Pegasus Playscheme AGM 2015
The Duke of York - Dover
Tuesday 24thNovember
Present:
Sue Clark, Val McLester, Kim Bladon, Sarah Slingsby, Jamie Clark, Jordan McLester, Ange Renders, Matt Buddle, Joanne Edwards, Millie Perry-Cockings, Debbie Cockings, Dawn & Harry Frater, Sara Pennington and Kerry Slade.
Apologies for Absence:
Andy Roberts, Gloria Cattell, Sharon Speed, Calum Speed. Anna Govan.
Note: Dover was in gridlock tonight as operation stack is in place once again.
This undoubtedly stopped many from attending.
Meeting opened: 7:05pm
Chair’s welcome:
Thank you all for coming tonight and showing your support; it is very much appreciated by the committee to see you all here.
Matters arising from previous AGM:
Costs were discussed at last years’ AGM, and a funder (Comic relief) noted we aimed to raise our costs year upon year to fall inline with other providers to £30 in 2016 rising to £35 a day by 2017. We do need to discuss this.
After lots of discussion a Decision was made to keep it at £25 and in 2017 it will rise to £30. All parents present agreed it should rise. Note, Andy Roberts prior to the meeting was in agreement for raising cost in 2016 to £30 and has offered to pay in full in January to secure Thomas a place. “Thank you Mr Roberts for your support”.
Evaluation of 2015 Playscheme:
A copy of Our Evaluation Is available tonight and was also published to our website immediately after the scheme. It can also be sent via email if requested.
2015 again was a huge success; the children said it was the best yet (but they do say that every year), so we must be doing something right. We were runners up in the Heart of the Community, which was a real coo. We were up against all of the Big local charities. Thank you for your votes.
We strive to do our Best, and are Proud of the name of Pegasus.
The volunteers were great again this year, I know they greatly value the scheme and wish it ran for 6 weeks…but sadly NO chance.
The staff were excellent and looked after all of the Groups with extreme professionalism. Our Thanks go out to all of the volunteers and staff. As you must realise Pegasus does not just mean three weeks of work. Only today I have had two full reference requests for Pegasus staff to join local special schools.
We pride ourselves on being able to train the staff, and are forever grateful to Anna as staff coordinator.
The desk was once again a hub of activity, having a scheme manager is certainly an advantage and thanks to Anna for a tremendous 2 weeks and Jo who took on Week 1… Will she be back I wonder?
The children were all happy in their groups; activities went like clockwork so thank you to Kim for her juggling all of the balls in her domain. Any new activity suggestions will always be looked into.
We did have a number of new children this year, new parents were taken aback at the care we provide and we have lots of emailed thank you’s………….
The YF is still buzzing after their Limo Experience to the Ball and we are very grateful to Ang for her 5-year input. Without Pegasus there is no YF, and withoutKim and Ang there is No YF. So as parent gratitude from me in abundance.
Photos of YF Limo now passed on apologies from Calum, he forgot he had not passed them over to Facebook and they are beautiful. We do love our YF
The Ball was wonderful and a great end to the scheme. Dover Town Hall is already booked for our themed “Pearl Prom”. Should we put an advert out there for past committee to join us?
Sarah did a wonderful job with our photo frames this year, and as we paid a little bit more for the frames this year, next year we hope to be able to provide children with just a new Page for their individual frame. This will save on costs and also space at Home. Which I know only to well is difficult to find for 20 albums…but all are great memories of the times spent at Pegasus.
Our young committee, Lola, Ryan, Finley, Jack, Alice, were all in attendance where possible and even a visit from Maddie, Jennah, and Aidan, and wee Anastasia and Charlie Boy this year made it a special event. It is always good to have the young ones around keeping us on our toes.
30 years of memories out there in the community is certainly something to celebrate. We are forever grateful to all Funders, fundraisers, committee, staff, volunteers and children for without any of these amazing people we would not be here tonight.
Kim suggested inviting anyone with any involvement over the past 30yrs to the Prom, Tickets only, and Payment to be made if they want to come, as it can be a fundraiser event. Everyone liked this idea.
2016 is our Pearly anniversary. Some of us here tonight may have been around at the beginning. ? NO NOT ME, I’m not old enough!
It was decided that honour went to Sarah X Bless
If anyone has any suggestions for celebrating 30 years please get in touch, We wont discuss it tonight as it can take to long, but we are open for suggestions.
Kim has managed to get us a real Pearly Queen, complete with London Cab, to come on Day 1. Lets the plans begin.
Astor is booked it works well so why change it.
Buses are provisionally booked, Once again Regent. They like us and we like them.
Our traditional Scheme works so why change it. Many funders want innovative and new, so its difficult for us as ‘what we Do” works but we do bring new ideas when possible to enhance “What we Do”. I.e. the YF has been a huge success to enable transition for our young adults. It brings lots of positive outcomes. Over the coming months we will be incorporating more social skills to the YF nights out. The Christmas Meal is booked and a special treat which Kim has arranged in the New Year. Keep the 6th January free YF.
Kim has secured Free tickets for the Marlowe for the YF With coach space. Ian Hulks is working on getting the mini bus from Dover College and has offered to drive, if not we will need to put a request out in the paper for a mini bus or pay.
The YF will receive a Xmas card with flyer informing them at their Xmas party next Wednesday.
Happy New Year YF
After the scheme I wrote a thank you to the editor Of the Kent Newspapers, and asked if anyone would like to have a go at a new logo encompassing what we do with 30 years of serving the community. We only had one design back, which is quite lovely, a Pearl with our logo inside.
It was perfect timing as last week we were chosen as KM charity of the year. So we now have our Brilliant Charity of the Year Logo with our Lovely Pearl.
This is an incredible achievement for us to be recognised as a top charity supporting the community. This win comes with no financial reward but lots of publicity and lots of organized sponsored events. If any one wants to take part in any of these events please get n touch. Kim is the press officer and her new email is we are very Proud of Pegasus and the good name it holds.
Kent Messenger have requested lots of people stories so if anyone wants to provide one, about Pegasus and how it supports you and your family etc please get in touch with Kim.
The 1st day/last day is an issue and feedback would be welcomed.
We all enjoy Day one;maybe just something so small as children bringing a packed lunch would help to alleviate pressure on Staff and committee next year.
Everyone discussed this and it was suggested by Matt Buddle we have a Bbq?So get those tongs out Anna. Jo suggested using a Burger Van and will look into this.
I personally don’t think children could come in and go out on Day 1 with new volunteers and staff. I like the first day ……………
The last day is hectic to say the least packing up, party/ goodbyes /prom. Again it always somehow works. We are just exhausted. If we cancel the last day and still have the prom on Friday we would risk people not coming to the prom i.e. maybe going away on holiday Friday morning?
It was agreed to keep 1st and last day as they are. Suggestions to give volunteer their certificate whilst children present. This was a good idea and we will do this in 2016.
We are proud at the way Pegasus Money is well spent, and well looked after by Val, We know it is in safe hands and her expertise is greatly valued buy all of us. Thank you to Val for her excellent bookkeeping.
Treasurer’s Report:
Copies of the accounts were available for all present to look at/take a copy. These will also be published on our website.
Balances at 30th September 2015
Current a/c11.590.78
Savings 15.77
Lottery 133.69
Investment:20.500.00
Total:32.240.24
The decision to collect parent payments before the scheme worked really well again, this guaranteed funding and not paying while the scheme was running ensured minimal amount of money kept on the premises.
Fundraising is definitely getting harder; the ‘My Donate’ scheme is working really well and also ensures that we as a charity are able to claim the tax relief.
Lottery:
Lottery was drawn for the months of November and December 2015
November 44 J Chapman
December 7 A Govan
Fundraising and Donations:
What can I say, It’s the same every year, We now have to start looking again, Many funders have a two year rule of not applying again in that time frame whether successful or not successful. The pots of money out there are fiercely fought over. Our success lays in our excellent track record of continuity and passion.
Social Services have intimated no money next year…
One Funder last week mentioned the problem of expecting the same companies etc. to fund Pegasus each year, and to ensure that we do not rely on the same people. I have to say I never rely on any One funder. Ever. I completed over 70 applications last year and the three that I have done already for 2016 have been no joy. So keep on keeping on.
The btmydonatepage page is great for individuals’ collection of sponsor money and gift aid has brought us £6,125 this year alone. We are thankful to all who took part in events this year, via the btmydonatepage. This is a fantastic amount.
Thegivingmachine whilst not bringing in vast amounts can be successful financially if more use it.
Please try and share events our Facebook page etc., as awareness is the key.
We have I believe a Boxing Day dip in the offing? Our grateful thank to Kerry Slade Once again Brave young thing. You can sponsor her at btmydonatepage once I have built a page. We Certainly have one story for the paper. Next week.
Parent Comments.
Parent’s present love Pegasus and we know those that don’t come love it because they entrust us with their pride and joy. Understandably, not everyone can get out in the evenings.
Be advised that all contact can be made via a designated Pegasus phone number. 07789696358
New Email: to ensure longevity of the scheme, we will do our best to move over to this email address taking the pressure of Sue & Kim’s personal email address
Our website:
Facebook:
Post: “Olive Ridge” Collingwood rd St Margarets at Cliffe CT15 6EX or |”Ambleside”
It is up to parents to make the 1st move we do not automatically send out application forms. This has been the case for a number of years now.
Election of Honorary Members:
At this stage in the meeting all current committee officers and members resigned. And positions were re-instated as follows:
Re-election took place as follows:
Chairperson: Sue Clark
(Nominated byK Slade, seconded by Pennington)
Vice Chair:Slingsby
(Nominated by S. Clark, seconded by M Buddle.)
Treasurer:Valerie Mclester
(Nominated by Bladon, seconded by S Slingsby.)
Secretary:Anna Govan
(Nominated by S.Clark, seconded by V.McLester)
The following people also agreed to stay on in the identified roles:
Project co-ordinator: Kim Bladon
(Children/Volunteers/Activities/Venue/Buses etc
Fundraiser: Sue Clark,
Staff coordinator: Anna Govan
Committee: Angela Renders, Sarah Slingsby, Joanne Edwards,
Matt Buddle.
Welcome to two new committee members, Jo and Matt-always nice to have fresh ideas.
Friends of Pegasus: Gloria Cattell, Mr and Mrs Gliddon
Advisor/Referee:Andy Roberts
Youth Forum Chair:Angela Renders
(Nominated by J Clark, seconded by J McLester)
Youth Forum Vice Chair)
The aim will be for the Youth Forum to be self-funding with an annual membership subscription of £60 payable per year.
Appointment of Auditors:
Mr M J Bell, MJB and Co, Accountancy Services, 45 Balfour Road, Walmer, Deal, Kent, CT14 7HY
A.O.B:
Thank you for your continued support. It was a very positive meeting; the parents who did attend had lots of input.
Meeting closed:
8pm