JOB PROFILE

POST TITLE: Venues Marketing Co-ordinator

RESPONSIBLE TO: Town Clerk

HOURS: 37 hours per week worked flexibly

SALARY: NJC scale points 29-32 (£25,,951-£28,485 + up to 10% Performance Related Bonus)

JOB PURPOSE

To provide effective marketing aimed at maximising bookings of Brackley Town Council’s venues (Brackley Town Hall, Old Fire Station Community Room and

Egerton Hall – new community facility on Poppyfields Way), manage social media activity and conduct show rounds.

JOB DESCRIPTION

1.  MARKETING

i.  Prepare and maintain a Marketing Pack and other appropriate advertising materials aimed at maximising bookings for all venues.

ii.  Promote venues for events, weddings, parties, conferences, performances, local groups using traditional and social media.

iii.  Ensure that local event organisers and wedding co-ordinators are aware of the venues

iv.  Effective diary management to ensure use of venues is maximised

2.  REGISTRAR LIAISON

i.  Liaise with Registrar in relation to licensing of venue(s)

ii.  Ensure venue(s) appear on approved listing

3.  CATERERS/SUPPLIERS

i.  Maintain a list of local suppliers for event services and consumables if requested (caterers, crockery, glasses, tablecloths, chair backs, balloons, disco, lighting, security, printers etc.)

4.  EVENT ATTENDANCE

i.  Meet prospective hirers

ii.  Liaise with hirers re-forthcoming events

iii.  Meet and greet at start of events and maintain contact for emergencies

5.  CUSTOMER LIAISON

i.  Meet potential hirers

ii.  Provide tours of buildings, as required

iii.  Maintain up to date Terms & Conditions

iv.  Provide information on prices, availability, etc.

6.  COMMUNICATIONS

i.  Ensure office/finance staff are kept up to date with bookings for invoicing etc.

ii.  Ensure accurate information is available to caretaking staff for room set ups

iii.  Ensure caretaking, cleaning and maintenance staff are kept up to date with regard to bookings and room requirements

Up to 10% of salary will be paid as an annual bonus providing marketing/booking targets are met


PERSON SPECIFICATION

Experience/Knowledge

Essential

·  Previous experience of Venue Marketing

·  Previous experience of Venue, Event or Hotel Management

·  Proven organisational and time management skills

·  Previous customer relation experience

·  Excellent IT Skills (MS Office – Word, Excel)

Education/Qualifications

Educated to a minimum of A-level standard (or equivalent) and with good command of the English language, both written and spoken.

Personal job related skills (all desirable)

·  Excellent communication skills

·  Excellent customer service skills

·  Excellent attention to detail

·  Able to maintain confidentiality

·  Able to prioritise and self manage

·  Well organised and practical

·  Non-judgmental

·  Open to new ideas

·  Good at solving problems

·  Calm under pressure

·  Have a positive personality and be able use it to overcome barriers

·  Comfortable working as a member of a team

·  Willing to undertake further training to improve knowledge and skills

Other requirements

Essential

·  A broad understanding of and commitment to equal opportunities

·  Prepared to work flexibly as the job requires (evenings & weekends for events as appropriate). It is anticipated that a significant proportion of the work may be outside of normal office hours.