THE BOARD OF EDUCATION OF INDEPENDENT DISTRICT I-20, MUSKOGEE COUNTY, OKLAHOMA, MET IN REGULAR SESSION, JUNE 18, 2013 at 6:00 p.m. BOARD OF EDUCATION SERVICES AND TECHNOLOGY (B.E.S.T.) CENTER, 202 WEST BROADWAY, MUSKOGEE, OKLAHOMA. REQUIREMENTS OF TITLE 25, O.S. (1977 SUPP) SS 311, WERE MET AS FOLLOWS: ON NOVEMBER 14, 2012, THE DATE, TIME AND PLACE OF ALL REGULAR MEETINGS WERE FILED IN THE OFFICE OF THE COUNTY CLERK OF MUSKOGEE COUNTY, OKLAHOMA, AND BY POSTING THE AGENDA AND RECOMMENDATIONS OF THE SUPERINTENDENT OF SCHOOLS IN THE FRONT ENTRANCEWAY OF SAID B.E.S.T. CENTER AND ON THE DISTRICT WEB SITE, PRIOR TO 5:00 P.M. ON JUNE 13, 2013.
PRESENT: Muriel Saunders, President
Larry Leatherman, Vice President
John Barton, Board Clerk
Keith Biglow, Member
Stacy Alexander, Member
Others present were Superintendent Mike Garde, Administrative staff members; Jim Wilson, John
Little, Melony Carey, Peggy Jones, and other audience members
1. CALL TO ORDER – Muriel Saunders, President
INVOCATION – Mark Hall, First Baptist Church
PLEDGE OF ALLEGIANCE – Muriel Saunders, President
2. PUBLIC TO BE HEARD
There were two requests to address the board concerning Item 8. T. Standing Resolutions, Child Nutrition Services.
1. Doug Walton 2. Pastor Marlow Coleman
530 S. 34th St. 636 N. 4th St.
Muskogee, OK 74403 Muskogee, OK 74401
3. RECOGNITION OF STAFF MEMBERS
No staff to recognize due to summer break.
4. SUPERINTENDENT'S REPORT – MICHAEL GARDE
Painting donation by Raymond Nordwall, Class of 1983
Child Nutrition Report – J. Speligene
5. REPORTS/COMMENTS FROM MEMBERS OF THE BOARD OF EDUCATION
None
6. APPROVAL FOR ACADEMIC CREDIT FOR ICTC ALGEBRA II AND GEOMETRY
Motion made by John Barton seconded by Larry Leatherman to APPROVE academic credit for the math courses Algebra II and Geometry offered through Indian Capital Technology center.
VOTES: AYES; ALEXANDER, BARTON, BIGLOW, LEATHERMAN AND SAUNDERS. MOTION CARRIED.
7. APPROVAL FOR OUT OF STATE TRIP
Motion made by Keith Biglow seconded by Stacy Alexander to APPROVE out of state trip as presented.
Sadler 7 & 8 Grade Students / Washington DC / May 2014VOTES: AYES; ALEXANDER, BARTON, BIGLOW, LEATHERMAN AND SAUNDERS. MOTION CARRIED.
8. STANDING RESOLUTIONS
Motion made by Stacy Alexander seconded by Larry Leatherman to APPROVE Standing Resolutions 8.A. through 8.T. as listed and amended:A. Minutes of Previous Meeting
May 14, 2013 Regular Meeting
May 20, 2013 Special Meeting
May 31, 2013 Special Meeting
June 11. 2013 Special Meeting
B. Schedule of Payments
Checks to be issued in payment of May encumbrances/invoices as duly audited from the
funds and in the amounts listed below and itemized in the financial reports:
AP - Checks # 20134962 to 20135539 $2,740,569.23
PR - Checks #1300141 to 1300148 $ 1,944.45
DD’s - # 1358532 to 1359526 $1,644,240.90
C. Schedule of Encumbrances – Numbered 21305794 to 21306351 - $ 4,803,386.97
D. Operating & Investment Funds
May 1, 2013 to May 31, 2013
1. Operating Account $10,447,166.59
2. Investment Account $ 0.00
E. Financial Report
1. FY 2013 Expense / Revenue Report
2. FY 2013 Activity Fund
3. FY 2013 Balance Sheet
F. PO’s over $3,500
21305819 / Waste Management / 11 / $ / 7,500.00 / Dumpster Pick -up
21305854 / Toshiba America / $ / 4,599.95 / Computer MHS
21305972 / TRS / $ / 17,325.43 / Federal Match
23105986 / Toshiba America / $ / 6,439.93 / Computer MHS
21305988 / Cengage Learning / $ / 3,547.50 / Classroom Books
21306077 / CPM Educational Program / $ / 10,618.40 / Books Professional Dev.
21306078 / Clark Oil / $ / 14,000.00 / Diesel
21306204 / TRS / $ / 16,784.68 / Federal Match
21306225 / Chalk’s Truck Parts / $ / 5,000.00 / Parts
21306226 / Fleet Pride, Inc. / $ / 4,000.00 / Parts
21306228 / Harrison Tire & Supply / $ / 4,000.00 / Tires
21306237 / Rosetta Stone / $ / 20,990.00 / Language Software
21306254 / Waste Management / $ / 9,000.00 / Dumpster Pick-up
21306267 / Computer Automation Sys. / $ / 6,000.00 / Medical Billing
21306276 / OK Coaches Association / $ / 5,000.00 / Coaches Cards
21306346 / Spectrum Industries / $ / 7,810.26 / Furniture Robotics
21306348 / Educational Products / $ / 23,494.41 / School Supplies
21305892 / Joe Cooper Ford / 21 / $ / 38,920.00 / Maint. Truck CNG
21305974 / City Foundation / $ / 72,996.18 / Turf Lease Payment
21305941 / Freshpoint OKC / 22 / $ / 10,000.00 / Produce
21305861 / Tankersley / $ / 3,779.44 / Grocery
21306170 / Hiland Diary / $ / 5,000.00 / Milk SFSP
21306240 / Fred Miller Inc. / 31 / $ / 37,867.50 / Band Uniforms
21306205 / UMB Bank / 41 / $ / 742,556.25 / 2009 Bonds
21306206 / UMB Bank / $ / 1,896,705.00 / 2008 Bonds
21306207 / UMB Banbk / $ / 308,677.50 / 2010 Bonds
21306208 / UMB Bank / $ / 1,279,930.00 / 2011 Bonds
G. Activity Fund Transfers From To
District / 98990 Three Rivers Choral / $ 1,386.18
98040 Exe Dir Curr / $ 350.00
98100 Asst. Supt. / $ 350.00
98380 Finance / $ 686.18
ARJH / 99420 Terry Irwin / $ 200.28
98050 Rewards & Recg. / $ 200.28
98550 ROC / $15,779.39
98540 Concessions / $ 15,779.39
MHS / 98750 Class of 2013 / $ 672.10
98480 Clearing / $ 1,164.46
98970 Innovative Ideas / $ 1,836.56
Cherokee / 99850 Student Council / $ 91.00
98540 Concessions / $ 91.00
Irving / 98710 First Grade / $ 307.15
99650 Second Grade / $ 376.05
98790 Fourth Grade / $ 36.93
98690 Fifth Grade / $ 62.58
99700 Sixth Grade / $ 20.17
98540 Concessions / $ 802.88
BFSA / 98540 Concessions / $ 3.45
99960 Yearbook / $ 3.45
Grant Foreman / 99820 Teachers / $ 4.67
99960 Yearbook / $ 85.00
98260 Book Fair / $ 193.22
98540 Concessions / $ 282.89
H. Contracts 2014
Collaborating for Results $ 39,600.00 Consulting
Connections Learning Virtual Learning Program
CRW Consulting 500.00 E-rate
Junior Achievement 40,000.00 Elementary Finance Program
Deep River Resources 40,000.00 Programming
KiBois Community Fd 3,700.00 Foster Grandparents
Rosenstein, Fist & Ringold 30,500.00 Attorney
Ruth Kelly Studios 30% Commission to Schools
Bacone College 50,000.00 Athletics
Love Bottling 60,000.00 Vending Beverage
OK Dept. Human Services 168,000.00 7 Social Workers
I. Policy Revisions
CFBB Sanctioning of Parent Organizations and Booster Clubs (for adoption)
IGA-K Summer Academy Reading Programs
IKG – Student Retention Policy Revision
J. Bids
#1305 / Custodial Supplies
Empire Paper / $60,789.30
Simple / All American Poly / $10,266.00
Unisource / $ 8,373.35
Dash Medical Glove / $ 1,005.60
#1306 / District Insurance / FY 2014 FY 2013
OK School Risk Mgmt. Trust / $256,959 $240,305 / Inc. $16,654
OSAG / $380,478 $365,717 / Inc. $14,761
#1307 / Warehouse Paper
Sam’s Club / $40,950.00
Standard Stationery / $ 3,747.26
Contract Paper Group / $ 4,212.26
#1308 / Dairy TABLED
#1309 / Produce
Arnolds
K. Budgets
General Fund (307) 2013 Increase State & Federal $461,553.03 ($44,348,091.34)
Temporary Appropriations for FT 2014:
General Fund $44,000,000.00
Building Fund 1,600,000.00
CNS Fund 3,000,000.00
L. Continuing Resolutions for FY 2014
Treasurer Mika Barton
Asst Treasurer Rhonda Harder
Minutes Clerk Carla Cooper
Deputy Minutes Clerk John Little
Encumbrance Clerk Cindy Boydstun
Activity Fd Encumbrance Clerk Rhonda Harder
CNS Encumbrance Clerk Kim Hall
Attorney - Bryan Drummond – Rosentein, Fist & Ringold
District Memberships - ASBO & Okla ASBO
- Chamber of Commerce
- OSSAA
- OSSBA & Policy Subscription
- Muskogee Area Education Consortium
- Muskogee Area Human Resources Association
- Ok Schools Advisory Council
Activity Fundraisers/Expend - per Activity Fund Manual
Local Project/Program codes - per list
Lease Purchases - Amarillo Bank – Honeywell Controls $ 190,190.34 (final)
- Zions Bank – QZAB Furniture $ 109,470.81
- Vision Bank – Copiers $ 94,158.00 (final)
- Banc First – Musk Ind Authority $4,015,980.00 (final)
J. Barton-ABSTAINED - City Foundation – Indian Bowl Turf $ 72,996.18
Lease - City of Muskogee - Camp Bennett $1.00
Bank Cards - Armstrong Bank
- Citizens Security Bank
- TTCU
- Firstar
M. Loan Agreements between Funds – FY 2014
General, Building , Child Nutrition & Bonds Funds – no interest
N. New Elmentary Boundaries – FY 2014
Per attached map, all of the isolated sections that were setup for busing for desegregation are eliminated and returned to neighborhood schools. Will only apply to new enrollees, all will be allowed to remain where enrolled. Is space is available, intra district transfers will still be allowed.
O. District Technology Plan – FY 2014
Approval of District technology Plan for FY 2014.
P. Purchasing Officers & Limitations – FY 2014
Approval of District purchasing officers, limits and allowed codes for FY 2014. (per list)
Q. Signatures for Personnel Action Reports – FY 2014
Mike Garde - Superintendent
Jim Wilson - Asst. Supt Personnel & Support Services
John Little - Chief Financial Officer
Martha Brians- Human Resources Officer
R. Surplus Equipment
6 Bernina Sewing machines
Choral equipment (MHS) per list
S. Authorize – JPMorgan Chase – Ok Purchasing Card Program
Authorize the Supt. to sign Participation Agreement and designate district card holders –
Amount of line credit to be determined by JPMorgan Chase.
T. Child Nutrition Services
Authorize elimination of Free Non-Pricing Breakfast Program
Authorize elimination of Non-Pricing Schools
Authorize Meal Price Increase – Option One
VOTES: AYES; ALEXANDER, BARTON, BIGLOW, LEATHERMAN AND SAUNDERS. BARTON ABSTAINED ON ITEM 8. L. REFERENCED ABOVE. MOTION CARRIED.
9. PROPOSED EXECUTIVE SESSION
Motion made by Keith Biglow seconded by Larry Leatherman to enter into Executive Session for discussion of:
A. Personnel recommendations 12.A. through 12. K. (names listed below) being presented for the resignation, termination, or employment of staff members, with vote to be taken after return to Open Session; pursuant to OKLA. STAT. tit. 25 § Section 307 (B) (1) & (7).
VOTES: AYES; ALEXANDER, BARTON, BIGLOW, LEATHERMAN AND SAUNDERS. MOTION CARRIED.
10. RETURN TO OPEN SESSION
Returned to Open Session at 8:04 p.m.
11. EXECUTIVE SESSION MINUTES COMPLIANCE ANNOUNCEMENT
All members of the Board of Education present at this meeting attended the executive session. Superintendent Mike Garde was asked to participate in the Executive Session, as were Melony Carey, Peggy Jones, John Little and Jim Wilson.
While in Executive session, the Board discussed only the following items:
Personnel Items under Item 12.
As authorized by Oklahoma Statutes, Title 25, Section 307 (B) (1). No other matters were discussed and no votes were taken. The Board returned to Open Session at 8:04 p.m.
12. PERSONNEL
BE IT RESOLVED by the Board of Education of Muskogee School District I-20 upon recommendation of the Superintendent of Schools to APPROVE personnel resolutions A. through K. M. as stated and AMENDED.
A. BE IT RESOLVED by the Board of Education of Muskogee Schools District I-20, upon the recommendation of the Superintendent of Schools to APPROVE the reappointment of the certified administrative staff for the 2013-2014 school year:
Melony Carey Suzanne Orton David Walkingstick
Heather Jones Joyce Weston Debbie Winburn
Vickie Albin Dewayne Pemberton Kim Fleak
Rick Hoos Larry Sholes P. David Shouse
Malinda Lindsey Ed Wallace Ronia Davison
Jim Wilson Alton Lusk Bonito Gay
Sonya Humphrey Kevin Carey Brian Doerner
Madison Tomlinson Dr. Justin Walker Bobby Jefferson
Harold “Rusty” Harris Josh Blankenship Joshua Berry
Cheryl Hallum Dan Hattaway Tonya Cox
Tanya Jones Clevetta Gray Jerry Huffer
B. BE IT RESOLVED by the Board of Education of Muskogee Schools District I-20, upon the recommendation of the Superintendent of Schools to APPROVE the reappointment of the salaried support staff for the 2013-2014 school year:
Mika Barton Karah Lehman Bobby Brewster Joe Byfield
Carla Cooper John Cooper Curtis Forbes Martha Brians
Dan Hall Bob Holton Wayne Johnson John Little
Kim Hall Jaime Speligene Dessa Miller Doug Ragsdale Bill Parris Ronald Remer Ginger Saunders Kathy Seabolt Jeff Zarnke Aaron Torix Michael Zubeck
C. RESIGNATION – CERTIFIED
RESOLVED, upon the recommendation of the Superintendent of Schools to APPROVE the resignation of the certified staff for the 2012-2013 school year: AMENDED
*Racheal Cooper – Kindergarten Teacher – Creek effective 6-18-2013
*Hillary Lincoln – Special Education Teacher – Pershing effective 6-18-2013
*Sara Hyde – Math Teacher – ARJH effective 5-30-2013
*Heather Cherry – 5th Grade Teacher – Pershing effective 6-30-2013
*Shelly Parker – Math – MHS effective 6-11-2013
*Harland Warrior – Science – MHS effective 6-12-2013
D. NON-ACCEPTANACE OF POSITION – CERTIFIED
RESOLVED, upon the recommendation of the Superintendent of Schools to APPROVE the non-acceptance of position of the certified staff for the 2013-2014 school year:
*Bryan Young – Math Teacher – ARJH effective 6-11-2013
E. EMPLOYMENT – CERTIFIED
RESOLVED, upon the recommendation of the Superintendent of Schools to APPROVE the employment of the certified staff for the 2013-2014 school year:
*Edith Louise Raigoza – Kindergarten Teacher – Harris Jobe effective 8-12-2013
*Bill Newlin – Special Education Teacher – ARJH effective 8-12-2013
F. EMPLOYMENT – CERTIFIED – TEMPORARY
RESOLVED, upon the recommendation of the Superintendent of Schools to APPROVE the temporary employment of the certified staff for the 2013-2014 school year: AMENDED
*Rebecca Austin – 1st Grade Teacher – BFSA effective 8-12-2013
*Kathy Hardcastle – 3rd Grade Teacher – BFSA effective 8-12-2013
*Jamie Monson – 6th Grade Teacher – BFSA effective 8-12-2013
*Sarah Bright – 3rd Grade Teacher – Cherokee effective 8-12-2013
*Kari Wall – 1st Grade Teacher – Creek effective 8-12-2013
*Pamela Bunkley – Kindergarten – Grant Foreman effective 8-12-2013
*Sally Denton – 3rd Grade Teacher – Grant Foreman effective 8-12-2013
*Andrea Fletcher – 1st Grade Teacher – Grant Foreman effective 8-12-2013
*Nichole Laymon – 4th Grade Teacher – Grant Foreman effective 8-12-2013
*Andrea Spencer – Kindergarten Teacher – Grant Foreman effective 8-12-2013
*Kelli Chambers – 5th Grade Teacher – Harris Jobe effective 8-12-2013
*Heather Miller – 6th Grade Teacher – Harris Jobe effective 8-12-2013
*Devin Basinger – 1st Grade Teacher – Pershing effective 8-12-2013
*Stephen Hurlbut – 5th Grade Teacher – Pershing effective 8-12-2013