Letter to County Clerks

Form 13.1

Letter to County Clerks

(print on SWCD letterhead)

Dear County Clerk:

The ______Soil and Water Conservation District (SWCD) will be conducting a district wide election of supervisors on Tuesday May _, 20__ as required by the Soil and Water Conservation District Act (73-20-38 NMSA 1978) stating that “successors to supervisors whose terms end in a calendar year shall be elected on the first Tuesday in May of that year”. The New Mexico Administrative Code (NMAC 21.9.2.8 2010) states the elections shall be held in odd-numbered years.

The Act states that the Soil and Water Conservation Commission (SWCC) has authority to promulgate rules for the conduct of SWCD elections and referenda (73-20-31 NMSA 1978). The NMAC 21.9.2.9 states that supervisors shall “notify the county clerks of all counties located within the district boundaries of the election by January 1, preceding the election.” SWCD supervisors are directed in NMSA 73-20-41 to “call upon the county clerk…for advice and assistance with conduct of election and referenda.” The Act also states in NMSA 73-20-48 “County Clerks…shall provide advice and assistance with conduct of election and referenda.” We would appreciate your assistance in providing a voter registration list for us by April _, 20__.

In the event that no more than one candidate has filed a declaration of candidacy of each position to be filled, and if there are no other questions on the ballot, the canvassing board shall cancel the election as provided by the rules (NMAC 21.9.2.9). In the event this should occur we will notify your office of the election cancellation on March __, 20__, following the deadline for declaration of candidacy for write in candidates.

Enclosed are the following: district boundary description, district boundary map, election timeline, and election rules.

If you have any questions you may contact us at (phone #).

Thank you,

Chairman

Form 13.2

______Soil and Water Conservation District

Oath of Office

I, ______, do solemnly swear (or affirm) that I will support the Constitution of the United States and the Constitution of the State of New Mexico, and that I will faithfully discharge the duties of the office of Election Superintendent for the ______Soil and Water Conservation District.

______

Signature (date)

______

(Mailing address)

______

(Telephone number)

______

(witness signature) (date)

______

(witness signature) (date)

Form 13.3a (positions 1, 2 & 5)

FIRST NOTICE of ELECTION

Notice of Supervisor Election for the ______Soil and Water Conservation District

(73-20-38 NMSA 1978).

To all registered voters situated within the ______Soil and Water Conservation District, counties of ______and ______, State of New Mexico.

Notice is hereby given that on the 1st Tuesday of May, 20__, between the hours of ____ a.m. and ______p.m. polls will be open to elect three supervisors of the ______Soil and Water Conservation District, in accordance with the New Mexico Soil and Water Conservation District Act.

Polling locations will be:

(List polling locations and include name of building and street address)

The positions to be filled are position # 1 currently being filled by ______, position #2 currently being filled by ______, and position # 5 currently being filled by ______. Positions 1 and 2 may only be filled by resident owners of land within the district. Position 5 must be filled by a resident of the district.

Declarations of candidacy may be obtained beginning ______, 20___ until ______, 20 __ at __(address of location)______, weekdays between the hours of ______a.m. and ______p.m or online at the New Mexico Department of Agriculture website. Declarations of candidacy must be filed at ____(address)______on March __, 20__ between the hours of ____a.m. and ____p.m. Write in candidates must file declarations of candidacy on March __, 20__ at the above address between the hours of ____a.m. and ____p.m.

Eligible voters within the district shall obtain and cast their ballots at the polling place on the day of the election; OR

Eligible voters who will be absent on the day of the election may request an absentee ballot application by mail, by phone, and in person. Absentee ballot applications will only be available between April __ 20__ and April __, 20__ between the hours of ____a.m. and ____p.m. at:

_____(name of location)______C/O Referendum Superintendent, ______(address of location)______. To request an absentee ballot application by phone call (phone #) .

Completed absentee ballot applications must be received by April _____, 20___.

Absentee ballot packets will be sent out no later than April _____, 20__. (15 days prior to the election)

Completed absentee ballots must be received at the address above not later than _____ PM, May __, 20__.

Voters are asked to bring proof of residency to the polling location. This can be a voter registration card, utility bill, or other documentation of district residency.

If you have any questions regarding this election please call __ (name of contact person)__ at ____(phone #)____.

Form 13.3b (positions 3 & 4)

FIRST NOTICE of ELECTION

Notice of Supervisor Election for the ______Soil and Water Conservation District

(73-20-38 NMSA 1978).

To all registered voters situated within the ______Soil and Water Conservation District, counties of ______and ______, State of New Mexico.

Notice is hereby given that on the 1st Tuesday of May, 20__, between the hours of ____ a.m. and ______p.m. polls will be open to elect two supervisors of the ______Soil and Water Conservation District, in accordance with the New Mexico Soil and Water Conservation District Act.

Polling locations will be:

(List polling locations and include name of building and street address)

The positions to be filled are position # 3 currently being filled by ______, and position # 4 currently being filled by ______. Positions 3 and 4 may only be filled by resident owners of land within the district.

Declarations of candidacy may be obtained beginning ______, 20___ until ______,20__ at __(address of location)______, weekdays between the hours of ______a.m. and ______p.m or online at the New Mexico Department of Agriculture website. Declarations of candidacy must be filed at ___(address)_____ on March __, 20__ between the hours of ____a.m. and ____p.m. Write in candidates must file declarations of candidacy on March __, 20__ at the above address between the hours of ____a.m. and ____p.m.

Eligible voters within the district shall obtain and cast their ballots at the polling place on the day of the election; OR

Eligible voters who will be absent on the day of the election may request an absentee ballot application by mail, by phone, and in person. Absentee ballot applications will only be available between April __, 20__ and April __, 20__ between the hours of ____a.m. and ____p.m. at:

_____(name of location)______C/O Election Superintendent, ______(address of location)______. To request an absentee ballot application by phone, call (phone #) .

Completed absentee ballot applications must be received by April _____, 20___.

Absentee ballot packets will be sent out no later than April _____, 20__. (15 days prior to the election)

Completed absentee ballots must be received at the address above not later than _____ PM,

May __, 20__.

Voters are asked to bring proof of residency to the polling location. This can be a voter registration card, utility bill, or other documentation of district residency.

If you have any questions regarding this election please call __ (name of contact person)__ at ____(phone #)____.

Form 13.4a (positions 1, 2, & 5)

SECOND NOTICE of ELECTION

Notice of Supervisor Election for the ______Soil and Water Conservation District

(73-20-38 NMSA 1978).

To all registered voters situated within the ______Soil and Water Conservation District, counties of ______and ______, State of New Mexico.

Notice is hereby given that on the 1st Tuesday of May, 20__ between the hours of ____ a.m. and ______p.m. polls will be open to elect three supervisors of the ______Soil and Water Conservation District, in accordance with the New Mexico Soil and Water Conservation District Act.

Polling locations will be:

(list polling locations and include name of building and street address)

The positions to be filled are position # 1 currently being filled by ______, position # 2 currently being filled by______, and position # 5 currently being filled by ______. Positions 1 and 2 may only be filled by resident owners of land within the district. Position 5 must be filled by a resident of the district.

Eligible voters within the district shall obtain and cast their ballots at the polling place on the day of the election;

OR

Eligible voters who will be absent on the day of the referendum may request an absentee ballot application by mail, by phone, and in person. Absentee ballot applications will only be available between April __, 20__ and April __, 20__ between the hours of ____a.m. and ____p.m. at:

_____(name of location)______C/O Referendum Superintendent, ______(address of location)______. To request an absentee ballot application by phone call (phone #) .

Completed absentee ballot applications must be received by April _____, 20___.

Absentee ballot packets will be sent out no later than April _____, 20__. (15 days prior to the election)

Completed absentee ballots must be received at the address above not later than ____ p.m., May __, 20__.

Voters are asked to bring proof of residency to the polling location. This can be a voter registration card, utility bill, or other documentation of district residency.

If you have any questions regarding this election please call __(name of contact person)__ at ____(phone #)____.

Form 13.4b (positions 3 & 4)

SECOND NOTICE of ELECTION

Notice of Supervisor Election for the ______Soil and Water Conservation District

(73-20-38 NMSA 1978).

To all registered voters situated within the ______Soil and Water Conservation District, counties of ______and ______, State of New Mexico.

Notice is hereby given that on the 1st Tuesday of May, 20__ between the hours of ____ a.m. and ______p.m. polls will be open to elect two supervisors of the ______Soil and Water Conservation District, in accordance with the New Mexico Soil and Water Conservation District Act.

Polling locations will be:

(list polling locations and include name of building and street address)

The positions to be filled are position # 3 currently being filled by ______, and position # 4 currently being filled by ______. Positions 3 and 4 may only be filled by resident owners of land within the district.

Eligible voters within the district shall obtain and cast their ballots at the polling place on the day of the election; OR

Eligible voters who will be absent on the day of the referendum may request an absentee ballot application by mail, by phone, and in person. Absentee ballot applications will only be available between April __, 20__ and April __, 20__ between the hours of ____a.m. and ____p.m. at:

_____(name of location)______C/O Referendum Superintendent, ______(address of location)______. To request an absentee ballot application by phone call (phone #) .

Completed absentee ballot applications must be received by April _____, 20___.

Absentee ballot packets will be sent out no later than April _____, 20__. (15 days prior to the election)

Completed absentee ballots must be received at the address above not later than ____ p.m.

May __, 20__.

Voters are asked to bring proof of residency to the polling location. This can be a voter registration card, utility bill, or other documentation of district residency.

If you have any questions regarding this election please call __(name of contact person)__ at ____(phone #)____.

Form 13.5a (positions 1, 2 &5)

CERTIFICATION OF ELECTION RESULTS

______

Soil and Water Conservation District

I, the undersigned hereby certify the results of the election of supervisors held on May__, 20__, pursuant to 20.9.2 NMAC.

No. of absentee ballots tallied ______No. of ineligible absentee ballots ______

No. of regular ballots tallied ______

No. of challenge ballots tallied ______No. of ineligible challenge ballots ______

Total number of ballots tallied ______Number of polling locations ______

Position # 1

Name______No. of votes______

Mailing address______

Physical address ______

Telephone(s)______

Email______

Position # 2

Name______No. of votes______

Mailing address______

Physical address ______

Telephone(s)______

Email______

Position # 5

Name______No. of votes______

Mailing address______

Physical address ______

Telephone(s)______

Email______

Election Superintendent

(printed name, signature, and date)

The Canvassing board hereby certifies the results of the election of supervisors held on May__, 20__, and that all challenges presented as of this date have been resolved.

Date of this certification______

______

Printed name, canvassing board member Signature Date

______

Printed name, canvassing board member Signature Date

Note: This certification must be sent to the Soil and Water Conservation Commission in Las Cruces within 7 days of the completion of the canvass.

Form 13.5b (positions 3 4)

CERTIFICATION OF ELECTION RESULTS

______

Soil and Water Conservation District

I, the undersigned hereby certify the results of the election of supervisors held on May__, 20__, pursuant to 20.9.2 NMAC.

No. of absentee ballots tallied ______No. of ineligible absentee ballots ______

No. of regular ballots tallied ______

No. of challenge ballots tallied ______No. of ineligible challenge ballots ______

Total number of ballots tallied ______Number of polling locations ______

Position #3

Name______No. of votes______

Mailing address______

Physical address ______

Telephone(s)______

Email______

Position # 4

Name______No. of votes______

Mailing address______

Physical address ______

Telephone(s)______

Email______

Election Superintendent

(printed name, signature, and date)