King’s College

King’s Parade

Cambridge CB2 1ST

Tel: 01223 331216

Fax: 01223 331195

Job description

Department: / Tutorial Office / Job code: / TT-OAO-18
Job title: / Outreach and Admissions Officer / Date: / February 2018
Organisation chart:
Senior Tutor
↓
Senior Admissions Tutor
↓
Assistant Admissions Tutors
↓
Senior Admissions and Outreach Officer
↓

OUTREACH AND ADMISSIONS OFFICER

Purpose of job: / To assist the Senior and two Assistant Admissions Tutors, and the Senior Admissions and Outreach Officer, in consolidating and developing the College’s existing outreach and recruitment activities; to build relationships with schools and colleges; and to assist the Admissions Tutors in administering undergraduate admissions.
Responsible to: / Senior Tutor
Senior Admissions Tutor, Assistant Admissions Tutors
Senior Admissions and Outreach Officer / Grade: / College Officer
Fellow
Supervisor
Responsible for: / N/a / Grade: / N/a
Qualifications: /
  • Educated to degree level or equivalent
  • Driving licence (to be acquired within the first year if not already qualified)

Skills: /
  • Able to work systematically and accurately, especially under pressure, as a member of the Tutorial team
  • Excellent judgement, strong interpersonal skills, in particular the ability to be patient, tactful, diplomatic and professional at all times
  • Able to cope with a varied and demanding workload, to prioritise effectively and to meet strict deadlines
  • Able to work with and support others in a collaborative manner
  • To be the repository of detailed admissions related data and to regularly provide this to members of the Tutorial team
  • Able to make decisions on own initiative and to work with minimal supervision
  • Able to speak confidently to a large audience and lead effective and well-managed class discussions
  • Able to pitch a schools’ session and adapt information for different audiences, often ‘on the spot’
  • Good office skills including computer skills (familiarity with Outlook, Word, Excel, Microsoft Picture Manager and HTML)
  • Excellent written style suitable for high quality/sensitive email correspondence and for College print and online publication.
  • Commitment to the job and willingness to work additional hours when needed, especially during the Admissions round (Oct-end Dec)

Work experience: /
  • Experience of a busy office environment is highly desirable
  • Experience in helping with undergraduate open days/ school university visits or teaching experience (highly desirable)
  • Relevant administrative experience in an educational setting (useful)

Memberships of Professional Bodies /
  • N/a

Duties and responsibilities: / Time and frequency:
Outreach and Recruitment
1 / Develop and maintain outreach projects and enrichment activities aimed at improving progression to Cambridge, and to higher education more generally, through activities such as the following:
  • Access Bus
  • Summer Schools and Residential Events
  • Target Oxbridge Residentials
  • Project Access Mentoring
  • Taster Days and Master Classes
/ Ongoing
2 / Take a lead role in developing and maintaining the College’s relationships with schools in its link areas in the North East of England (Northumberland, County Durham, Hartlepool, Darlington, Middlesbrough, Stockton-on-Tees, Redcar and Cleveland, York, Hull, East Riding of Yorkshire, and elsewhere) / Ongoing
3 / Take a lead role in developing and maintaining the College’s relationships with relevant educational charities, networks and not-for-profits, and also within the University / Ongoing
4 / Assist with College and University Open Days / As required
5 / Arrange and host visits to the College by school groups, educational charities and individual prospective applicants / As required
6 / Arrange and conduct visits to schools in our link area to meet with teachers and talk to students / As required
7 / Prepare and update resources for use in outreach and recruitment work, including but not limited to PowerPoint presentations and workshop materials / Ongoing/As required
8 / Support the Admissions Tutors and the Senior Admissions and Outreach Officer in maintaining the College Admissions web pages / As required
9 / Support the Admissions and the Senior Admissions and Outreach Officer in updating the College Prospectus and related hard copy literature / Ongoing/As required
10 / Develop and maintain an up-to-date database of school contacts / Ongoing
11 / Develop and maintain accurate records of the College’s outreach and recruitment activities, producing reports, statistics and other information / As required
12 / Liaise with the College JCR and CUSU regarding their development of student-based access initiatives / As necessary
13 / Provide training for Student Ambassadors and for Fellows and Students involved in the delivery of outreach activities / As appropriate
14 / Liaise with the Cambridge Admissions Office (CAO) and Schools’ Liaison Officers in other Cambridge and Oxford colleges to ensure best practice and to identify opportunities for collaborative working / Ongoing
15 / Respond to general Outreach and Access enquiries / Daily
Admissions
16 / Support the Admissions Tutors and the Senior Admissions and Outreach Officer as required in:
  • Routine processing and filing of undergraduate applications and associated correspondence (particularly intense during the period October-January)
  • Collecting, organising and preparing paperwork for use in selection at King’s College and at the Intercollegiate Pool, including assessment scripts and interview reports
  • Co-ordinating Student Helpers and facilitating the smooth running of the interview process on a day-to-day basis
  • Provide feedback to schools regarding individual applicants and the Admissions process more generally
/ During the Admissions Round
Other Responsibilities
17 / Respond to general Admissions enquiries / As required
18 / Maintain an up-to-date knowledge of Admissions-related developments within the University and across the HE sector, including qualification reform, changes to student finance and relevant legislation / Ongoing
19 / Support the Admissions Tutors and the Senior Admissions and Outreach Officer in ensuring continuity and efficiency in the activities of the Admissions Office, including mundane duties such as filing and updating of records and any other ad hoc work as requested / Daily/Ongoing
Confidentiality: /
  • Discretion and confidentiality required in dealing with personal matters and information relating to students of the College and all aspects of the Admissions process
  • Confidential management of any personal information in line with Data Protection requirements

Contacts: /
  • Contact with College departments (Domestic & Catering), for school visits and Open Days
  • Contact with Schools and Colleges with respect to visits to King’s College
  • Contact with Schools and Colleges with respect to visits to Schools/Colleges
  • Exchange of information with Cambridge Admissions Office

Disclosure Level: / None Standard
Basic Enhanced
An enhanced check from the Disclosure and Barring Service (DBS), including checks against barred lists will be required, as much of the work in this post will involve contact with young people under the age of 18, and some work may constitute ‘regulated activity’.
Accuracy: /
  • Accuracy is key in all aspects of written and verbal communication, and essential in the updating of the CamSIS database.

Responsibility for cash, purchasing or physical assets:
  • Responsible for expenses paperwork for student helpers and occasional invoices.
  • Responsible for keeping receipts for expenses incurred through use of a College credit card.

Mental, visual or physical strain:
Potential for visual strain through continual work with a VDU/PC
Exposure to occupational hazards:
N/A
Other information:
N/A
Comments or supporting statements from the Senior Tutor:
If you are unsure at any point in time of Health and Safety systems in place, you have a responsibility to ask and ensure you are aware of all in house training and systems.

This will be part of a legal binding contract in conjunction with the terms and conditions set out
in the offer letter and the staff hand book.

Please sign below if you understand and agree to accept the job as described above.

Applicant’s signature: / Date:

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