______
Executive Committee
Meeting Minutes1
June 30, 1999
EXECUTIVE COMMITTEE MINUTES
Wednesday, June 30, 1999
MEMBERS: / PRESENT:B. Smith, Chair / B. Smith
L. Chahley, Vice-Chair / L. Chahley
B. Anderson / B. Anderson
T. Cavanagh / T. Cavanagh
W. Kinsella / W. Kinsella
ALSO IN ATTENDANCE:
Councillor A. Bolstad*.
Councillor B. Mason*.
Councillor M. Phair*.
Councillor J. Taylor*.
B.E. Thom, Q.C., City Manager.
E.L. Britton, Office of the City Clerk.
* Attended part of the meeting.
A.1.CALL TO ORDER
Mayor B. Smith called the meeting to order at 9:30 a.m.
Councillors W. Kinsella was absent.
Councillors A. Bolstad and J. Taylor were in attendance.
A.2.ADOPTION OF AGENDA
MOVED T. Cavanagh:
That the Executive Committee Agenda for the June 30, 1999 meeting be adopted with the addition of:
E.5.c. CAssignment Agreement and City Council Representation on the Board of Directors of 2001 World Championships in Athletics.
CARRIED
FOR THE MOTION:B. Smith; B. Anderson, T. Cavanagh, L. Chahley.
ABSENT:W. Kinsella.
A.3.ADOPTION OF MINUTES
MOVED B. Anderson:
That the Minutes of the June 16, 1999 Executive Committee Meeting be adopted.
CARRIED
FOR THE MOTION:B. Smith; B. Anderson, T. Cavanagh, L. Chahley.
ABSENT:W. Kinsella.
Councillor W. Kinsella entered the meeting.
B.2.EXEMPTIONS AND VOTE ON ALL OTHER ITEMS
MOVED W. Kinsella:
That items D.2.a., D.2.b., E.2.a., E.2.c., E.2.e., E.2.f. C, E.4.a., and E.5.a. C be exempted for debate; and
E.REPORTS RELATED TO EXECUTIVE COMMITTEE MATTERS
E.2.CORPORATE SERVICES DEPARTMENT
E.2.b.CBylaw 12049 - A Bylaw Exempting From Taxation for 1998, Property Held by Specified Non-Profit Organizations.
That the Executive Committee recommend to City Council:
1.That Bylaw 12049 be given the appropriate readings.
2.That the non-profit community organizations as described in Appendix “A” to Bylaw 12049 be exempt from municipal taxation for 1998.
E.2.dOpen Tenders Greater than $500,000 and Request to Hire Consultants where Estimates Exceed $100,000 as at June 15, 1999.
That the June 15, 1999 Corporate Services Department report be received for information. / Corporate Svcs.E.2.g.Proposed Settlement of Claim by Francine Kremin Against the City of Edmonton.
2.That this report remain private because it is solicitor/client privileged (s. 217(2)(b)(iv) M.G.A.).3.That the City Solicitor be authorized to settle this claim with the Plantiff’s lawyer, Gordon D. Honey. / Corporate Svcs.
E.4.PLANNING AND DEVELOPMENT DEPARTMENT
E.4.b.Inflated Lighted Beer Cans.
That the June 11, 1999 Planning and Development Department report be received for information. / Planning & Dev.E.5.OTHER REPORTS
E.5.b.CAssignment Agreement and City Council Representation on the Board of Directors of World Triathlon - 2001.
That the Executive Committee recommend to City Council:
1. That the proposed assignment of the Agreements dated September 23, 1997 and May 26, 1998 (the “Agreements”), by the Society For The ITU Triathlon World Championship – 2001 (“Society”) to World Triathlon –2001 the (“Organization”), in the manner stated in the Assignment Agreement as per Attachment 1 (of the May 4, 1999 Community Services Department/Corporate Services Department report) be approved.
1.That Councillor Jim Taylor and the General Manager of the Community Services Department resign as members of the Board of Directors of the Society and that they be appointed by Council to the Board of Directors of the Organization.
E.5.c.CAssignment Agreement for the 2001 World Championships in Athletics.
That the Executive Committee recommend to City Council:
1.That the proposed assignment of the Agreement dated September 18, 1999 (the “Agreement”), by the Edmonton World Track and Field Games Foundation (“Foundation”) to the Edmonton 2001 World Championships in Athletics (LOC), in the manner stated in the Assignment Agreement as per Attachment 1 (of the June 22, 1999 Community Services Department/Corporate Services Department report) be approved.
2.That the following motion passed by City Council on February 16, 1999 be rescinded:
1.That in accordance with section 2.4.2. of the 2001 World Track and Field Championships Event Organization Agreement, the City of Edmonton designate the Mayor, Councillor Wendy Kinsella, the General Manager of the Community Services Department and the General Manager of the Corporate Services Department, to be members of the Board of Directors of the Edmonton World Track and Field Games Foundation (the “Foundation”).
2.That the General Manager of the Community Services Department be designated by City Council to be the City of Edmonton representative of the Board of Directors of the Society for the ITY Triathlon World Championships 2001 (the “Society”).
3.That the appointments of Mayor Bill Smith, Councillor Wendy Kinsella, the General Manager of the Community Services Department, and the General Manager of the Corporate Services Department to the Board of Directors of the LOC be approved.
E.5.d.Edmonton Downtown Development Corporation Quarterly Report – June, 1999.
That the June 16, 1999 Edmonton Downtown Development Corporation report be received for information. / DDCCARRIED
FOR THE MOTION:B. Smith; B. Anderson, T. Cavanagh, L. Chahley,
W. Kinsella.
B.3.DECISION TO HEAR AND TIME SPECIFICS
MOVED W. Kinsella:
That Executive Committee hear from the following delegations on :
E.5.a. CFunding for the Central Edmonton Community Land Trust Under the Low Income Housing Capital Assistance Program (Risk Assessment).
1.Anna Bubel, Finance Committee, Central Edmonton Community Land Trust; Lynn Hannley, Consultant, Central Edmonton Community Land Trust; Emil van der Poorten, President, Central Edmonton Community Land Trust;
2.George Kelly, The Edmonton Inner City Housing Society; and
3.Irma Favero, Inner City Resident.
CARRIED
FOR THE MOTION:B. Smith; B. Anderson, T. Cavanagh, L. Chahley,
W. Kinsella.
E.2.e.CDeferred Payment Option Program.
MOVED B. Smith:
That item E.2.e. be dealt with now.
CARRIED
FOR THE MOTION:B. Smith; B. Anderson, T. Cavanagh, L. Chahley,
W. Kinsella.
John T.C. Colbert, Corporate Controller, West Edmonton Mall, made a presentation.
A.B. Maurer, General Manager; I. Johnson and D. Sargent, Corporate Services Department, answered the Committee’s questions.
MOVED L. Chahley:
That the Executive Committee recommend to City Council:
That, on an individual basis, those property owners that wish to participate in both the monthly payment program and the deferred payment option program under section 347 of the Municipal Government Act be considered.
CARRIED
FOR THE MOTION:B. Smith; B. Anderson, T. Cavanagh, L. Chahley,
W. Kinsella.
MOVED B. Smith:
That the Executive Committee recommend to City Council:
That the following motion on the floor at City Council be passed:
MOVED B. Smith – W. Kinsella (made at the June 22, 1999 City Council meeting):
That, under section 347 of the Municipal Government Act, West Edmonton Mall be allowed to participate in both the Monthly Payment Program and the Deferred Payment Program that was approved by City Council in May 1999.
CARRIED
FOR THE MOTION:B. Smith; B. Anderson, T. Cavanagh, L. Chahley,
W. Kinsella.
MOVED W. Kinsella:
That the Executive Committee recommend to City Council:
That the June 18, 1999 Corporate Services Department report be received for information.
CARRIED
FOR THE MOTION:B. Smith; B. Anderson, T. Cavanagh, L. Chahley,
W. Kinsella.
E.5.OTHER REPORTS
E.5.a.CFunding for the Central Edmonton Community Land Trust Under the Low Income Housing Capital Assistance Program (Risk Assessment).
K. Barnhart, Community Services Department, made a presentation.
A. Bubel, L. Hannley, and E. van der Poorten, Central Edmonton Community Land Trust, made a presentation and answered the Committee’s questions.
(cont’d on p. 8)
Orders of the Day were called to deal with item E.4.a.
E.4.PLANNING AND DEVELOPMENT DEPARTMENT
E.4.a.Safety of Persons in Parkade Structures - Status Report.
K. Singh, Planning and Development Department, made a presentation.
Mayor B. Smith, on behalf of the Executive Committee, presented Crime Prevention through Environmental Design Certificates to: B. Chapman, Vice President, Oxford Properties Group Inc. for the 102 Street Car Park, Edmonton Centre Parkade and the Canada Trust/Centre Club Parkade; B. Vincent, Director of Facilities, Grant MacEwan Community College for the Grant MacEwan Community College – City Centre Campus Parkade; D. Bevan, Supervisor, Corporate Security, Worker’s Compensation Board for the Worker’s Compensation Board Parkade;
W.D. Burn, General Manager, Asset Management and Public Works Department, for the City Hall Parkade; and R. Larson, Asset Management and Public Works Department, for the Stanley A. Milner Library Parkade.
MOVED L. Chahley:
2.That Crime Prevention Through Environmental Design (CPTED) certificates be awarded to downtown parkade owners who have undertaken significant steps to incorporate CPTED principles in their parkades.3.That the leadership role that the Downtown Business Association (DBA) agreed to undertake in continuing to follow-up with the remaining parkades to improve safety and security in the downtown, be acknowledged. / Planning & Dev.
CARRIED
FOR THE MOTION:B. Smith; B. Anderson, T. Cavanagh, L. Chahley,
W. Kinsella.
MOVED L. Chahley:
That the Committee recess for five minutes.
CARRIED
FOR THE MOTION:B. Smith; B. Anderson, T. Cavanagh, L. Chahley,
W. Kinsella.
The Committee recessed at 11:10 a.m.
The Committee reconvened at 11:14 a.m.
Councillors B. Mason and M. Phair were in attendance.
E.5.OTHER REPORTS
E.5.a.CFunding for the Central Edmonton Community Land Trust Under the Low Income Housing Capital Assistance Program (Risk Assessment).
(cont’d. from p. 7)
A. Bubel, L. Hannley and E. van der Poorten answered the Committee’s questions.
G. Kelly; and I. Favero made presentations and answered the Committee’s questions.
J. Tustian, General Manager, Community Services Department and B.E. Thom, Q.C., City Manager, answered the Committee’s questions.
(cont’d. on p. 9)
Orders of the Day were called.
The Committee recessed at 12:00 noon.
The Committee reconvened at 1:30 p.m.
Councillor B. Anderson was absent.
Councillor B. Mason was in attendance.
D.ADMINISTRATIVE INQUIRIES AND RESPONSES
D.2.REPORTS ON ADMINISTRATIVE INQUIRIES
D.2.b.Income Tax to be Paid by EPCOR (A. Bolstad).
MOVED W. Kinsella:
That item D.2.b. be dealt with now.
CARRIEd
FOR THE MOTION:B. Smith; T. Cavanagh, L. Chahley, W. Kinsella.
ABSENT:B. Anderson.
MOVED W. Kinsella:
That the June 10, 1999 Corporate Services Department report be postponed to the July 14, 1999 Executive Committee meeting. / Corporate Svcs.Due: July 14, 1999
CARRIED
FOR THE MOTION: B. Smith; T. Cavanagh, L. Chahley, W. Kinsella.
ABSENT: B. Anderson.
Councillors M. Phair, B. Anderson and J. Taylor entered the meeting.
E.5.OTHER REPORTS
E.5.a.CFunding for the Central Edmonton Community Land Trust Under the Low Income Housing Capital Assistance Program (Risk Assessment).
(cont’d. from p. 8)
MOVED W. Kinsella:
That the Executive Committee recommend to City Council:
1.That the allocation of $315,000 be approved from the Low Income Housing Capital Assistance Program (LIHCAP) to the Central Edmonton Community Land Trust (CECLT) to purchase 12 properties as identified in Attachment 1 (of the June 10, 1999 Community Services Department report), subject to receipt by the General Manager, Corporate Services Department, of satisfactory written confirmation that the requested mortgage financing has been approved.
2.That an additional $125,000 be approved from the Low Income Housing Capital Assistance Program to the Central Edmonton Community Land Trust, regarding an additional five properties, subject to a financial analysis being prepared to the satisfaction of the General Manager of the Corporate Services Department.
3.a)That the execution of an Agreement with the CECLT with the Terms and Conditions as outlined in Attachment 2 (of the June 10, 1999 Community Services Department report) be approved.
b)That the Agreement be acceptable in form to the Corporate Services Department (Law Branch) and in content to the General Manager of the Community Services Department.
CARRIED
FOR THE MOTION: B. Anderson T. Cavanagh, W. Kinsella.
OPPOSED:B. Smith; L. Chahley.
D.ADMINISTRATIVE INQUIRIES AND RESPONSES
D.2.REPORTS ON ADMINISTRATIVE INQUIRIES
D.2.a.Results of the City of Indianapolis Privatization and Managed Competition Initiatives (B. Smith).
MOVED W. Kinsella:
That item D.2.a. be made debatable to allow action motions to be made in response to the content of the report.
(Sec. 54, B.L. 9999, as amended)
CARRIED
FOR THE MOTION:B. Smith; B. Anderson, T. Cavanagh, L. Chahley,
W. Kinsella.
MOVED B. Smith:
2.That the Administration prepare a project charter for completing the following study:1.An assessment of issues and lessons from past and current activity by the City of Edmonton on managed competition or other similar initiatives on alternative service delivery (i.e. contracting out, contracting in, privatization, partnerships, etc.);
2.An assessment of the appropriateness and implementation issues with Activity Based Costing (ABC) or other tools to identify the cost of service; and
3.The process the City might use to implement managed competition or other similar initiatives for alternative service delivery, including the identification of specific service opportunities, to provide more cost-effective services.
3.That the Administration seek the assistance of the civic unions and management association to prepare the project charter and undertake the study.
4.That the project charter return to the September 22, 1999 Executive Committee meeting for approval. / D.2.a. Cont’d.
City Manager
Due: Sept. 22, 1999
H. Crone, Office of the City Manager; and B.E. Thom, Q.C., City Manager, answered the Committee’s questions.
CARRIED
FOR THE MOTION: B. Smith; B. Anderson, T. Cavanagh, L. Chahley,
W. Kinsella.
E.REPORTS RELATED TO EXECUTIVE COMMITTEE MATTERS
E.2.CORPORATE SERVICES DEPARTMENT
E.2.a.Review of the Current Governance System.
D.H. Edey, City Clerk, answered the Committee’s questions.
MOVED W. Kinsella:
That the April 12, 1999 Corporate Services Department report be received for information. / E.2.a. Cont’d.Corporate Svcs.
CARRIED
FOR THE MOTION: B. Smith; B. Anderson, T. Cavanagh, L. Chahley,
W. Kinsella.
E.2.c.Contract/Consultant Report for April and May 1999.
G. Goodall, Corporate Services Department; B. Stephenson, Transportation and Streets Department; and A. Lee, Asset Management and Public Works Department, answered the Committee’s questions.
MOVED W. Kinsella:
That the June 10, 1999 Corporate Services Department report be received for information. / Corporate Svcs.CARRIED
FOR THE MOTION: B. Smith; B. Anderson, T. Cavanagh, L. Chahley,
W. Kinsella.
E.2.f.CTerms of Reference and Cost Effective Strategies.
E.L. Britton, Office of the City Clerk; and B.E. Thom, Q.C., City Manager, answered the Committee’s questions.
MOVED L. Chahley:
That the Executive Committee recommend to City Council:
That the following motion on the floor at City Council be withdrawn or defeated:
MOVED B. Mason – W. Kinsella (made at the June 21, 1999 Special City Council meeting):
That the Administration provide Terms of Reference for a study which will provide Council with a meaningful analysis of:
1.cost effective urban growth strategies;
2.cost effective preventative social strategies;
3.joint union-management cost reduction strategies;
4.regional governance strategies for cost reduction; and
5.out-sourcing revenue strategies.
CARRIED
FOR THE MOTION: B. Smith; B. Anderson, T. Cavanagh, L. Chahley,
W. Kinsella.
N.NOTICES OF MOTION
Mayor B. Smith asked whether there were any Notices of Motion. There were none.
(Sec. 100. B.L. 9999, as amended)
O.ADJOURNMENT
The meeting adjourned at 2:44 p.m.
______
CHAIRCITY CLERK
______
Executive Committee
Meeting Minutes1
June 30, 1999