2017/087
MINUTES OF THE FINANCE AND SERVICES COMMITTEE MEETING HELD ON THURSDAY 7th DECEMBER 2017 AT THE BEECHES, BIRCH COURT, TUXFORD COMMENCING 7.15 PM
PRESENT: Cllrs . G.Nicholls, Atkin, Richards, Bett, Silcock , Moorhouse, K.Phillips and M.Phillips
IN ATTENDANCE: Lynn Holland ( Town Clerk) & 1 member of public
FS113 Apologies for Absence
Apologies for absence from Cllr. Taylor were accepted and approved.
FS114 Declarations of Interest
There were no Declarations of Interest
FS115 Minutes of the last meeting
Minutes of the meeting held on 2nd November 2017 were accepted as a correct record and signed.
FS116 Matters Arising from the minutes
Clerk confirmed that under the terms of the agreement Tuxford Workingmen’s Club were responsible for the signage in relation to the car park.
FS117 Finance
01 Invoices for payment
Invoices as per Appendix A total £ 2842.72 + 2 DD’s £5621.66 were approved.
YTD Income £119,394.57 & YTD Expenditure £61,697.30 as at 30th Nov. 2017 with Balance £133,426.86
Recommend approval.
Clerk reported that BDC had confirmed tax balance & grants information re 20182019 precept would be provided in January . Clerk presented budget figures showing a 2% increase for 20182019
FS118 Town maintenance and equipment
01 To consider Town maintenance and plant/equipment requirements.
Clerk confirmed quotes had been sought for repairs to brick planter in car park but work would not be carried out until January 2018.
02 BDC had offered 3 news litters bins for price of 2; handymen to retain existing bins as spares.
Continued ......
2017/088
MINUTES OF THE FINANCE AND SERVICES COMMITTEE MEETING HELD ON THURSDAY 7th DECEMBER 2017 AT THE BEECHES, BIRCH COURT, TUXFORD COMMENCING 7.15 PM
Continued ......
FS119 Debrief re Christmas Fair held 3rd December 2017.
General consensus was it had been a great success despite BDC causing problems at the beginning by only providing 22 stalls when 32 had been ordered. They eventually rectified this and all went well.
Recommend appointing a Christmas Fair Working Group.
FS120 To consider issues in relation to Play Areas
01 To consider quotes from various service providers re upgrade to Clark Lane Play Area. Clerk presented 3 quotes as follows:
Firm 1 £13,400
Firm 2 £15,556
Firm 3 £11,585
Agreed arrange a meeting inviting all 3 firms to give a presentation on their ideas.
FS121 To consider Christmas event for the elderly.
It was agreed not to have a Christmas event due to others already arranged but to arrange one for February/March 2018. Suggested Tuxford Primary School be invited to sing at the event.
FS122 To receive reports from Working Groups:
01 Traffic & Highways – nothing to report.
02 Community Facility– nothing to report.
Continued ......
2017/089
MINUTES OF THE FINANCE AND SERVICES COMMITTEE MEETING HELD ON THURSDAY 7th DECEMBER 2017 AT THE BEECHES, BIRCH COURT, TUXFORD COMMENCING 7.15 PM
Continued......
FS123 To note correspondence and items for next meeting
· Cllr. Richards confirmed he had a meeting with Woodland Trust in December.
· Clerk confirmed MP Robert Jenrick had written to Notts Police re replacement Police presence for Tuxford (copying in local Parish Councils). Chairman arranging a meeting inviting local Parish Councils & Police.
· Clerk reported confusion re new Data Protection rules & regulations as at the seminar it was suggested one person cannot be Data Controller & Data Processor. This is being investigated further & Parish Councils will be updated.
FS124 Date of next meeting 4th January 2018
The meeting closed at 8.30 pm
CHAIRMAN’S SIGNATURE : ………………………………………………………..
DATE : ………………………………………………………