/ COOPERATIVE PURCHASING PROGRAM
Houston-Galveston Area Council of Governments
3555 Timmons, Suite 120, Houston, TX 77027
Phone: 800-926-0234 Fax: 713-993-4548

Conference Invitation: / Pre-Bid / Pre-Proposal
Procurement No: SE05-12 / Issue Date: October 4, 2011
Category: Surveillance and Access Control Equipment & Security Fencing

PURPOSE OF THE CONFERENCE

Prior to soliciting offerings for the supply of products and/or services described herein, the Houston-Galveston Area Council of Governments (HGAC) will conduct a Conference for interested parties. At the Conference, HGAC staff will solicit comments related to the requirements and specifications contained in this DRAFT document. Participants should be prepared to offer constructive suggestions regarding content and/or format. Information and comments received at the Conference will be considered by HGAC staff when preparing the Invitation To Submit Competitive Responses. The objective is a clearly written and competitive specification.

Please closely study the contents of this document before attending the Conference. Proceedings will move swiftly and there will be no time for an effective review while it is underway. Prior review is important even if you are a previous supplier participant because significant changes may have been made since the last specification for this Product/Service was issued.

Participants should contact HGAC a day or two ahead of the scheduled Conference date to confirm that the published date and time is still in effect.

More than 5,400 local governments, districts, state agencies and authorities participating in the HGAC Cooperative Purchasing Program purchase products and services thru H-GAC contracts.

TENTATIVE PROCUREMENT SCHEDULE AND DETAILS

Draft Specification / Invitation: / Tuesday October 4, 2011
Pre-Bid/Proposal Conference: / Tuesday November 9, 2011 @ 9:00 am CT; Conference Room B
Final Specification / Invitation: / Thursday December 8, 2011
Responses Due: / Thursday January 5, 2012 @ 1:00 pm CT; HGACBuy Clock
Public Response Opening: / Thursday January 5, 2012 @ 2:00 pm CT; Conference Room B
Recommendations To Board: / Tuesday March 20, 2012
Contract Start Date & Term: / May 1, 2012 thru April 30, 2015
The documents comprising this Invitation are available via (appropriate box(es) checked):
- E-mail - Web Download @
For questions regarding this Invitation, please contact:
Name: Dave Northrup Phone: 832.681.2515 E-mail:

CONTENTS OF THIS INVITATION

Section A - General Terms & Conditions

Section B - Product/Service Specific Requirements (Draft)

Section C - HGACFORMS(Draft)

Section D - Pro-Forma (Sample) Contract

Notice To Manufacturers

HGAC is conducting this procurement with the objective of establishing one or more blanket type contracts for use by our Members. Because our Members are located not only in Texas, but throughout the country, we strongly urge you to participate in the process at the manufacturer’s level. If you do not sell direct, your dealer network may still service customers while you handle the administrative functions of providing quotes, accepting purchase orders, and collecting payments. If this is not feasible, we will work with you to subsequently assign your contract to your dealers as necessary to service customers.

Whatever approach you choose to take, there is considerable potential sales value because the HGAC Cooperative Purchasing Program is being used not only in the State of Texas, but NATIONWIDE. This means that HGAC contractors will have a special advantage available to them in promoting sales to government agencies throughout the country… the ability to sell products without the need for the buyer to duplicate the competitive bidding process and expend all the associated staff time and taxpayer dollars. We believe an HGAC contract would enhance your competitive position in the government marketplace, and are eager to work with you to promote the best interests of our participating local governments and qualifying non-profit organizations.

We look forward to your participation in our process. Please contact the HGAC staff member listed on the cover of this Invitation for additional information.