Housing, Customer and Building Services

Request to Alter or Improve a Council House

Guidance Note for Tenants

If you are planning an improvement or alteration to your Council tenancy you MUST obtain the Councils permission prior to starting any work and complete an Alteration & Improvement Application. The Council has 1 month upon receipt of an application to provide you with the decision.

Your attention is drawn to paragraphs 5.21 to 5.23 of your Scottish Secure Tenancy agreement.

Dependant on the nature of the works you propose you are responsible for checking if you require Planning, Building and/or Roads consent:– please refer to the online links below

In Planning Law, any flatted or four in block properties permission should always be sought.

Please be aware of Fees payable.

Your planned improvement or alteration may require you to obtain an asbestos survey and where asbestos material is identified you must appoint a suitably qualified contractor to remove and dispose safely the asbestos material from the area you propose to complete any works. Council Tenants must NOT attempt to dispose ofasbestos material. Please refer to the HSE website for further guidance.

For further advice and assistance please contact your Community Housing Officer and you can also consult the tenant handbook for more details on Safety in Your Home.

If you have commenced the work and you do not have permission please inform your Community Housing Officer as soon as possible to discuss further.

ALTERATION & IMPROVEMENT APPLICATION FORM

Tenancy Address & Post Code:

………………………………………………………...…………………………………………………

Full Name of Tenant(s):

T1………………………………………………………………..…

T2………………………………………………………………….

Telephone No (s):

Home …………………………Mobile ……………………Email…………………………………….

Date you want work to start
--/--/---- / Date you expect the work to be completed
--/--/----
Provide details of the proposed work including approximate costs.
(Submit estimates, invoices, receipts of payment if available).

I/We declare that the information given is true in every respect and that I/we will check if Planning/Building/Roads consent is required:

Tenants Signature(s):

T1 .…………………………………………………………… Date: …………………..

T2 …………………………………………………………. Date: …………………..

Formal decision will be issued within 1 month of Council receiving your Alteration & Improvement Application.

For Official Use Only

To be completed by Community Housing Officer.

Part 1

Systemchecked for Fabric Survey Reports? / Yes/No
Advised tenant to appoint a suitably qualified contractor to complete asbestos survey? (NB costs are tenants responsibility) / Yes/No
Pre-Inspection required? / Yes/No
Proposed Alterations agreed? / Yes/No
Proposed Alterations reimbursable? / Yes/No
Planning/Building/Roads/Certificates/All (circle) permission required? / Yes/No
CHO Name / Signature / Date

Part 2

To be completed by Housing Manager.

Decision agreed (Provide reason if refusal) / Yes/No
Managers Name / Signature / Date

Part 3

To be completed by Community Housing Officer.

Decision letter issued to tenant and system notes updated / Date:

Part 4

On Completion of the Alteration & Improvement Work

Asbestos removal – location noted? / Yes/No/NA
Alterations satisfactory? / Yes/No
Alterations reimbursable? / Yes/No
Completion certificate obtained for file? / Yes/No/NA
Receipts examined and values recorded (list below)? / Yes/No
System Updated / Yes/No
CHO Name / Signature / Date
Page 1 of 3 / Revised: Sept 2017