Attention Invoice Vendor:

Effective immediately, please begin to submit invoices to the following options below for processing.

Please submit invoices one attachment at a time for a faster turnaround. If you would prefer to submit multiple invoices in an e-mail, we encourage you to utilize the barcode document separator sheet to help our processing team prep the batches accurately. This is especially useful for a batch of invoices with back up documents/pages.

Submission options:

Email:

Fax: 952-516-5955

Mail: Concur Invoice Capture C/O *Loyola Marymount University*

10700 Prairie Lakes Drive

Eden Prairie, MN 55344

  • Email (recommended): You will receive an email confirmation when the invoice has been received. Email submission has the fastest turnaround time. The subject line should contain theInvoice Number and or Vendor Name.

Specifications on electronic Invoice documents:

  • We support most common file types, examples include: .tif/.tiff; .jpeg/.jpg; .png; .pdf (with XFA; with embedded fonts); .doc/.docx; .xls/.xlsx; .eml (file saved using MS Outlook); winmail.dat; .csv
  • One Invoice per Attachment
  • One Attachment per e-mail
  • Legible images with high contrast
  • Non-US currency should have currency code printed on invoice
  • File must not exceed 10 MB
  • Security Method: No Security
  • No Zip files
  • No inline images or links to offline invoices
  • Faxing Invoices: Due to image quality concerns, only original invoices should be faxed. These should be black text with no highlighted fields. Multipart forms, carbon copies and handwritten invoices should be avoided. Faxed invoices must clearly indicate which company the invoice is being billed to. We recommend to print the e-mail address provided above on the invoice/cover page as reference.
  • Mailing Invoices: This is the slowest option due to third-party mail carrier involvement. Staples, paper clips and other binders should be avoided. It must also clearly indicate which company the invoice is being billed to. You may print the e-mail address provided above on the invoice or cover page as reference.

What NOT to send:

  • Statements (optional)
  • Past Dues (optional)
  • Examples of File types that are not supported: Compressed & Media files
  • Duplicate Invoices
  • Work or Purchase orders (unless relating to an invoice submitted at the same time)
  • Estimates (unless relating to an invoice submitted at the same time)
  • Invoices with recycled invoice numbers – please use an original invoice number
  • Communication – Must be sent directly to the client