curran
Town Mayor Councillor J Brown
Town Mayor
Remembrance Working Group Audit Working Group
Councillor D Fiennes-Gregory Councillor Mrs P Sanderson
Councillor Mrs M Curran Councillor M Glynn
Councillor W Morrison Councillor W Morrison
Town Mayor
Representative from Hatfield Band
Representative from Hatfield St Lawrence Church
Planning Committee Planning Committee (August Recess)
Councillor Mrs J Credland Councillor Mrs J Credland
Councillor Mrs A Rutherford Councillor Mrs A Rutherford
Councillor M Glynn Councillor M Glynn
Town Mayor Town Mayor
Appointments Committee Grievance Panel
Any 3 from the Personnel Committee Any 3 from the Personnel Committee
Newsletter Working Group Allotment Liaison Meeting
Councillor W Morrison Councillor M Glynn
Councillor M Glynn Councillor J Brown
Councillor Ms V Moate Councillor Ms V Moate
Town Mayor Representatives from the Allotment Association
Independent Panel (Funding)
Any 3 from the Policies & Resources Committee
REPRESENTATIVES ON OUTSIDE BODIES
Miners Welfare Trustees
Councillor Mrs A Rutherford Councillor W Morrison
Councillor D Anderson Councillor Mrs M Curran
Councillor M Glynn Councillor T Gibbs
Councillor D Fiennes-Gregory Councillor Mrs J Credland
Councillor Ms L Curran Councillor J Brown
Councillor Mrs P Sanderson Councillor Ms V Moate
Councillor R Powell
Parish Councils Joint Hatfield Woodhouse Bull Trust
Consultative Committee Councillor Mrs M Curran
Councillor Mrs A Rutherford Councillor J Brown
Councillor M Glynn
Hatfield Charities Committee Travis Education Trust
Councillor D Anderson Councillor Mrs P Sanderson
Councillor T Gibbs Councillor J Brown
Crime & Safety Member (SYP) Rights of Way Forum (DMBC)
Councillor M Glynn Councillor Ms V Moate
YLCA South Yorkshire Branch Sports Association (Miners Welfare)
Councillor D Anderson Councillor Mrs A Rutherford
East Doncaster Development Trust Hatfield Community Library
(Town Council Trustee) Councillor Ms Linda Curran
Councillor Mrs A Rutherford Councillor Ms V Moate
Town Twinning Committee Robert Forsters Charity
Councillor J Brown Councillor Ms V Moate
Councillor T Gibbs Mrs R Chafen
Town Mayor
Green Tourism Forum
To appoint if required
(Councillors Ms L Curran and D Anderson arrived part way through item 14).
12 TO RECEIVE INFORMATION FROM THE TOWN CLERK ON THE FOLLOWING ONGING ISSUES AND DECIDE FURTHER ACTION WHERE NECESSARY, continued:
b South Yorkshire Police Community Forum - The Town Clerk updated that following a request at a previous meeting for a Community Forum with a representative from South Yorkshire Police, she had received a reply from Inspector M Payling, who is willing to attend such a meeting and has held similar in Thorne and Moorends recently.
Resolved : Town Clerk to also invite Chief Constable, and to book a venue.
c Jubilee Park proposed fencing – The Town Clerk updated members that she has been looking at effective ways of fencing the children’s play area following disruption by motorcycles. It is difficult to fence off all the play equipment due to the design, equipment and layout. There are several issue to address on the whole of the boundary. The matter was discussed briefly.
Resolved: that a site meeting is arranged for the members of the Burial & Recreation Committee with an open invitation to Full Council.
d Grass Cutting – The Town Clerk updated that DMBC had missed a week’s cut on the Recreation Grounds and that she had attempted to contact the team leaving several messages to register concerns. The Cemetery grass was falling behind due to sickness and holidays and to remedy this a gardening service was employed for two weekends. The Clerk reassured Members that she is chasing up DMBC on a regular basis.
e Role of Enforcement Officer- The Town Clerk advised that she has carried out more research into this role. There is the legal capacity for a Town Council to take enforcement action by way of issuing fixed penalty notices, the difficulty is in how to give staff the capacity to obtain personal details. A brief discussion followed and it was considered that the research be incorporated where time allows, however to investigate a secondment or a buy in service to achieve a positive outcome may be considered.
Resolved : Town Clerk to investigate a secondment or buy in enforcement service.
f Policy & Resources Terms of Reference - The Town Clerk stated that within the Terms of Reference for Policy & Resources Committee it has delegated powers to determine and award grant applications. In view of the resolution to bring back all grants to Full Council some changes were needed for the Terms of Reference.
Resolved: Town Clerk to make necessary amendments to Policy and Resources Committee Terms of Reference
15 TO CONFIRM MINUTES OF THE ANNUAL TOWNS MEETING HELD ON MONDAY 24TH APRIL 2017.
Resolved: The minutes of the Annual Towns Meeting held on 24 April 2017 were approved as a true record and signed by the Town Mayor, Councillor Mrs P Sanderson.
16 TO CONFIRM THE MINUTES OF THE COMMITTEE MEETINGS HELD SINCE THE LAST TOWN COUNCIL MEETING.
None Held
17 PLANNING CONSULTATIONS
a Planning Applications – Received (no observations)
Resolved: The Town Council has no observations in respect to the following planning applications:-
17/00895/FUL - Erection of two storey and single storey rear extensions and enlarged single storey front porch following demolition of existing single storey rear extension and front porch - 44 Manor Road, Hatfield
17/00873/FUL - Erection of single storey side extension.- 2 Park Lane Close Dunsville
17/00900/FUL - Erection of 4 bedroom detached house, garages & store following demolition of existing dwelling & clearance of all out-buildings from the site - Moor Cottage, Stainforth Moor Road, Hatfield Woodhouse
17/00711/FULM - Erection of falcon breeding pen (27.5m x 13m x 3.4m) flight pen (30.48 diam x 7m) and change of use of land to use for falcon breeding - Tithe House Farm, High Levels Bank, Thorne
17/00980/FUL - Erection of front extension and erection of double garage, following demolition of side lobby and garage -Longcroft Cottage, Ancient Lane, Hatfield Woodhouse
17/00672/FUL – Notification of Amended Plans - Erection of Single Detached dwelling – Land off Old Epworth Road West Hatfield
17/01065/Ful -Erection of ground floor extension to side of dwelling - 46 St Marys Drive, Dunsville
17/01102/FUL - Erection of two elevated viewing platforms - Hatfield Moors, Moor Dike Road, Hatfield Woodhouse
17/01201/TCON - Conservation Area Notification to reshape seven (previously topped) apple trees and to reduce back hawthorn hedge to level with the adjacent large apple tree; the trees being within the Hatfield - Manor Road Conservation Area - 44 Manor Road Hatfield
17/01076/FUL - Subdivision of existing supermarket to provide 3 units (use class A1/A2/A3/A5) including elevation alternations and revised parking provision. - Co-op Food, Station Road, Dunscroft
b Planning Applications – Received (observations)
Resolved: The Town Council has observations in respect of the following planning applications:-
17/00924/FUL - Change of use from a vacant retail unit (A1) and attached flat to a Coffee Shop (A3) - 12 High Street, Dunsville – Councillors would like to make an observation that parking is quite congested on the frontage on this small parade of shops.
17/00879/FULM - Erection of fourteen dwellings, parking and new access following demolition of existing building- Land At Former The Warrenne Youth Centre, Broadway, Dunscroft. – Councillors would like to object to the proposal due to the access road being unsuitable for construction vehicles and the significant increase in traffic. Plot 1 & 2 face the access point and may suffer from infringement of lights when vehicles enter the site. There is concern that hazardous materials are contained within the former Youth Centre and safe removal of this is paramount.
17/00878/FUL- Erection of new dwelling following either change of use of existing dwelling to office or its demolition and erection of barn.- Sunnybank, Bawtry Road, Hatfield Woodhouse - Members wish to submit an objection to the proposal due to the land lying within a Countryside Policy Area and there are concerns in relation to the ingress and egress to the site on to this very busy road.