AQS
OCTOBER 2008
UNCONFIRMED MINUTES
OCTOBER 9, 2008
WORKPIA YOKOHAMA
YOKOHAMA, JAPAN
These minutes are not final until confirmed by the Task Group in writing or by vote at a subsequent meeting. Information herein does not constitute a communication or recommendation from the Task Group and shall not be considered as such by any agency.
THURSDAY, OCTOBER 9, 2008, / MORNING SESSION - OPEN
1.0 OPENING / CHAIRPERSON COMMENTS
1.1 Call to Order / Quorum Check
The AQS Task Group was called to order at 9:00 a.m. A quorum was established with the following representatives in attendance:
User Members Present (* Indicates Voting Member)
Robert Bodemuller Ball Aerospace & Technologies
* David Burger Rockwell Collins, Inc.
Fang Mey Chu Honeywell Aerospace
* David Day Vice-Chairperson GE Aviation
* Harold Finch Spirit AeroSystems, Inc.
* Michael Gallagher Lockheed Martin Corporation
* Robin Gorman The Boeing Company
* Paul Grenier Bombardier, Inc.
Frank Mariot Vought Aircraft Industries, Inc.
* Heather Meyer Secretary Cessna Aircraft Company
* Steve Meyer Goodrich Corporation
* Jay Park Northrop-Grumman Corporation
* Zdenek Sitar Honeywell Aerospace
Scott Sullivan Honeywell Aerospace
Pete Torelli The Boeing Company
Other Participants/Members Present (* Indicates Voting Member)
Rosa Martin Superior Plating
PRI Staff Present
John Barrett
Kevin Wetzel
1.2 Review of Agenda
It was recognized that both Chairman Mark Covert and supplier representative Mark Brown were not in attendance at the meeting due to deaths in their families. The Task Group sends their sincere condolences on their loss.
The review of the agenda was completed as well as a review of new business requiring discussion. See new business items below:
Number / Raised by / Description1 / Barrett / AQS Participation Metrics - to be monitored each meeting for decisions on continuing membership.
2 / Barrett / AQS Cert Length Analysis
3 / Barrett / NS Corrective Action Rule Discussion
4 / Barrett / Registrar Disqualification Process
5 / Barrett / AQS/Commodity Audit Preparation Notice
6 / Barrett / Auditor Consistency - Review the PRI/Supplier Feedback Analysis
7 / Day / New membership form processing
8 / Day / Close of meeting NLT 4:45pm. Room must be clean and empty by 5 pm.
9 / Aston / Audit Report Review Delegation - Discuss the potential issue of not using a rolling year approach.
10 / Gorman / Need for SE training in AS9100 - currently being discussed in Composites & HT
11 / P&O / FTP & Chat Room for auditor exchange with TG and SE
1.3 Approval of Previous Meeting Minutes
Motion made by Mike Gallagher & seconded by Robin Gorman to approve the minutes from July 2008 as written. Motion Passed
The minutes from July 2008 were approved as written.
1.4 Task Group Membership
Introductions were made and changes to the task group membership were reviewed.
Motion made by Heather Meyer & seconded by Jay Park to approve the following AQS membership changes. Motion Passed
Bob Bodemuller UVM Ball Aerospace & Technologies
Mark Brown SSC Representative Braddock Metallurgical
Since Susan Frailey is no longer with Braddock Metallurgical, she is no longer a supplier voting member and Mark Brown will be the SSC representative from the AQS Task Group. Based on current membership requirements, Bob Bodemuller will be processed as a new voting member when he attends his second AQS Task Group meeting.
ACTION ITEM (#72): John Barrett will prepare and forward the applicable new member forms to obtain signatures and update the Attendees Guide to reflect changes (DUE DATE: February 18, 2009)
2.0 TASK GROUP TUTORIAL
The most current version of the Task Group Tutorial was not available so therefore it was not presented but is attached.
3.0 REVIEW RAIL STATUS
The latest Rolling Action Item Listing was reviewed. The AQS Rail is reviewed and updated on a monthly basis. The RAIL is located on eAuditNet/Public Documents/Aerospace Quality Systems/Rolling Action Item List.
4.0 METRICS REVIEW
4.1 AQS Task Group Metrics
PRI Staff presented the current AQS Task Group Metrics as well as the NMC Metric Summary for August 2008. All current metrics for AQS are “Green”. Since there are no current goals established for 2009, the AQS Task Group will continue to work to 2008 goals.
The Task Group discussed the difference between the Task Group review times for delegated vs. non-delegated staff engineer review (7 days vs. 14 day review).
Motion made by Mike Gallagher & seconded by Jay Park to change all reviews by the Task Group to be by a seven (7) day ballot. Motion Passed
ACTION ITEM (#73): John Barrett to modify the NTGOP Appendix to reflect change (DUE DATE: November 15, 2008)
4.2 Staff Engineer Delegation Metrics
Delegation oversight metrics were reviewed for all currently delegated staff engineers. It was determined that all currently delegated staff engineers meet the criteria to remain delegated (Barrett, Aston, Gutridge).
Based upon continued review of Kevin Wetzel, he will be reviewed at the February 2008 Meeting for the purpose of granting delegation.
The Task Group agreed that when reviewing staff engineers whose concurrence rate falls below the required concurrence rate (based upon a meeting interim report), the task group will review year total (concurrence rate) and the nature of the nonconformance(s) in question (e.g. additional information requested, prime unique requirements, etc), prior to determining if any corrective action is needed.
5.0 REVIEW NTGOP-001 APPENDIX VI
Ballot #08-107 was submitted to the ASQ Task Group for ballot of the Appendix VI. The needed votes to establish this as a valid ballot were received. The Task Group reviewed all comments received from the ballot. All comments were resolved and proposed wording offered and accepted.
Motion made by Robin Gorman & seconded by Harold Finch to accept all comment resolution and approve revised NTGOP-001 Appendix VI. Motion Passed
ACTION ITEM (#74): John Barrett to send advance copy of the revised NTGOP-001 Appendix VI to the Task Group prior to publishing. (DUE DATE: October 31, 2008)
6.0 AUDITOR TRAINING PLAN
The Task Group discussed the best practices/lessons learned from the other task groups. Most task groups are working on items to address auditor consistency. The NDT Task Group shared successes with using seasoned auditors to conduct the training and having suppliers participate in training sessions (and scenarios). It was suggested that the AAQG Presentation from auditors on their audit process may be valuable. It was discussed that the more systems training the Nadcap auditors can receive, the more effective they will be in assessing the Nadcap special processes.
ACTION ITEM (#75): Mike Gallagher to obtain the AAQG auditor training information and distribute to the Task Group Members (DUE DATE: November 15, 2008)
THURSDAY, OCTOBER 9, 2008, / AFTERNOON SESSION - OPEN
7.0 AC7004 REVISION PLAN
Mike Gallagher provided an update on the AS9003 audit document. Sponsorship and support of this document are still being discussed within the IAQG. Through the formation of a sub-group, this document will be rewritten to correlate to the AS9100 (2008 Revision). The number of the document (AS9003) will ultimately be changed. Mike also presented that the AS9100 ballot comments are being reviewed and resolved and scheduled release of this document can be delayed (also due to ISO delayed release).
Based upon the proposed timelines of release of the above documents (and the potential for additional delays in the process), the task group decided to target revision to AC7004 by end of 2009, however the formal timeline is not going to be established until publication of the AS9003.
8.0 AUDITOR CONSISTENCY
Due to the Mark Covert not being able to attend the meeting, the detailed analysis of the auditor consistency data was not presented. PRI Staff did discuss with the Task Group members that an analysis had been completed within PRI of the auditor feedback received from both the Suppliers and the Staff Engineers. In both sets of data, the trends were favorable. The Task Group agreed that the actions taken for auditor consistency should be evaluated for end result benefits.
ACTION ITEM (#76): John Barrett will forward the summary of the auditor evaluation data to the User Members for review (DUE DATE: October 31, 2008)
ACTION ITEM (#77): Mark Covert will provide auditor consistency analysis to the Task Group for review (DUE DATE: October 31, 2008)
ACTION ITEM (#78): John Barrett will add the Auditor Consistency Review to the February 2009 Meeting Agenda (DUE DATE: November 15, 2008)
ACTION ITEM (#79): John Barrett to draft and circulate a staff engineer communication on clarification of systemic issues is to be forwarded to AQS Task Group for Registrar Notification. (DUE DATE: October 31, 2008)
9.0 QMS INTEGRATION
David Day presented information that was presented to the AQS Liaisons during the September 22nd WebEx. This identifies the status of the AC7004 comparison to requirements in the commodity checklists. David Day updated the attached file to now include input on all task groups.
ACTION ITEM (#80): All Liaisons and Task Group Members are to a) proof the data b) validate the analysis c) review of balanced coverage and d) identification of questions which check for existence of a quality system vs. conformity to the quality system. Provide input of changes to David Day prior to the next meeting. (DUE DATE: February 18, 2009)
10.0 LIAISON REPORT
See above discussion in 9.0 QMS Integration.
11.0 NEW BUSINESS
11.1 AQS Participation Metrics
This topic was tabled. Attached is a log that is maintained by PRI Staff and will be monitored for each meeting for decisions on continued membership. Corrections should be sent to John Barrett.
11.2 AQS Cert Length Analysis
John Barrett presented the summary of the certification length data analysis for AQS accreditations. Removing the failed audit data, the average length of certification is 2.2 years.
11.3 Nonsustaining Correction Action Rule Discussion
Feedback of consistency for the issuance of corrective action nonconformances was reviewed during the liaison meeting on September 22, 2008. Four Task Groups (HT, NMSE, COMP, and NDT) provided information for their method of handling. NDT and Composites are compliant with the General Auditor Handbook for issuance of NCRs. The “2 for 3” rule, doesn’t agree with the handbook.
ACTION ITEM (#81): John Barrett to provide communication to all Staff Engineers and Task Group Chairs regarding what the requirements are in the General Auditor Handbook. (DUE DATE: October 31, 2008)
11.4 Registrar Disqualification Process
This discussion was completed in 8.0 (See action item).
11.5 AQS/Commodity Audit Preparation
John Barrett presented proposed wording (with modifications made by David Day) for incorporation into the Preparation Instructions given to Suppliers.
ACTION ITEM (#82): John Barrett to make changes required for Prep Instructions (t-frm-02) and route throughout PRI for revision (DUE DATE: November 15, 2008)
11.6 Auditor Consistency- Review the PRI/Supplier Feedback Analysis
This discussion was completed in agenda item 8.0.
11.7 New Membership Form Processing
This discussion was completed in agenda item 1.4.
11.8 Close of Meeting No Later Than 4:45 pm
The meeting was on-schedule to adjourn accordingly.
11.9 Audit Report Review Delegation
This discussion was completed in agenda item 4.0.
11.10 Need for SE Training in AS9100
This topic is being discussed in other task groups (Composites and Heat Treat). The task group decided no further action is needed. The AQS looks specifically at quality system experience in determining delegation time-frame.
11.11 Planning & Ops: FTP & Chat Room for Auditors Exchange with TG/SE’s
John Barrett provided an update to the Task Group that during the Planning & Operations Meeting, PRI has committed to making File Transfer Protocol (FTP) capability available and is evaluating chat rooms. The AQS Task Group has expressed an interest in these capabilities.
11.12 Liaison Meeting
The next Liaison Meeting is scheduled for October 20, 2008. Prior to the February meeting, AQS will be conducting a WebEx for audit report review (most likely Mid-January 2009). This will be for AQS User Members only.
ACTION ITEM (#83): John Barrett to will schedule a WebEx meeting for User members in Mid-January (DUE DATE: December 15, 2008)
ADJOURNMENT – (October 9) Meeting was adjourned at 4:45 p.m.
Minutes Prepared by: Heather L. Meyer ()
Updated RAIL:
***** For PRI Staff use only: ******Are procedural/form changes required based on changes/actions approved during this meeting? (select one)
YES* NO
*If yes, the following information is required:
Documents requiring revision: / Who is responsible: / Due date:
NTGOP-001 Appendix VI / J Barrett / 10-31-08
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