Brawley Farms Homeowners Association (“BFHOA”)
CLUBHOUSE RENTAL AGREEMENT
Reservation Date______Beginning time: ______Ending Time______
Name of Homeowner(s):______
Address: ______
Phone: ______Email:______
Number of People Attending: Adults _____ Children (1-13 yrs.)______
Rules & Regulations
The clubhouse facilities may be rented for private parties sponsored by Brawley Farms homeowners in good standing. All clubhouse rentals are limited to the hours of 8:00 A.M. to 11:00 P.M. with a maximum attendance of 60 people. Children under the age of 21 must be supervised by adults at all times while on BFHOA property. Noise levels exceeding Mecklenburg County ordinances after 10:00 pm will be subject to being shut down and fined by CMPD. The clubhouse is NON-SMOKING and the Brawley Farms HOA, Inc. reserves the right to grant or deny rental of the clubhouse. In scheduling use of the clubhouse, Association functions shall take precedence over private parties. The sponsoring homeowner(s) must be present for the duration of the party. (If the pool is going to be used in conjunction with the clubhouse for your event, adequate supervision will be required to be on site for a total of and is the sole responsibility of the homeowner who rents the clubhouse facility.). You must remove all tape and/or tacks that you use to decorate.
The clubhouse is inspected prior to and after your event and any broken equipment will be noted. You are expected to leave the facility in the same condition it was when your event commenced: trash emptied to the outside container, countertops cleaned and floors cleaned. Cleanup must be completed within the reserved time. Please turn all lights off and lock the clubhouse door when you leave.
Rental Fees & Security Deposit
Complete payment of the rental and security deposit must be receive by BFHOA Directors to hold your requested date. The deposit will be refunded if after inspection there is no damage to the clubhouse. The rental fee is $100 for 4 hours with a refundable deposit of $150. If alcohol beverage will be served: $200/ 4 hours and 200 deposit. (refundable)
The Association requests that you send these payments in two separate checks made out to Brawley Farms HOA one for the fee and one for the deposit. If the clubhouse is left clean and undamaged, the deposit check will be mailed back to the homeowner(s).
I agree to be responsible for the condition of the clubhouse and other common property included in this agreement after I have used them on the above date, and to leave them in the same clean, undamaged condition in which I found them. I further agree to be wholly responsible for the actions of all my guests and to reimburse the BFHOA for any repair, replacement, and/or cleaning necessitated by negligence and/or willful acts of my guests or myself. I agree to abide by the above stated Rules and regulations and understand that smoking is only allowed outside the clubhouse building. If I must cancel my reservation, I agree to cancel; it no later than 2 weeks in advance of the rental date. I understand and agree to all terms and conditions in this agreement as indicated by my signature below.
BFHOA Member: ______
PO BOX 43182 • CHARLOTTE, NC 28215• (980) 216-2003 • Rental Fee Received: ______Deposit Received: ______
Brawley Farms HOA
Brawley Farms will officially reserve the facility, subject to availability, upon receipt of deposit, rental fee and signed rental agreement.
Each homeowner(s) is responsible for cleaning the clubhouse after the party per the attached checklist. An inspection will be completed the morning after each party. The deposit will then be released.
_____The rental fee is $100 with a refundable deposit of $150.
_____The rental fee is 200 alcohol served with a refundable deposit of $200.
The Association requests that you send these payments in two separate checks made out to Brawley Farms HOA one for the fee and one for the deposit. The rental fee will be used by the Homeowners Association to help with maintenance costs and the deposit check will be held until after the inspection. If the clubhouse is left clean and undamaged, the deposit check will be mailed back to the homeowner(s).
______
1. I am not using the pool facility and hereby release ______(Initials)
The Association from any and all liability surrounding use of the pool during this event.
OR
I am using the pool facility and will provide adequate ______(Initials)
trained, supervision, hereby releasing Brawley Farms HOA from any liability surrounding use of the pool during this event.
2. No liquor will be served at the subject event ______(Initials)
I/We, the homeowner(s) have read and is/are familiar with the provisions of the above
Agreement and the Rules of the facilities, and agree/s to comply with the same.
______
(Homeowner Signature) (Date)
______
(Homeowner Signature) (Date)
Checks should be made payable to: Brawley Farms HOA, PO Box 43182, Charlotte, NC 28215
Contact 980-216-2003 the day before the event to arrange for the building access.
Brawley Farms HOA
BRAWLEY FARMS CLUBHOUSE HOMEOWNERS CLEAN-UP CHECKLIST
Name of Homeowner/Host: ______
Date of Event: ______
The Association does not provide a cleaning service after each event. Several events may be booked back-to back
in the clubhouse. Therefore, it will be necessary for the homeowner to leave the facility clean. Otherwise, you will be responsible for the cost of the additional cleaning service. Your fee pays for the HOA services, the follow-up inspection and periodic cleaning and supplies.
______Bathrooms clean. No trash or water on the floor.
______Kitchen cabinets and counter tops clean.
______Refrigerator clean and empty. Sinks clean. No food or drinks left behind.
______Tables left clean and all furniture in its place.
______Floors clean. Tile mopped if spills occurred and carpet vacuumed.
______Surrounding grounds in order.
______Inspect general overall condition of facility.
______Empty trash cans and deposit garbage in the large roll-away containers.
______Clean glass doors.
Comments:______
______
Date Inspected: ______Signature: ______
Brawley Farms HOA Pool Agreement
Brawley Farms will officially reserve the facility, subject to availability, upon receipt of deposit, rental fee and signed rental agreement.
Name of Homeowner(s):______
Address: ______Telephone numbers: ______Alt. #:______
Date of Rental: ______Day of Week: ______
Time of Party: (From) ______(To) ______
Number of People Attending: Adults _____ Children (1-13 yrs.)______
Pricing Guidelines
Pool and Clubhouse during normal pool hours: $200 for 4 hours. $25 each additional hour. Deposit: $250.00 (refundable)
For Pool Rentals: The maximum amount of guests allowed is 20 guests
Each homeowner(s) is responsible for cleaning the clubhouse after the party per the attached checklist. An inspection will be completed the morning after each party along with confirmation that keys were returned. The deposit will then be released.
The Association requests that you send these payments in two separate checks made out to Brawley Farms HOA one for the fee and one for the deposit. The rental fee will be used by the Homeowners Association to help with maintenance costs and the deposit check will be held until after the inspection. If the clubhouse is left clean and undamaged, the deposit check will be mailed back to the homeowner(s).
______
1. I am not using the pool facility and hereby release ______(Initials)
The Association from any and all liability surrounding use of the pool during this event.
OR
I am using the pool facility and will provide adequate ______(Initials)
trained, supervision, hereby releasing Brawley Farms HOA from any liability surrounding use of the pool
during this event.
2. No liquor will be served at the subject event ______(Initials)
I/We, the homeowner(s) have read and is/are familiar with the provisions of the above
Agreement and the Rules of the facilities, and agree/s to comply with the same.
Homeowner Signature) (Date) ______
Checks should be made payable to: Brawley Farms HOA, PO Box 43182, Charlotte, NC 28215