JOB DESCRIPTION

Examinations and Data Assistant

  1. Key Functions
  • Examinations Assistant: to provide support for all GCSE and A Level external and mock examinations and entrance/scholarship examinations.
  • Data Assistant: Support the management of all school data post admissions.
  1. Line Management

Responsible to the Head of Digital Strategy.

  1. Person and professional specification

Provide effective support to examinations and data through:

  • Excellent communication skills.
  • Strong ICT and data analysis skills.
  • Ability to work as part of a close knit team.
  • Good organisational and time management skills.
  • Strong administrative skills.
  • Flexibility to undertake other clerical duties as required.

Qualifications:

The job holder will be have

  • a minimum of 2 A levels or equivalent vocational qualifications, and
  • GCSE Maths and English
  1. Specific Duties

Exams:

  • Support the coordination of entries to public examinations in liaison with Heads of Departments.
  • Support the coordination of public exam papers, including checking and secure storage, in accordance with exam board regulations and internal processes and procedures for mock examinations.
  • Working with the Admissions Team to arrange all entrance and scholarship examinations at 11+, 13+ and 16+ including entries, papers, accommodation etc.
  • Support the production of public and mock exam timetables, accommodating clashes and including distribution to students and staff.
  • Support the arrangementof suitable accommodation for sitting of public and mock exams in liaison with the Estates Manager, and in accordance with regulations.
  • Support training of exam invigilators.
  • Support the collation of Estimated Grade Forms, Coursework Mark Forms, Forecast Grades.
  • Support the process of applying for Special Considerations, Access Arrangements and requests for modified papers and to inform the appropriate examination boards as required.
  • Support the collation, checking and dispatch of exam scripts.
  • Support the for the coordination of Exam Results Days.
  • Support the coordination of appeals and review of marks.
  • Support the monitoring the examinations budget.
  • Co-ordination of the collection of fees for re-sits and external examination entries.
  • Support arrangements for dealing with any health and safety issues which arise including knowing how to deal with emergencies in examination conditions, including evacuation routes from the building.
  • Attend relevant meetings and professional development opportunities to ensure knowledge of and compliance with current procedures and legislation.

Data:

  • Support for the Deputy Head [Academic] in the analysis of A level and GCSE data for all external examinations and mock examinations and school entrance and scholarship examinations.
  • Support for the Heads of Section in the tracking of pupil progress including SIMS marksheets.
  • Importing CEM data into SIMS.
  • Supporting the completion of ISC/ISI data returns.
  • Support for the Deputy Head [Academic] in the development of report templates, report printing and checking.
  • Updating and maintaining assessment manager system in SIMS.
  • Provide staff training / support in SIMS when required.
  • Data entry of pupil/parent records into SIMS post admission, including leavers.
  • Student transfer – managing student assessment data transfer between schools.
  • Attend relevant meetings and professional development opportunities.
  • Work with the Admissions team to support data flow and management.

Deputy Head support:

  • To provide administrative support to the Deputy Head (Academic) and the Deputy Head (Pastoral), including diary management, preparation of papers, correspondence
  • To assist in the recording and allocation of teaching staff cover

Any other reasonable duties as directed by the Headmaster, the Deputy Heads or the Digital Strategy Manager

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