Summit Hockey Board Meeting

Meeting Minutes

January 21, 2015

Call to Order:

Members Present: Brad Dickerson, Jim Sclelgel, Blake Davis, Sue Rodgers, Jason Grant, Christy Murphy, Margaret Carleson, Dick Carleton, Kevin Neumaier

Parents/Coaches/Support Staff: Heather Gard, Kory DeKovend, Kathy Grotemeyer

Approval of December Minutes: Approved

Parent Questions and Input:A brief discussion occurred of the state of the Mites and some of the frustration coming in from the parents. The feedback we are getting from parents show some different problems.

Hockey Classic

  • March 27 and 28
  • Time adjust slightly
  • Only 3 celebrities confirmed, but several other large names are as possible. One of the hang ups from the celebrities is that the Classic is the same week as Nationals. Ron Burn is confirmed, inaugural celebrity.
  • Draft $150 per player, everyone is in the draft. Coaches that have been asked, reach out to team managers to see if team wants to cover any of the expense. Money due March 2nd at the draft party. Party to be held at Fatty’s.
  • Jerseys and sox are to be ordered and in hand by the draft party.
  • Sponsorships, our three main sponsors are already confirmed. We have a budget of $30,000 in sponsorships. Anyone that can help to get additional sponsors on board is encouraged to get involved. Looking for
  • We are going to do musical chairs again this year. We would like to get the participant get jerseys. Looking for 8 participants. Jim Schlegel to coordinate.
  • Looking for 18 shootout sponsors at the $150 level.
  • Send out a sponsorship email out to the membership.
  • VIP room- we have a new catering professional in mind for this year as Jen in not available. Christy is the board liaison for VIP room.
  • Sean Mills is performing security.
  • Awards party needs someone to take point.
  • Concessions will be run Sharon again this year but she will be moving on so we will need someone to shadow.
  • Tickets to the membership will be printed by Margaret and to be distributed to the managers. 10 tickets per family, with education on why they are getting tickets.
  • Kevin Neumaier to coordinate Shootout.
  • Insurance and liquor license is in the process by Brad.
  • Video and photos still needed.
  • Dick still marketing. Will wait until draft and players are confirmed.
  • Laura and Sue to coordinate rink logistics. Looking for swag items that can be thrown out.

Director’s Report:

  • Player was rostered both here and in a Denver league. CDYHL would not allow him to play. It has gone back and forth if he should be allowed to practice with the team. The final decision was to allow him to finish up the season in practice and a meeting was had with the team as to why the choices were made. The other parents on the team took a particular interest as to having him practice with the team. We need to be very careful with precedence and communicated this was a one-time special exception.
  • Coaches and manager’s meeting set for Tuesday, February 3rd at 6pm at Mi Casa.
  • Spring program is looking at CDYHL Select Team in the spring. It is being spear headed as a tryout tournament team, run by Vail. Looking at additional opportunities for those that may not make the select team that may be interested in additional training program as well.
  • Bantams playing 9 players over 3 games against Steamboat. We are working with Steamboat to avoid any injuries over the games.

Administrative Report:

  • Registration update given. Heather to work with Kory on collection of fees for the players that still have not formally registered to get paid. Still about $3,000 to be collected. We are still getting some new entries in Learn to Play level.
  • All teams’ rosters are solidified. We had four coaches that had additional requirements that were needed. Only one coach will not be allowed on the bench of their primary team due to an uncompleted class.
  • Kory and Heather are meeting regularly to streamline processes.
  • Mite jamboree update was given. Set up a Mite mentor system to help with Mite organization.
  • Concussion prevention technologydiscussion occurred.
  • News articles ideas to be sent for the website.

Financial Report:

  • Year to date actuals versus budget was presented. A few key items were discussed.
  • Susie is still actively involved but may be ready to move on soon. We need to look at how we would like to cover the position in coming years.
  • A move was made to move Mountain Militia to an individual account for financials.

Committee Updates:

9280 Pond Hockey Tournament this weekend. All Summit Hockey volunteer slots have been covered by the U19 and High School Teams.

Strategic Planning Meeting coming up next week. Margaret has been working with Ginny who has asked for some ideas of what is being done well, what needs improvement and where we want to go. Plan to transition leadership among the board. Define who we are and what we are. Look at focuses and realties of the definitions.

Next Meeting Set: Wednesday, February 18, 6pm.