HARNETT COUNTY BOARD OF COMMISSIONERS

Minutes of Regular Meeting

March 19, 2012

The Harnett County Board of Commissioners met in regular session on Monday, March 19, 2012, in the Commissioners Meeting Room, County Administration Building, 102 East Front Street, Lillington, North Carolina.

Members present: Timothy B. McNeill, Chairman

Beatrice B. Hill, Vice Chairman

Dan B. Andrews, Commissioner

Gary House, Commissioner

Jim Burgin, Commissioner

Staff present: Scott Sauer, County Manager

Tony Wilder, Deputy County Manager

Dwight Snow, Staff Attorney

Sylvia Blinson, Finance Officer

Margaret Regina Wheeler, Clerk to the Board

Chairman McNeill called the meeting to order at 7:00 pm. Commissioner Burgin led the pledge of allegiance and invocation.

Chairman McNeill called for additions and deletions to the published agenda. Mr. Sauer noted the Board’s intent to gather at 9:00 am on Tuesday, March 20, 2012, and suggested the Board consider recessing this meeting as well as adding 1) Employee Health Clinic, and 2) Health Insurance Proposals; to their agenda. Commissioner Andrews moved to approve the agenda as amended. Commissioner House seconded the motion which passed unanimously.

Commissioner Burgin requested clarification for the following budget amendments:

-  257 South Central Wastewater Phase 1C-1 Capital Project Ordinance, 193,665

-  260 South Central Wastewater Phase 1B-2, $1,207,152

-  261 South Central Wastewater Phase 1B-1 Capital Project Ordinance, $807,772

-  262 South Central Wastewater Phase 1C-2, $889,318

Mr. Blinson explained the budget amendments were needed for “accounting realignment” which was only to match up the project budget to reflect the USDA Rural Development final capital budget. She reiterated any funds budgeted from Public Utilities would be reimbursed by WWTP capacity purchase payment from the project.

Commissioner House moved to approve the items on the consent agenda. Vice Chairman Hill seconded the motion and the Board unanimously approved the following items on the consent agenda:

  1. Minutes: February 23, 2012 Minutes of Planning Retreat

March 6, 2012 Minutes of Regular Meeting

November 21, 2012 Minutes of Regular Meeting

  1. Budget Amendments:

250 AMPI Unrecoverable Cost Project: CP 1002

Code 246-8405-465.35-32 Unrecoverable Cost 3,195 decrease

246-0000-334.72-02 Planning-NCDENR AMPI 3,195 decrease

256 Sheriff’s Office

Code 110-5100-420.60-36 Uniforms 22,901 increase

110-0000-336.16-00 Asset Forfeitures 22,901 increase

257 South Central Wastewater Phase 1C-1 Capital Project Ordinance

Code 577-9100-431.45-20 Legal/Admin 24,054 increase

577-9100-431.45-33 Materials & Supplies 55,000 decrease

577-9100-431.45-54 WWTP Capacity Purchase 338,085 increase

577-9100-431.45-80 Contingency 28,674 decrease

577-9100-431.45-70 Interest During Construction 10,000 increase

577-9100-431.45-56 WWTP Interceptors 94,800 decrease

577-0000-389.50-00 Public Utilities 193,665 increase

260 South Central Wastewater Phase 1B-2

Code 574-9100-431.45-20 Legal/Admin 8,359 increase

574-9100-431.45-33 Materials & Supplies 50,000 decrease

574-9100-431.45-54 WWTP Capacity Purchase 1,222,027 increase

574-9100-431.45-80 Contingency 26,766 increase

574-0000-398.50-00 Public Utilities 1,207,152 increase

261 South Central Wastewater Phase 1B-1 Capital Project Ordinance

Code 573-9100-431.45-20 Legal/Admin 7,464 increase

573-9100-431.45-33 Materials & Supplies 52,286 decrease

573-9100-431.45-54 WWTP Capacity Purchase 840,940 increase

573-9100-431.45-70 Interest During Construction 30,000 increase

573-9100-431.45-80 Contingency 18,364 decrease

573-0000-389.50-00 Public Utilities 807,772 increase

262 South Central Wastewater Phase 1C-2

Code 578-9100-431.45-20 Legal/Admin 16,359 increase

578-9100-431.45-33 Materials & Supplies 55,000 decrease

578-9100-431.45-54 WWTP Capacity Purchase 916,193 increase

578-9100-431.45-80 Contingency 1,766 increase

578-9100-431.45-70 Interest During Construction 10,000 increase

578-0000-389.50-00 Public Utilities 889,318 increase

263 WIA Youth Group Program

Code 234-7406-465.11-00 Participants Salary 6,345 increase

234-7406-465.35-26 Other Participant Cost 6,345 decrease

234-7408-465.11-00 Participants Salary 4,482 increase

234-7408-465.35-26 Other Participant Cost 4,482 decrease

264 Cooperative Extension

Code 110-7301-465.60-33 Materials & Supplies 1,690 increase

110-7301-465.60-53 Dues and Subscriptions 190 increase

110-7301-465.41-11 Postage 90 increase

110-7301-465.60-47 Food & Provisions 1,000 increase

110-7301-465.58-01 Employee Training 230 increase

110-0000-334.73-01 CCR&R Child Care Services 3,200 increase

Division of Child Development

265 Health Department

Code 249-7600-441.58-01 Training 359 increase

249-7600-441.60-33 Materials & Supplies 2,081 increase

249-0000-331.76-28 Infection Control 2,440 increase

269 Youth Services

Code 110-7930-441.60-31 Gas, Oil and Auto Supplies 1,500 increase

110-7930-441.60-33 Materials and Supplies 1,700 increase

110-7930-441.60-37 Restitution Supplies 1,000 increase

110-7930-441.41-11 Telephone and Postage 500 increase

110-7930-441.55-12 Printing and Binding 1,000 increase

110-7930-441.60-36 Uniforms 300 increase

110-0000-331.77-02 CBA Juvenile Restitution 6,000 increase

270 Land Acquisition & Runway Safety CP0901

Code 390-8360-465.45-01 Construction 83,219 decrease

390-8360-465.45-30 Engineering, Testing 83,219 increase

271 JCPC Administrative Funds

Code 110-5899-420.32-61 JCPC ADM 6,000 decrease

110-0000-331.79-01 JCPC ADM 6,000 decrease

272 EMS Department

Code 110-5400-420.35-53 SMAT III (Wake Med) Carryover 5,000 increase

110-0000-353.54-06 Contributions-EMS/SMAT III

(Wake Med) Carryover 5,000 increase

  1. Tax refunds, rebates and releases (Attachment 1)
  1. Resolutions to add roads to state system (Attachment 2)

5.  Resolution Celebrating the Life of Harnett County’s Native Son Paul Green

(Attachment 3)

  1. Sheriff Rollins requested the release of two sworn Deputy positions previously frozen in the 2011-2012 (5100) budget. Sheriff Rollins requested to be able to fill these two positions by April 1, 2012. The total cost through June 30, 2012 will be $24,687.
  1. Information Technology Department (E-911 Division) requested permission to use the sole source purchasing option to purchase additional Priority Dispatch Software Licenses from Priority Dispatch. Priority Dispatch allows the dispatchers to provide prearrival instruction to the 911 callers. Currently we have 6 Emergency Fire Dispatch (EFD) licenses, and 5 Emergency Medical Dispatch (EMD), Emergency Police Dispatch (EPD) licenses. This request will increase all licenses to 8. The additional Software Licenses will cost $39,076.50. The cost is a 911 eligible expense and will be paid out of the Emergency Telephone System Budget (Fund 240) account number 240-5900-420.74-74.
  1. The Information Technology Department (E-911 Division) requested permission to use the sole source purchasing option to purchase AppAssure Backup Software from AppAssure. This software will be used to backup the Current 911 Server and the Backup 911 Server. AppAssure provides complete server, application and data protection with near-zero recovery time and 100% recoverability assurance. AppAssure Backup Software Licenses will cost $12,500/ This cost is a 911 eligible expense and will be paid out of the Emergency Telephone System Budget (Fund 240) account number 240-5900-420.74-74.
  1. The Information Technology Department (E-911 Division) requested permission to use sole source purchasing option to purchase Neverfail Software from VisionAir. VisionAir provides software maintenance and support to our Computer Aided Dispatch System (CAD). The Neverfail Software will be used to replicate our CAD system/data between the current 911 Center and the Backup 911 Center. Neverfail transfers information every few seconds keeping both the Current CAD Server and the Backup CAD Server in sync and updated. Neverfail Software will cost $29,980. The cost is a 911 eligible expense and will be paid out of the Emergency Telephone System Budget (Fund 240) account number 240-5900-420.74-74.
  1. The Information Technology Department (E-911 Division) requested permission to use sole source purchasing option to additional Computer Aided Dispatch Software Licenses from VisionAir. VisionAir provides software maintenance and support to our Computer Aided Dispatch System (CAD). Currently we have 6 Connection Manager, EFD, EMD, CAD, GEoRelay Licenses and 5 EPD, Paging Link, NCIC Licenses. This request will increase all licenses to 8. The additional Software Licenses will cost $44,076. This cost is a 911 eligible expense and will be paid out of the Emergency Telephone System Budget (Fund 240) account number 240-5900-420.74-74.
  1. Cooperative Extension requested permission to receive $3,200 additional short-term funding from the Division of Child Development to be used for the operation expenses of the Child Care Resource and Referral Program. The monies are available to Cooperative Extension due to the delay in the beginning date of operation of the Region 13 CCR&R call center.
  1. Cooperative Extension requested permission to accept funds in the amount of $1,710 from the University of Nebraska-Lincoln’s Better Kid Child Care Training Program for conducting two workshops utilizing the Better Kid Care Child Care Training materials. This training is conducted by the Family & Consumer Science Agent of the Harnett County Cooperative Extension.
  1. Public Utilities requested approval of the project ordinance for the Campbell University School of Osteopathic Medicine Infrastructure Project which will be funded by Campbell University and a grant from the NC Rural Center so therefore at no cost to the county.
  1. General Services, Transportation Division, requested approval of Community Transportation Program Resolution Section 5311 FY 2013 Resolution (Attachment 4)
  1. Emergency Services requested authorization to submit an application and receive funds for the SMAT (State Medical Assistance Team) III Carryover Grant Administered through the WakeMed Health and Hospitals CAPRAC (Capital Area Regional Advisory Committee) in the amount of $5,000.
  1. Emergency Services requested approval of the Memorandum of Agreement between the North Carolina Department of Crime Control and Public Safety, Division of Emergency Management Homeland Security Branch and Harnett County on behalf of Domestic Preparedness Region 6 for Supplemental Grant funding in the amount of $4,433.77 be retained by the State to conduct training and exercises with Domestic Preparedness Region 6. This project will improve our response and recovery throughout Harnett County and the 10 additional counties with DPR 6.
  1. Emergency Services requested approval of the Memorandum of Agreement between the North Carolina Department of Crime Control and Public Safety, Division of Emergency Management Homeland Security Branch and Harnett County on behalf of Domestic Preparedness Region 6 for Supplemental Grant funding in the amount of $91,255 be

retained by the State to conduct training and exercises with Domestic Preparedness Region 6. This project will improve our response and recovery throughout Harnett County and the 10 additional counties with DPR 6.

  1. Emergency Services, on behalf of Northwest Harnett Volunteer Fire Department Board of Directors, requested to change one of the Local Fireman’s Relief Fund Trustees. They requested the removal of Mr. Marty Caviness and appointment of Mr. Craig McKinney to replace him. Mr. Caviness submitted his resignation stating a conflict of interest.
  1. Social Services requested approval to make application for grant funding to operate a Community Response Program to provide prevention services to families reported to Child Protection Services. This program would help fill a gap in the continuum of services offered by the agency to help ensure the safety, permanence and well-being of children at risk of abuse or neglect. The funding would be an annual allocation of $100,000 and is anticipated to be for three years beginning July 1, 2012. There is a 25% county match requirement in the form of in-kind or other services. Funds will be distributed on a reimbursement after expenditure basis.
  1. Planning Services requested approval of the Planning Services/Community Development Scattered Site Housing 2011 (SSH2011) Capital Project Ordinance and the agreement that reimburses the Wooten Co. Inc. for applying for 2011 Scattered Site Housing grant. The Board of Commissioners gave consent to apply during the first public hearing announcing Community Development’s intentions to apply for this grant. This grant amount is $400,000 with no matching funds required. The total amount for administration fee for the Wooten Company is $3,500 and is reimbursed from the grant when approved.

Chairman McNeill opened the floor for informal comments by the public, allowing up to 3 minutes for each presentation up to 30 minutes.

-  Tonya Gray, Executive Director of S.A.F.E., requested commissioners to reconsider restoring a portion of requested funding. Mrs. Gray listed services provided by their program within the past year with a budget of approximately $300,000.

-  Jerry Gravitt of Buies Creek spoke of his experience with S.A.F.E. and in support of their request for county funding.

-  Larry Taylor, 40 Summer Breeze Court in Cameron and the President of the Friends of the Library, presented each commissioner with a copy of This Body The Earth in appreciation for their support.

Commissioner Andrews moved to approve the appointments listed below. Commissioner Burgin seconded the motion which passed unanimously.

HARNETT COUNTY COUNCIL FOR WOMEN

Goldie Pryor (nominated by Commissioner House) was appointed to serve on this

council for a term of 3 years ending March 30, 2015.

JUVENILE CRIME PREVENTION COUNCIL

Mary Spell (nominated by Vice Chairman Hill) was appointed to serve on this council as the mental health representative for a term of two years ending March 30, 2014.

Mark Locklear, Planning Manager, petitioned the board for a public hearing regarding a Proposed Zoning Change, Owner of Record: Wilton C. Jones; Applicant: PAR 5 Development, LLC; From RA-20R to Commercial Zoning, .75 +/- acres, SR 1115, Buffalo Lake Road, Barbecue Township.

Mr. Locklear noted the site is currently occupied by a single family dwelling. He noted surrounding land uses consist of single family residential; singlewide manufactured homes, convenience store; car wash, commercially zoned vacant land.

Staff Evaluation:

-  The Impact to the adjacent property owners and the surrounding community is reasonable, and the benefits of the rezoning outweigh any potential inconvenience or harm to the community. REASONING: The requested zoning district is compatible with the surrounding land uses and should have no unreasonable impact on the adjacent property owners or the surrounding community.

-  The requested zoning district is NOT COMPATIBLE with the existing Land Use Classification. REASONING: The requested zoning is Commercial is not compatible with the Land Use Classification Low Density Residential. This classification is to promote single family homes, manufactured homes on larger size lots. However, the Board of Commissioners has requested that the land use plan be updated to show this area as a Rural Development Node or Compact Mixed Use once a new land use plan is developed.

-  The proposal does ENHANCE or maintain the public health, safety and general welfare. REASONING: The requested zoning district is compatible with the general vicinity of the site due to the nature of current surrounding land uses.

-  The request is NOT for a SMALL SCALE REZONING and should be evaluated for reasonableness. REASONING: This site is not adjacent to any existing commercial zoning and therefore should be evaluated for a small scale rezoning request.

Suggested Statement-of-Consistency (staff concludes that. . .) The requested rezoning to Commercial is compatible with Harnett County regulatory documents and would not have an unreasonable impact on the surrounding community and will enhance the public health, safety, and general welfare for the reasons stated in the evaluation. It is recommended that the rezoning request be APPROVED.

Chairman McNeill called to order a public hearing on the matter and opened the meeting for comments from the public.