Annual Medical Education Conference

ANNUAL MEDICAL EDUCATION CONFERENCE

AMEC PROGRAM SUMMARY
About the 2014 Annual Medical Education Conference (AMEC)
The Student National Medical Association celebrates the 50thAnniversary Annual Medical Education Conference (AMEC) April 16-20, 2014 in Washington, DC. Founded in 1964, at Howard and Meharry Medical Colleges, the SNMA is firmly committed to supporting current and future underrepresented minority medical students, addressing the needs of the underserved community, and to increasing the number of clinically excellent, culturally competent, and social conscious physicians.
The 50thAnniversary AMEC theme, “Fifty Years, One Mission: Diversifying the Face of Medicine”, serves as the programmatic pinnacle of the commitment SNMA to fulfilling this important mission thus far. The conference program aims to provide attendees with a greater appreciation of the history of the SNMA and the ways in which we can continue to fulfill this mission. With workshops focused on academic success, professional development, community empowerment, and research, attendees will be inspired and motivated to become pioneering physicians of tomorrow, translating what they have learned to impact health disparities and diversify the face of medicine. Upon leaving the conference, each attendee will receive a wealth of resources and knowledge that will secure the mission of SNMA, and inspire our nation’s future physicians of color to take SNMA into its next era!
Highlights of AMEC 2014 conference schedule include ceremonial events, as well as many special features:
§ 2014-2015 National Officer elections
§ 2014 House of Delegates sessions
§ 2014 SNMA Commencement and Pinning Ceremony
§ The Installation of the 2014-2015 National President
§ The Board of Director Banquet and Ball
§ Over 75 workshops and plenary sessions
o 4thYear and Beyond Track
o Pre-Medical Advisor Track
o Physician-Researcher Track
o Pre-Medical Forum Track
o Alumni/Physician Track
§ Over 145 Professional and Pre-Medical Exhibitors in our Exhibits hall
§ “The Urban Garden” Community Service Project
§ National Advocacy Forum and Training 2014
§ Annual Dr. Wilbert C. Jordan Research Forum and Community Service Poster Forum
Conference Overview
The conference begins on Wednesday, April 16, 2014, with the Conference Opening Ceremony taking place at our Community Service event, The Urban Garden. You don’t want to miss this opportunity to kick off the 50th AMEC while serving the DC community. Wednesday also begins our National Advocacy Forum (NAF) and Training. Come out and learn how to advocate for the issues and concerns most important to you! On Thursday, the NAF participants will travel to Capitol Hill to meet with lawmakers and to share our story. The AMEC workshops officially begin on Thursday morning at 9:00 AM and continue throughout each day until the closing banquet on Saturday night.Join us Sunday morning for Easter worship service and our final Board of Directors meeting of the conference.
The conference program is segmented into specialized workshop tracks to meet the needs of our diverse membership body as indicated below. This year special programming has been planned for our many alumni physicians and supporters. Plenary sessions and other presentations are of general interest and are therefore open to all.
§  Medical StudentEducational Workshop Track
§  Pre-medical StudentEducational Workshop Track
§  Physician-Researcher InitiativeEducational Workshop Track
§  Fourth-Year and BeyondEducational Workshop Track
§  Pre-Medical Advisor Educational Workshop Track
§  Alumni Educational Workshop Track
Don’t forget about our amazing Exhibit hall! Over 145 Professional and Pre-Medical Exhibitors are coming to AMEC to tell you all about their residency, post-baccalaureate, and medical school programs. The exhibit hall will be a hub of activity, with several exciting events planned including the Exhibit Hall Opening reception, the annual Dr. Wilbert C. Jordan Research Forum, the 2013-2014 Community Service Poster displays, and Interactive demonstrations!Encompassing 30,000 square feet of space, the Exhibits—Professional(medical students and residents) and aPre-medical Recruitment Fair(for undergraduates and post-baccalaureate students)—will provide a wealth of information and specialized resources, an education in and of itself! Refreshment breaks are scheduled each day of exhibiting.
Conference Schedule(to be posted soon)
Important Dates and Deadlines
December 15, 2013 / – Last day for “Early Bird” discount registration
March 15, 2014 / – Last day for "Regular" registration
March 24, 2014 / – Last date to cancel registration and receive full refund (written notification is required)
March 24, 2014 / – Last day to obtain SNMA group rate for hotel room reservations at the Washington Hilton
April 7, 2014 / – Last day for on-line registration. After this date, registration will be on-site.
March 24, 2014 / – Last day to make a substitution
March 15, 2013 / – Last date to report late arrival (in order for the staff to hold a conference packet)
You will find administrative and instructional information under the links for "Registration Guide," "Fees & Inclusions," and "Travel & Lodging," Be sure and read each section. Also watch for program updates and special announcements on the SNMA website,www.snma.org.If you have questions about AMEC Participant Registration, contact SNMA National Headquarters, at.
AMEC REGISTRATION FEES AND INCLUSIONS
The fees below cover admission to exhibits, plenary sessions, workshops, and House of Delegate sessions on all three days, in addition to some special events for which tickets are issued and required for admission.For medical students, this includes the Social Event, President’s Installation Luncheon, and the BOD Banquet. For pre-medical students, this includes a ticket to the Social Event, Pre-medical Forum Luncheon, and the BOD Banquet.Physician/Patrons receive the same tickets as the medical students, unless they wish to attend the Pre-medical Forum Luncheon instead of the President’s Luncheon, in which case the Pre-medical Luncheon ticket can be exchanged on-site, upon checking-in. Additional fees may be charged for on- or off-site events, but these will be announced and posted beforehand.Various handouts and gifts are also given to all attendees.
FEES – CURRENT MEMBERS
Type / Early / Regular / Late
Active – Medical Students / $200 / $250 / $320
Includes tickets to Social Event, President’s Luncheon, and BOD Banquet
Associate–PremedicalStudents College, high school, and non-medical disciplines. Includes tickets to Social / $160 / $200 / $260
Event, Pre-medical Forum Luncheon, and BOD Banquet
Physician/Patron– Members
Advisors, chaperones, advisors, and other non-students. Includes tickets to Social Event, President’s Luncheon, and BOD Banquet / $235 / $285 / $360
FEES -- NON-MEMBERS
Type / Regular / Late
Medical Students– Non-members
Non-members of SNMA. Includes tickets to Social Event, President’s Luncheon, and BOD Banquet / $300 / $350
Pre-medical Students– Non-SNMA members in college, high school, and non-medical disciplines. Includes tickets to Social Event, Pre-medical Forum Luncheon, and BOD Banquet / $240 / $280
Physician/Patron– Non-members
Advisors, chaperones, advisors, non-students who are not currently members of SNMA. Includes tickets to Social Event, President’s Luncheon, and BOD Banquet / $295 / $365
Members can verify their current membership by signing-on at the SNMA website using their e-mail address. Non-members can apply for SNMA membership on the SNMA website, if they wish, and can then register for AMEC on-line. These payment deadlines apply:
* Early Birdrates end December 15, 2013.
* Regularrates end March 15, 2014.
* Latefees begin on March 16, 2014 and apply to on-site registrations.
Extra Event Tickets
Tickets that are given as part of the registration cost (three per individual) will be issued on-site to each person as they check-in or register on-site. If you desire additional event tickets for a guest, we encourage attendees to purchase thesein advance, through the on-line registration system. A limited number of these may be available on-site and these will have to be paid for by cash, check, or money order. Event ticket prices are:
Social Event (TBA): $25
President’s Luncheon: $125
Pre-medical Forum Luncheon: $125
BOD Banquet: $125
Handling fees (not “Shipping”) are applied to each of these base fees.See Participant Guide for instructions and advisories about the registration process.
Exhibiting
Persons who wish to exhibit at our 2014 program can find details in News, through the link to the “2014 Exhibit Prospectus.”