Equality and Diversity Annual
Report 2013
Monitoring data
Internal Staff
1
Published: November 2013
Comments or queries about this report are welcomed and should be sent for the attention of the Head of Equality and Diversity.
The Equality, Diversity and Information Rights Team
University Secretary’s Office
The Open University
Walton Hall
Milton Keynes
MK7 6AA
Tel 01908 652867 / 652566
Minicom 01908 653074
Web www.open.ac.uk/equality-diversity
Internal Staff
General
About Internal Staff
Internal staff include academic, academic-related and support staff and at December 2012 the University had around 4600 staff in this category. Around three quarters of these are based at Walton Hall in Milton Keynes with the remaining staff based at centres in Scotland, Wales, Ireland and English regions. The recruitment pool is local, national and international for some job categories.
Notes on the data
The 2013 reporting period is from 1 January 2012 to 31 December 2012. In several areas, where data was available, the previous five years’ or aggregated data for a number of years is reported.
Staff on unpaid leave as at the 31st December of each year have been included in the headcounts. Consultants are reported separately.
In line with the Monitoring strategy set out in our Equality Scheme, data for Recruitment, Promotions and Leavers as well as data on reasonable adjustment cases is monitored every 2 years and is therefore not included in this report.
Workforce Composition
Data for five years is included, for the entire workforce as well as for staff just in the most senior job roles, which is defined as Pro-Vice-Chancellors, Deans, Professors and Heads of Units. Data by location, by unit, by staff category, by grade and by contract type for the most recent year is available to staff to download in Excel files.
Promotion
In the context of this report, promotion is defined as an improvement in the job grade of an individual. This change to a higher grade could happen for several reasons and thus, four different categories of promotions are included in this section: (1) internal transfer, when an individual moves to a different unit; (2) internal promotion, when an individual is appointed to a different post within the same unit; (3) Job regrade, when an individual’s position is re-evaluated (i.e. increase of responsibilities) and (4) Secondment & Placement, when an individual moves to a different post temporarily for development purposes.
Training and Development
The average number of courses undertaken by staff is taken from the Staff Learning Management System (LMS). This system advertises OU training courses and allows staff to enrol for these courses and check their training records. It is estimated that LMS records currently cover between 70% and 90% of the training and development activities undertaken by OU staff, although this varies according to the practice of each unit in recording courses.
Data for the previous year and aggregated data for the previous five years is included.
Internal Staff
Age
Workforce Composition
In 2012 around 37% of internal staff are aged 51 and over and 22% of the workforce are aged 35 and under. There has been a similar pattern since 2008, although chart 1 shows a slight aging of the OU staff population with the percentages of younger staff groups declining and the percentages of older staff groups increasing.
Table 1: Overall workforce composition, by age, 2008-2012
2008 / 2009 / 2010 / 2011 / 2012total / % of total / total / % of total / total / % of total / total / % of total / total / % of total
20 and under / 9 / 0.2% / 4 / 0.1% / 4 / 0.1% / 5 / 0.1% / 4 / 0.1%
21-25 / 181 / 3.3% / 162 / 2.9% / 124 / 2.3% / 97 / 1.8% / 117 / 2.3%
26-30 / 410 / 7.5% / 405 / 7.4% / 391 / 7.2% / 351 / 6.7% / 361 / 7%
31-35 / 618 / 11.3% / 598 / 10.9% / 582 / 10.8% / 544 / 10.3% / 507 / 9.8%
36-40 / 676 / 12.3% / 720 / 13.1% / 705 / 13% / 684 / 13% / 671 / 13%
41-45 / 765 / 13.9% / 740 / 13.5% / 703 / 13% / 710 / 13.5% / 714 / 13.8%
46-50 / 780 / 14.2% / 797 / 14.5% / 807 / 14.9% / 804 / 15.2% / 810 / 15.7%
51-55 / 794 / 14.5% / 803 / 14.6% / 784 / 14.5% / 802 / 15.2% / 804 / 15.5%
56-60 / 776 / 14.1% / 765 / 13.9% / 779 / 14.4% / 743 / 14.1% / 705 / 13.6%
61-65 / 463 / 8.4% / 477 / 8.7% / 500 / 9.2% / 501 / 9.5% / 439 / 8.5%
66 and over / 19 / 0.3% / 26 / 0.5% / 33 / 0.6% / 33 / 0.6% / 41 / 0.8%
Total / 5491 / 100% / 5497 / 100% / 5412 / 100% / 5274 / 100% / 5173 / 100%
Chart 1: Workforce composition, by age, 2006-2010
Internal Staff
Age
Workforce Composition
Senior staff include Pro-Vice-Chancellors, Deans, Professors and Heads of Units. In 2012, 14% (37) of staff within this category were aged 45 and under.
Table 2: Senior staff composition, by age, 2008-2012
2008 / 2009 / 2010 / 2011 / 2012total / % of total / total / % of total / total / % of total / total / % of total / total / % of total
21-25 / 1 / 0.4% / 1 / 0.4%
31-35 / 1 / 0.4% / 1 / 0.4% / 2 / 0.7% / 1 / 0.4% / 1 / 0.4%
36-40 / 5 / 2% / 7 / 2.6% / 9 / 3.3% / 7 / 2.7% / 5 / 2.1%
41-45 / 25 / 9.8% / 27 / 9.9% / 26 / 9.7% / 33 / 12.6% / 26 / 10.9%
46-50 / 31 / 12.1% / 36 / 13.1% / 38 / 14.1% / 35 / 13.4% / 37 / 15.5%
51-55 / 47 / 18.4% / 49 / 17.9% / 46 / 17.1% / 45 / 17.2% / 45 / 18.9%
56-60 / 77 / 30.1% / 75 / 27.4% / 62 / 23% / 62 / 23.7% / 57 / 23.9%
61-65 / 66 / 25.8% / 70 / 25.5% / 77 / 28.6% / 69 / 26.3% / 52 / 21.8%
66 and over / 4 / 1.6% / 9 / 3.3% / 9 / 3.3% / 9 / 3.4% / 14 / 5.9%
Total / 256 / 100% / 274 / 100% / 269 / 100% / 262 / 100% / 238 / 100%
Internal Staff
Age
Promotions
Table 3 shows the number and percentage of promotions by age, whilst table 4 shows aggregate data for five years. Staff in age band 25 and under were the most likely to be promoted.
Table 3: Promotions, by age, 2012
promotions / headcount / % of headcount25 and under / 15 / 121 / 12.4%
26-35 / 90 / 868 / 10.4%
36-45 / 78 / 1385 / 5.6%
46-55 / 72 / 1614 / 4.5%
56 and over / 35 / 1185 / 3%
Total / 290 / 5173 / 5.6%
Table 4: Promotions, by age, 2008-2012
promotions / avg. headcount / % of avg. headcount25 and under / 86 / 141.4 / 60.8%
26-35 / 458 / 953.4 / 48%
36-45 / 382 / 1417.6 / 26.9%
46-55 / 377 / 1597 / 23.6%
56 and over / 137 / 1260 / 10.9%
Total / 1440 / 5369.4 / 26.8%
Internal Staff
Age
Training and Development
The average number of courses taken by staff in the most recent year is 1.6 with staff aged 36-45 taking a higher than average of 1.8 courses and staff aged 56 and over taking a lower than average of 1.3 courses. Please note that the type of course is not consistently captured across all training and development initiatives within the OU and as such a large proportion of the courses fall under ‘Other’.
Table 5: Training, by age and type of training, 2012
25 and under / 26-35 / 36-45 / 46-55 / 56 and over / TotalCoaching & Mentoring
Equality & Diversity / 0.4 / 0.1
Health & Safety
Leadership & Management
Other / 1.1 / 1.4 / 1.5 / 1.4 / 1.1 / 1.4
Skills Development / 0.1 / 0.2 / 0.1 / 0.1 / 0.1 / 0.1
Total / 1.6 / 1.7 / 1.8 / 1.6 / 1.3 / 1.6
Table 6: Training, by age, 2008-2012
courses / avg headcount / avg per avg headcount25 and under / 1837 / 141.4 / 13
26-35 / 11938 / 953.4 / 12.5
36-45 / 16396 / 1417.6 / 11.6
46-55 / 17215 / 1597 / 10.8
56 and over / 9709 / 1260 / 7.7
Total / 57095 / 5369.4 / 10.6
Internal Staff
Age
Grievances, Bullying & Harassment
Staff aged 56 and over were most likely to file a Grievance or Bullying and Harassment case during 2012 although the numbers for each individual age grouping are too low to make meaningful comparisons. For the University as a whole, 0.3% of staff have raised a Grievance or Bullying and Harassment case during 2012 and over the five previous five years this is 2%.
Table 7: Grievances, Bullying & Harassment, by age, 2012
cases / headcount / % of headcount36-45 / 4 / 1385 / 0.3%
46-55 / 3 / 1614 / 0.2%
56 and over / 7 / 1185 / 0.6%
Total / 14 / 5173 / 0.3%
Table 8: Grievances, Bullying & Harassment, by age, 2008-2012
cases / avg headcount / % of avg headcount25 and under / 1 / 141.4 / 0.7%
26-35 / 11 / 953.4 / 1.2%
36-45 / 32 / 1417.6 / 2.3%
46-55 / 28 / 1597 / 1.8%
56 and over / 34 / 1260 / 2.7%
Total / 106 / 5369.4 / 2%
Internal Staff
Age
Disciplinary cases
Staff aged 25 and under were most likely to be involved in a disciplinary case during 2012 although the numbers for each individual age grouping are too low to make meaningful comparisons. For the University as a whole, 0.9% of staff were involved in a disciplinary case during 2012 and over the five previous five years this is 4%. Historical data indicates that staff aged 26-35 were most likely to be involved in a disciplinary case.
Table 9: Disciplinary cases, by age, 2012
cases / headcount / % of headcount25 and under / 2 / 121 / 1.7%
26-35 / 11 / 868 / 1.3%
36-45 / 8 / 1385 / 0.6%
46-55 / 19 / 1614 / 1.2%
56 and over / 8 / 1185 / 0.7%
Total / 48 / 5173 / 0.9%
Table 10: Disciplinary cases, by age, 2008-2012
cases / avg headcount / % of avg headcount25 and under / 6 / 141.4 / 4.2%
26-35 / 50 / 953.4 / 5.2%
36-45 / 41 / 1417.6 / 2.9%
46-55 / 67 / 1597 / 4.2%
56 and over / 51 / 1260 / 4%
Total / 215 / 5369.4 / 4%
Internal Staff
Disability
Workforce Composition
In 2012 4% of internal staff declared having a disability. The percentage of staff having a declared disability has slightly decreased since 2010 after an initial increase between 2008 and 2010.
Table 11: Overall workforce composition, by disability, 2008-2012
2008 / 2009 / 2010 / 2011 / 2012total / % of total / total / % of total / total / % of total / total / % of total / total / % of total
Disabled / 232 / 4.2% / 239 / 4.3% / 237 / 4.4% / 217 / 4.1% / 206 / 4%
Non-disabled / 5255 / 95.7% / 5248 / 95.5% / 5165 / 95.4% / 5049 / 95.7% / 4950 / 95.7%
Unknown / 4 / 0.1% / 10 / 0.2% / 10 / 0.2% / 8 / 0.2% / 17 / 0.3%
Total / 5491 / 100% / 5497 / 100% / 5412 / 100% / 5274 / 100% / 5173 / 100%
Chart 2: Workforce composition, by disability, 2008-2012
Internal Staff
Disability
Workforce Composition
Senior staff include Pro-Vice-Chancellors, Deans, Professors and Heads of Units. In 2010, 2.5% (6) of staff within this category declared having a disability.
Table 12: Senior staff composition, by disability, 2008-2012
2008 / 2009 / 2010 / 2011 / 2012total / % of total / total / % of total / total / % of total / total / % of total / total / % of total
Disabled / 7 / 2.7% / 9 / 3.3% / 8 / 3% / 6 / 2.3% / 6 / 2.5%
Non-disabled / 249 / 97.3% / 264 / 96.4% / 259 / 96.3% / 252 / 96.2% / 226 / 95%
Unknown / 1 / 0.4% / 2 / 0.7% / 4 / 1.5% / 6 / 2.5%
Total / 256 / 100% / 274 / 100% / 269 / 100% / 262 / 100% / 238 / 100%
Internal Staff
Disability
Promotions
Table 13 shows the number and percentage of promotions by disability, whilst table 14 shows aggregate data for five years. Staff without a declared disability were most likely to be promoted although the relatively small number of staff with a declared disability makes meaningful comparison difficult.
Table 13: Promotions, by disability, 2012
promotions / headcount / % of headcountDisabled / 9 / 206 / 4.4%
Non-disabled / 281 / 4950 / 5.7%
Total / 290 / 5173 / 5.6%
Table 14: Promotions, by disability, 2008-2012
promotions / avg. headcount / % of avg. headcountDisabled / 49 / 226.2 / 21.7%
Non-disabled / 1388 / 5133.4 / 27%
Unknown / 3 / 9.8 / 30.6%
Total / 1440 / 5369.4 / 26.8%
Internal Staff
Disability
Training and Development
The average number of courses taken by staff in the most recent year is 1.6 with staff with a declared disability taking a slightly lower than average of 1.5 courses. Please note that the type of course is not consistently captured across all training and development initiatives within the OU and as such a large proportion of the courses fall under ‘Other’.
Table 15: Training, by disability and type of training, 2012
Disabled / Non-disabled / Unknown / TotalCoaching & Mentoring
Equality & Diversity / 0.1
Health & Safety
Leadership & Management
Other / 1.3 / 1.4 / 0.6 / 1.4
Skills Development / 0.2 / 0.1 / 0.1
Total / 1.5 / 1.6 / 0.6 / 1.6
Table 16: Training, by disability, 2008-2012
courses / avg headcount / avg per avg headcountDisabled / 2566 / 226.2 / 11.3
Non-disabled / 54470 / 5133.4 / 10.6
Unknown / 59 / 9.8 / 6
Total / 57095 / 5369.4 / 10.6
Internal Staff
Disability
Grievances, Bullying & Harassment