Receiving and processing Section 504 Referrals
The building administrator that was identified on the referral form will receive an email advising them that there is a Section 504 referral awaiting their approval, signature and team assignment. Until the building administrator approves the referral (and locks it for submission), subsequent forms will not be available. Here are the tasks that must be accomplished
- Staff members must be assigned to the evaluation team, including a Building 504 coordinator (principal or assistant principal)
- The Parent Notice and Referral must be printed and sent to the parent and the date the notice will be sent must be entered on the Referral form.
- The Referral form must be “Locked for submission”
Locating the Section 504 Program
The Section 504 program can be found in Infinite Campus. After selecting your student, look for the tab labeled “Section 504”
When you move to that tab, you will be prompted to log in:
Receiving the Referral and Locking for Submission
When the administrator enters the referral for the identified student the date of receipt of the referral is automatically generated as the current date. The administrator would then enter the anticipated date that the referral notice will be sent to the parent, assign building staff to the Section 504 team, lock the form for submission and save the changes.
Entering team members
To enter a district employee, merely type the first three letters of the last name. A list of possibilities will open (as it has in this example). Click on the staff member you wish to select. If you need the list to minimize the possibilities, just continue typing the last name or scroll down.
NOTE: The Building 504 Coordinator role can only be filled by a building level administrator (principal or assistant principal). Any other entry will not be saved.
After each entry of an individual, you must remember to save the entry. Failure to do so will invalidate other entries. For example, in the scenario below, I made two entries, but I did not click on the “Save” button after the first entry. If I click on the “Save” button for either entry, only that entry will be saved and the other will disappear.
The phone number can be entered for each member, but is only required for the Building 504 Coordinator. (This is because that phone number prints on other forms to provide parents with contact information.). If you fail to enter the phone number for the Building 504 Coordinator, you will receive a prompt to do so.
If you need to enter a non- district employee (including the parent or student), you merely type the member’s name.
When you click on the “Add”: button a new blank “role” field will also be added. Click anywhere in that box and type the role of the non-district member, then click on the “Save” button that appears.
You would follow the same procedures to add parents and students as well.
Notice you also have the ability to delete any members listed.
Page 1 of 4 Rev. 01/2012 Madison Metropolitan School District - Educational Services
Created by Terri Regner Cannot be reproduced without the permission of MMSD, Director of Educational Services