Commission Meeting 5 August 6, 2014
MINUTES
BOX ELDER COUNTY COMMISSION
AUGUST 6, 2014
The Board of County Commissioners of Box Elder County, Utah met in an Administrative/Operational Session at the County Courthouse, 01 South Main Street in Brigham City, Utah at 4:30 p.m. on August 6, 2014. The following members were present:
Stan Summers Commissioner
Jeff Scott Commissioner
Diane Fuhriman Deputy Clerk
EXCUSED: Ryan Tingey Chairman
Marla R. Young Clerk
The following items were discussed:
1. Agenda Review/Supporting Documents
2. Commissioners’ Correspondence
3. Staff Reports – Agenda Related
4. Correspondence
The Administrative/Operational Session adjourned at 4:50 p.m.
The regular session was called to order by Commissioner Summers at 5:00 p.m. with the following members present, constituting a quorum:
Stan Summers Commissioner
Jeff Scott Commissioner
Diane Fuhriman Deputy Clerk
EXCUSED: Ryan Tingey Chairman
Marla R. Young Clerk
The prayer was offered by Commissioner Scott.
The Pledge of Allegiance was led by Attorney Stephen Hadfield.
APPROVAL OF MINUTES
THE MINUTES OF THE REGULAR MEETING OF JULY 16, 2014 WERE APPROVED AS WRITTEN ON A MOTION BY COMMISSIONER SCOTT, SECONDED BY COMMISSIONER SUMMERS AND UNANIMOUSLY CARRIED.
AGENDA: ATTACHMENT NO. 1
ADMINISTRATIVE REVIEW/REPORTS/FUTURE AGENDA ITEMS – COMMISSION
August Commission Meeting Change – Commissioner Summers
Commissioner Summers informed those in attendance the next commission meeting will be August 27, 2014 due to the county fair being held the week prior.
PUBLIC COMMENT PERIOD
DeAnna Hardy of Brigham City said the fees for copies from the county are too expensive. She thinks employee wages should cover the time and cost for a copy. Ms. Hardy said she feels the personnel director position should have been advertised in the paper. Not everyone has internet access and it would have let the public at large know of the position being available. Ms. Hardy read statistics from the primary election and expressed her concern that voting-by-mail is not as productive as people once thought.
PUBLIC HEARING/PROCTER & GAMBLE INDUSTRIAL PROTECTION AREA – COMMISSIONERS
(See Attachment No. 2 – Attendance List.)
Commissioner Summers opened the public hearing at 5:20 p.m.
Deputy Clerk Diane Fuhriman explained Procter & Gamble has filed a proposal to create an industrial protection area with their land. She said an IPA protects the landowner against zoning changes and frivolous lawsuits. It also serves as notice to prospective buyers they would be purchasing property next to an industrial area. Ms. Fuhriman said the proposal has been sent to the Planning Commission and the IPA Board for review; both boards recommend approval.
Commissioner Summers asked for comments from those in attendance. There were no comments.
MOTION: Commissioner Scott made a motion to close the public hearing. The motion was seconded by Chairman Summers and the hearing was closed.
RESOLUTION #14-09/APPROVAL TO CREATE AN IPA – DIANE FUHRIMAN
MOTION: Commissioner Scott made a motion to approve Resolution #14-09 to create an industrial protection area. The motion was seconded by Commissioner Summers and unanimously carried.
APPOINT SECRETARY TO SPECIAL SERVICE DISTRICT #2 – DIANE FUHRIMAN
Deputy Clerk Diane Fuhriman informed the commission Special Service District #2, Park Valley needs a new secretary and would like the commission to appoint Sharon Spackman. She will be replacing April Larsen whose term expires December 31, 2015.
MOTION: Commission Scott made a motion to appoint Sharon Spackman as secretary to Special Service District #2, Park Valley for a term to expire December 31, 2015. The motion was seconded by Commissioner Summers and unanimously carried.
FAIRBANKS SUBDIVISION – SCOTT LYONS
This item was cancelled.
THE FARMS SUBDIVISION – SCOTT LYONS
County Planner Scott Lyons said the subdivision is in the South Willard area. The applicants are asking to amend the subdivision by combining two half-acre lots into one lot. The plan has been reviewed by the planning commission, county engineer, surveyor, fire marshal, and road department; all departments recommend approval.
MOTION: Commissioner Scott made a motion to approve The Farms Subdivision. The motion was seconded by Commissioner Summers and unanimously carried.
KIMBER SUBDIVISION – SCOTT LYONS
County Planner Scott Lyons stated the Kimber Subdivision is in the Grouse Creek area and the applicants are requesting to divide one lot into three. The plat has been through all necessary department reviews.
MOTION: Commissioner Scott made a motion to approve the Kimber Subdivision. The motion was seconded by Commissioner Summers and unanimously carried.
CONSULTANT SERVICES CONTRACT #14-20 – JENICA BAGGS
Human Resource Manager Jenica Baggs presented a contract with Diane Chantry for the purpose of evaluating positions within the county for grade consistency. Ms. Baggs said a market study would also be performed to compare the county positions with current market rates, and she would provide the commission with a summary of her findings.
Commissioner Scott thinks it is a good idea to have an independent third party do the review.
MOTION: Commissioner Scott made a motion to approve the Consultant Services Contract #14-20. The motion was seconded by Commissioner Summers and unanimously carried.
WARRANT REGISTER – COMMISSIONERS
The Warrant Register was signed and the following claims were approved for payment: Claims 93251 through 93324 in the amount of $651,610.67. Claims 93325 through 93377 in the amount of $224,460.24. Claims 93379 through 93453 in the amount of $342,907.57.
PERSONNEL ACTIONS – COMMISSIONERS
FIRE DEPT: Tiffine Ringstad, reassignment of duties, effective 08/04/2014
HUMAN RES: Jenica Baggs, reassignment/transfer, effective 07/28/2014
ROAD DEPT: Clark Weidman, temporary assignment, effective 07/14/2014
SHERIFF’S DEPT: Eysten Weight, compensation change, effective 05/20/2014
SHERIFF’S DEPT: Joshua Brock, compensation change, effective 07/14/2014
SHERIFF’S DEPT: Jackie Potter, compensation change, effective 07/13/2014
SHERIFF’S DEPT: Brad Whitley, compensation change, effective 06/06/2014
WEED DEPT: Kami Marble, separation, effective 06/26/2014
CLOSED SESSION
Strategy session to discuss pending or reasonably imminent litigation
MOTION: At 5:25 p.m. a motion was made by Commissioner Scott to move into a closed session to discuss pending or reasonably imminent litigation. The motion was seconded by Commissioner Summers and unanimously carried.
MOTION: At 5:55 p.m. a motion was made by Commissioner Scott to reconvene into regular commission meeting. Commissioner Summers seconded the motion. The motion carried unanimously and regular commission meeting was reconvened.
ADJOURNMENT
A motion was made by Commissioner Scott to adjourn. Commissioner Summers seconded the motion, and the meeting adjourned at 5:56 p.m.
ADOPTED AND APPROVED in regular session this 27th day of August 2014.
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Stan Summers, Commissioner
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Jeff Scott, Commissioner
ATTEST:
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Marla R. Young, Clerk