Job description
Introduction
Meanwhile Gardens Community Association (MGCA), The Venture Community Association (VCA) and Al-Hasaniya Moroccan Women’s Centre (AHMWC) seek to appoint a shared Volunteer Coordinator to manage all aspects of volunteering across the three North Kensington community centres.
Job Title: Shared Volunteer Coordinator
Accountable to: To the Project Manager at MGCA
Responsible for: Volunteers
Contract Term: 2 year fixed term contract
Salary: Salary £26,000 Pro rata
(including London Weighting)
Hours of Work: 21 hours per week.
Leave Entitlement : 15 days annual leave
JOB DESCRIPTION
Scope and Purpose of Job Description
This job description does not constitute a “term and condition of employment”. It is provided only as a guide to assist the employee in the performance of their job. MGCA, VCA and AHMWC are evolving organisations and therefore changes in the employee’ duties may be necessary from time to time. The job description is not intended to be inflexible or a finite list of tasks, and may be varied from time to time after consultation/discussion with the post holder.
Main Objectives
· To recruit new volunteers to the three community centre in line with each centre’s requirements.
· To support volunteers in their role at the centres and in their progression e.g. into training, new paid roles, etc.
· To develop stronger relationships between the three centres and also with external support agencies and other local groups.
· To develop good practice in volunteering for the three centres.
Key tasks and Responsibilities include:-
1. Researching and updating volunteer policies and procedures.
2. Liaising with each centre to understand how they work, develop partnerships and develop their volunteering needs.
3. Generating appropriate volunteering opportunities and role descriptions based on the needs of the centre.
4. Raising staff awareness of the role and function of volunteers.
5. Ensuring there is appropriate support and training for volunteers.
6. Promoting volunteering (internally and externally) through recruitment and publicity strategies and campaigns.
7. Recruiting volunteers and ensuring they are appropriately matched and trained for a position.
8. Producing a person centred plan for individual volunteers and ensuring regular reviews.
9. Organising rotas, providing inductions and training.
10. Monitoring, supporting, motivating and accrediting volunteers in their work.
11. Celebrating volunteering by nominating volunteers for awards and organising celebration events.
12. Offering advice and information to volunteers and external organisations through face-to-face, telephone and email contact.
13. Organising profile-raising events to attract new volunteers.
14. Attending committees and meetings as required.
15. Managing budgets and resources, including the reimbursement of expenses.
16. Keeping up to date with legislation and policy related to volunteering and making any necessary modifications to accommodate changes.
17. Identifying possible sources of income and writing funding bids to make the project sustainable.
18. Monitoring and evaluating activities and writing reports for funders, partners and trustees.
19. Maintaining databases and undertaking any other administrative duties.
20. To contribute to risk management and ensure the volunteers are aware of and understand the risks inherent in working with the complex needs of clients
21. To participate in staff meetings, training, supervision and appraisal meetings as required.
22. To undertake any other relevant duties as required by line management
Employee Responsibilities
1. To behave at all times in a professional manner and to be a good role model to volunteers, other staff and our clients.
2. To adhere to Meanwhile Gardens Community Association’s policies and procedures, including confidentiality, safe working practices, equal opportunities, child protection, health and safety etc.
3. To be pro-active in keeping up to date with good practice and policies and ensuring that these are communicated and adhered to by the volunteers and partner organisations.
4. To promote equality of opportunity and diversity through own work.
5. To effectively manage workload, timekeeping and ensure deadlines are met.
6. To attend relevant internal and external meetings.
7. The post-holder is responsible for their own self-development on a continuous basis, which should be regularly reviewed with their line manager through supervision and appraisal.
Person Specification
Note to Applicant
When completing your application form you should demonstrate / evidence the extent to which you have the necessary education, experience, knowledge and skills identified as required by the application criteria for the post.
Requirements / Essential / DesirableQualifications
NVQ Level 3 or equivalent or above or qualification by experience i.e. minimum 2 years voluntary work / Essential
An appropriate qualification related to Training, Teaching or Assessment / Desirable
Qualified to Degree Level or equivalent / Desirable
Knowledge and understanding of
How to make effective use of volunteers / Essential
The impact of social exclusion and disadvantage / Essential
Local networks and the different communities in the North Kensington area. / Essential
Safeguarding practice and procedures / Essential
Experience of:
Recruiting, selecting and training volunteers / Essential
Developing and drafting policies and procedures / Essential
Relevant partnership working / Essential
Delivering training or presentations to groups / Essential
Working with people from diverse backgrounds. / Essential
Successful engagement with “hard to reach” groups / Essential
Volunteer coordination / Essential
Project and service development / Desirable
Working within fixed budgets and completing monitoring reports / Desirable
Working with children, young people and families. / Desirable
Fundraising and project sustainability / Desirable
Ability to:
Support and develop a diverse team of people / Essential
Work across different sites and be flexible / Essential
Speak an additional language, British sign language, Makaton or other communication skills / Desirable
Work occasional weekends when required / Essential
Skills
Excellent time management & organisational skills / Essential
IT, Internet and social media literate / Essential
Fluent in both spoken and written English / Essential
Values & Attitudes
An understanding of and commitment to the promotion of service delivery in an equal opportunities framework, including anti-racist and anti-discriminatory professional practice / Essential
A commitment to safeguard and promote the welfare of all children and vulnerable adults / Essential
Comfortable with the community centre working environment, ethos and approach. / Essential
Enthusiastic and self motivating. / Essential