The Glendale Trust
SC 327627 Charity SCO 38741
MINUTES OF DIRECTORS MEETING
6pm, Thursday 16February 2017
Glendale Community Hall
PRESENT: Dominic Houlder (DH), Karen Redfern (KR), Sandra Powell (SP), John Cross (JC)
Also present: LDO Elizabeth Macleod (EM), Clare Gray (CG), Maggie MacPhee (MM)
1. / ApologiesCatriona Canning
2. / Adoption of Minutes
Minutes adopted 5 January 2017, JC proposed, SP seconded.
3. / Matters arising from the Minutes
5. KR confirmed that the Trust’s accounts went to the accountant on the 11 January and that they have assured her that the draft accounts will be ready for the 13 March in time for the Trust’s AGM.
8. DH confirmed that the Directors had met for an ad hoc meeting to discuss the immediate priorities for the Trust. It had been agreed at the previous meeting 5.1.17 that the focus should be on projects that generated unrestricted funds for the lowest risk, funding and management input. Some decisions have now been reached and these will be covered under the LDO Report item 5.
8. SP has requested a new password for Companies House to enable us to update the Directors registered. KR confirmed that this had now arrived. / KR/SP
4. / Treasurer’s Report
Bank balance on 30.1.17 £22,856.76.
Standing orders have been amended for both EM and CC salary payments. Also the Trust’s address has been updated to Glendale Hall with the bank.
There are currently two invoices outstanding, with regard to the Affordable Housing Open Day, which can be reclaimed from allocated funds and hall rental costs.
DH requested and KR agreed to provide cash flow forecasts and analysis on the Trust’s running costs and fundings for each of the projects. KR will begin this from the end of the last financial year based on the final accounts. / KR
5. / LDO Report
MEANISH PIER/FISH FARM WORKING GROUP
It was agreed that funding should now be sought from HIE to engage legal consultation to prepare a Heads of Terms Agreement.
KR has agreed to be the representative Trust Director at this working group.
DUN COLBOST BROCH
It was agreed that the Dun ColbostBroch project should be run independently and have its own working group. MM has agreed to be the project lead with support from the JC as a Trust Director.
AFFORDABLE HOUSING
It was agreed to continue with the affordable housing consultation with the community.
BORRODALE: SCHOOL, HOUSE, HERITAGE CENTRE
It was agreed to put these projects on hold until there is further support for the Trust with more Directors and also support and engagement from the community to enable these projects to proceed.
PUBLIC RELATIONS
EM to follow up with the Newsletter and updating the website.
FUNDRAISING
EM to find out the availability of halls in Portree suitable for holding a Celidh, to look at costings of hiring a band, providing food, and also coach transport from Glendale.
EM to liaise with the Community Council with plans for this year’s Homecoming.
EM to investigate ways of using the Farmer’s Market celebration fund to generate income for the Trust. / EM
EM
EM
EM
6. / IT Report
The IT report is attached to these minutes. The hall wifi was not working so it could not be accessed at the meeting.
7. / Any Other Business
FARMERS MARKET
It was agreed to hand over ownership and responsibility of the stalls to the Farmers Market stall holders. DH to let them know.
BORRODALE BUNKHOUSE AND BAR PROPOSAL
A proposal had recently been received from Elgar Finlay to establish a Borrodale Bunkhouse and Bar working group. It was agreed that he would be asked to come along to the hall on Tuesday at 2pm to present the proposal to the Borrodale Working Group and the Trust Directors.
AGM
The Trust’s AGM will be held at 3pm on Saturday 8 April 2017. / DH
JC
8. / Date of Next Meeting
Next meeting is at 7pm on Tuesday 4 April 2017.