MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
Program Quality Assurance Services
COORDINATED PROGRAM REVIEW

CORRECTIVE ACTION PLAN

Charter School or District: Belmont

CPR Onsite Year: 2012-2013

Program Area: Special Education

All corrective action must be fully implemented and all noncompliance corrected as soon as possible and no later than one year from the issuance of the Coordinated Program Review Final Report dated 03/11/2013.

Mandatory One-Year Compliance Date: 03/10/2014

Summary of Required Corrective Action Plans in this Report

Criterion / Criterion Title / CPR Rating /
SE 20 / Least restrictive program selected / Partially Implemented
CR 10A / Student handbooks and codes of conduct / Partially Implemented
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
SE 20 Least restrictive program selected / CPR Rating:
Partially Implemented
Department CPR Findings:
A review of student records indicates that when students are removed from the general education classroom, IEP Teams do not state why the removal is considered critical to the student's program and the basis for its conclusion that education of the student in a less restrictive environment, with the use of supplementary aids and services, could not be achieved satisfactorily. IEP Non-Participation Justification statements are not aligned with IEP service delivery grids and do not accurately reflect when students are removed from general education classrooms.
Description of Corrective Action:
Staff training was conducted in March 2013 on writing IEP nonparticipation justifications. An internal review of student records will be conducted from March through June to document implementation of corrective actions.
Title/Role(s) of responsible Persons:
Ken Kramer / Expected Date of Completion:
06/21/2013
Evidence of Completion of the Corrective Action:
Staff department meeting agendas and training materials will be uploaded under additional documents. Record review results.
Description of Internal Monitoring Procedures:
Administrators will conduct intermittent reviews of IEPs.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 20 Least restrictive program selected / Corrective Action Plan Status: Approved
Status Date: 04/02/2013
Basis for Partial Approval or Disapproval:
The Department reviewed March 2013 documentation (agenda, signed attendance sheets) evidencing that staff training on the writing of comprehensive IEP non-participation justification statements was conducted.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By June 18, 2013, conduct an internal review of IEPs from all levels (Elementary, MS, HS) developed after the March 2013 training. Report the number of IEPs reviewed, the number that contain comprehensive Non-Participation Justification Statements that identify when students are removed from the general education classroom, that state why the removal is considered critical to the student's program and that are aligned with IEP service delivery grids to accurately reflect when students are removed from general education classrooms. If any non-compliance is found, determine the root cause and specific corrective actions taken to remedy the non-compliance.
Progress Report Due Date(s):
06/18/2013

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MA Department of Elementary & Secondary Education, Program Quality Assurance Services

Belmont CPR Corrective Action Plan

COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CR 10A Student handbooks and codes of conduct / CPR Rating:
Partially Implemented
Department CPR Findings:
A review of documentation and staff interviews indicate that student codes of conduct do not contain discipline procedures for students not yet determined eligible for special education.
Description of Corrective Action:
BHS Student Handbook will be revised to include language about discipline procedures for students not yet determined eligible for special education.
Title/Role(s) of responsible Persons:
Janice Darias / Expected Date of Completion:
05/15/2013
Evidence of Completion of the Corrective Action:
Revised Student Handbook will be on the Belmont Public Schools web site. Hardcopy Student Handbooks will be printed and given to students in September 2013.
Description of Internal Monitoring Procedures:
Handbooks are reviewed and revised annually. Principal works with assistant principals to ensure procedures are followed.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 10A Student handbooks and codes of conduct / Corrective Action Plan Status: Approved
Status Date: 04/02/2013
Basis for Partial Approval or Disapproval:
The Department accepts the district's proposed corrective action to revise its student handbooks.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By June 18, 2013, submit the 2013-2014 student handbook revisions that contain discipline procedures for students not yet determined eligible for special education, as well as documentation of school committee approval (agenda, meeting minutes), and a statement of assurance that the revised handbook has replaced the 2012-2013 handbook on the district's website.
Progress Report Due Date(s):
06/18/2013
MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW

Belmont Public School District

Corrective Action Plan Forms

Program Area: English Learner Education

Prepared by: Lindsey Rinder and Janice Darias

CAP Form will expand to as many lines as necessary. Before completing and emailing to , please see separate Instructions for Completing Corrective Action Plans.

All corrective action must be fully implemented and all noncompliance corrected as soon as possible and no later than one year from the issuance of the Coordinated Program Review Final Report to the school or district Mandatory One-Year Compliance Date: March 6, 2015

COORDINATED PROGRAM REVIEW

CORRECTIVE ACTION PLAN

(To be completed by school district/charter school)
Criterion & Topic: ELE 5 / Rating: Partially Implemented
Department CPR Finding: Documentation submitted by the district indicated that the following English proficiency levels receive the following amounts of direct ESL instruction: Level 1students receive 1 ½ to 8 ½ hours of direct ESL instruction per week in elementary and middle schools and 11 to 16 hours per week in high school; Level 2 students receive 30 minutes to 6 hours of direct ESL instruction per week; Level 3 students receive 30 minutes to 3 ½ hours of direct ESL instruction per week in elementary and middle schools and 1 ½ to 11 hours in high school;; Level 4 students receive 30 minutes to 2 hours of direct ESL instruction in elementary and middle schools and 1 to 6 ½ hours of direct ESL instruction in high school; Level 5 students 1 to 2 hours of ESL instruction per week. Current hours of ESL instruction ELLs receive are insufficient at all levels of English proficiency and are, therefore, inconsistent with Department guidelines. Please see the “Transitional Guidance on Identification, Assessment, Placement, and Reclassification of English Language Learners August 2013” as found on http://www.doe.mass.edu/ell/guidance_laws.html
Narrative Description of Corrective Action: 1) At the middle and high school levels, work is ongoing to adjust building-wide schedules for FY15 so that the ESL teacher can increase group sizes, by proficiency level, and increase hours of service. 2) At the elementary level, we plan to hire an additional ELL teacher for FY15, bringing our total to 4 certified ESL teachers for the elementary schools.
Title/Role of Person(s) Responsible for Implementation: ESL Director / Expected Date of Completion for Each Corrective Action Activity: Sept 2014
Evidence of Completion of the Corrective Action: Student schedules reveal increased hours of service
Description of Internal Monitoring Procedures: 1) ESL Director will hire new elementary ESL teacher in Spring 2014, increasing elementary staffing by 33%. 2) ESL Director will review building schedules with MS and HS assistant principals during Summer 2014 in order to make sure required sections are scheduled. 3) ESL Director will review student schedules in October 2014 to make sure each student is getting the hours of service outlined in proposed schedule, and make corrections to student schedules as needed.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 5 Program Placement and Structure
/ Status of Corrective Action:
Approved Partially Approved Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: N/A
1)  Required Elements of Progress Report(s): Please provide a detailed plan that shows that the district is providing sufficient ESL instruction to all ELL students during the 2013-2014 school year based on the Department's Transitional Guidance on Identification, Assessment, Placement, and Reclassification of English Language Learners found at http://www.doe.mass.edu/ell/TransitionalGuidance.pdf
2)  Please complete district information in the attached spreadsheet labeled ELL List by school for each ELL student in the district.
Progress Report Due Date(s): September 19, 2014
COORDINATED PROGRAM REVIEW

CORRECTIVE ACTION PLAN

(To be completed by school district/charter school)
Criterion & Topic: ELE 14Licensure Requirements / Rating: Partially Implemented
Department CPR Finding: District documentation indicates that not all district ESL teachers and tutors that provide students with ESL instruction hold an appropriate license or current waiver issued by the Massachusetts Department of Elementary and Secondary Education.
Narrative Description of Corrective Action: 1) For FY14, two additional full-time ESL teachers were hired. 2) For FY15, an additional full-time ESL teacher will be hired.
Title/Role of Person(s) Responsible for Implementation: ESL Director / Expected Date of Completion for Each Corrective Action Activity: Sept 2014
Evidence of Completion of the Corrective Action: List of 6 certified ESL teachers in the district
Description of Internal Monitoring Procedures: ESL Director will ensure hiring is complete by September 2014.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 14 / Status of Corrective Action:
Approved Partially Approved Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s):
Provide evidence of the licensure of the current ESL teacher(s)/tutor(s) by the progress report due date.
Progress Report Due Date(s): September 19, 2014

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MA Department of Elementary & Secondary Education, Program Quality Assurance Services

Belmont CPR Corrective Action Plan