TOWN OF LLOYD TOWN BOARD
WORKSHOP MEETING
04.06.2016
Present: Deputy Supervisor Jeffrey Paladino Also present: Rosaria Peplow, Town Clerk
Councilmember Michael Guerriero Kate Jonietz, Secretary
Councilmember Joseph Mazzetti
Absent: Supervisor Paul Hansut
Councilmember Kevin Brennie
4:00 PM – Deputy Supervisor opened the meeting and led the Pledge of Allegiance
1. REPORTS
Finance – Karen McPeck, Bookkeeper to the Supervisor
Karen McPeck stated that the Supervisor’s report for March was submitted to Town Board on Friday April 1st.
1095C forms were completed by Benetech and given to employees before the March 31st deadline. This form is for the Affordable Care Act stating that employees were offered insurance for the year. Employees must keep the form with their taxes.
The $70,000 grant money from Hudson River Estuary for the parking lot at the Bob Shepard Highland Landing Park was received in March.
The Annual Update Document was filed on 3/30/16. A summary was sent to the Town Board in an electronic version of the AUD and hard copies were placed in the mailboxes on Tuesday 4/5/16.
She gave a Summary of the Annual Update Document
· The General fund has an assigned unappropriated fund balance of $1.5 million. This amount will fund Tillson Avenue project ($200,000), Rail Trail West project ($170,000), Transfer station improvements ($30,000) and it contains the Bob Shepard Highland Landing Park reserve funds ($22,500).
· The Highway fund has an assigned unappropriated fund balance of $419,000.
· The Sewer District has an assigned unappropriated fund balance of $317,000 which is combined Operation Maintenance ($291k) and debt ($26k).
· Water District has an assigned unappropriated fund balance of $353,000 which is combined O&M ($319k) and debt ($34k).
She asked the Board members to review the budget amendment resolutions on tonight’s agenda for adoption at the Regular Town Board meeting.
Assessor – Jennifer Mund- not present
Building & Zoning Department – David Barton
Barton reported that it had been a busy month and they have received the recreation fees from the Vlamis and Armen Fisher subdivisions that were done last month. There have been nonstop development meetings in the last two months. He anticipates more submissions this month with site plans which would include the proposed building site of the Taco Bell/Dollar Store/housing property near Burger King on RT. 9W.
Barton gave the following report to the Town Board electronically:
Permits / Building Permits Issued / 20Total CO & CC Issued / 22
SFD/ -CO’s Issued / 0/0
Buildings in Water/Sewer District (new) / 0/0
Burning Permits / 6
Inspections / Field inspections (Regular) / 26
Field Inspections (Final)- CC/Co / 23
Fire / Fire Safety Inspections / 27
Storm water / Field / 3
Yearly / 0
Total Inspections / (Include-Field, Final, Fire, Storm water) / 79
Complaints / Complaints / 11
Complaints Resolved / 23
Order to Remedy issued
Order to Remedy resolved
Stop Work Orders issued
Stop Work Orders resolved
Appearance Tickets/Resolved / 3/0
Justice Court Cases / 0
Supreme Court Cases / 0
Storm water / Complaints/Resolved / 0/0
Order to Remedy/Resolved / 0/0
Appearance Tickets/Resolved / 0/0
Justice Court Cases / 0
C.O. & Violation Searches / Received / 16
Completed / 19
Unsafe Building Posted / 0
Building Dept.
Building Permit Fees (A2115) / $ 4,361.00
Burn Permits (A2121) / 30.00
Multiple Dwelling Fire Inspections (A2123) / 750.00
Public Assembly / 750.00
Certificate of Occupancy & Violation Search (A2125) / 1,600.00
Parking Fees (A2127) / 0
TOTAL-Building / 7,504.25
Planning Board / 1,300.00
ZBA / 0
Grand Total / $ 31,304.25
Recreation Fees (not included in fees collected) $22,500.00
Barton referred to the draft of the proposed changes to the PRD local law and gave a quick overview of the changes. There still is not a minimum lot size but the minimum setbacks for property lines would be set at 15 feet to abutting residential properties outside the PRD. No setbacks can be adjusted by the Planning Board during site plan review based on particular circumstances and the maximum lot coverage will go up to 70%. Minimum distances between detached buildings and structures of 1-2 stories will be 15 feet between, 2 or more stories will be 25 feet. He worked with David Plavchak, Planning Board Chairman, on some revisions and they made some amendments to clarify the order of procedure.
The amendments include changing the order of information and taking out some language about commercial accessory uses in relation to PRDs and procedures on site plan review. He did not red line the draft because it would be too difficult to read. He asked the Town Board members to review the proposed law. Sean Murphy, attorney, will prepare the proposed law to schedule a public hearing.
Dave Plavchek, Planning Board Chairman, said they have changed a lot of clarifications. These will further explain what the Town Board does in approving zoning changes and what the Planning Board does at the site plan phase. They have clarified the roles and gave the Planning Board a little flexibility in determining the arrangements for particular properties according to economic feasibility. The setbacks in the law start with the minimum which then gives the Planning Board flexibility at site plan review as every PRD property is not the same. They tried to make the procedure not a “one size fits all” process. The setbacks would be a minimum of 15 feet but the proposed law would allow the Planning Board to increase the distance from other buildings based on the height of the proposed structure.
Mazzetti said he liked the idea that the Planning Board would have the right to increase the setback and he would like to see a minimum setback based on the height of the building. He felt that a two family or more dwelling should have at least 15 foot setbacks per story.
Guerriero stated that he would like to read a letter from Town of Lloyd resident Ruth Dapp. He Read:
Good morning,
I have been watching the Planning Board meetings and understand that their recommendations regarding the PRD will be presented and discussed at today's meeting. I am suggesting that more consideration with setbacks at a distance more than a 15-foot minimum should be required and not left to decision at the time of site plans. Let me add that if Trail View went along with this recommendation a mere 5 feet would make no difference to the abutting property then the 10 feet with the 3 story buildings overlooking our property allowing us no privacy. The grade was changed on that property resulting in those buildings being about 7 or 8 feet higher than the grade originally was, with the parking lot graded higher than the original land allowing the residents of Trail Views headlights to illuminate our bedrooms and property. I point this out because changes are needed to protect the preexisting residents rights we pay our taxes as well as the town employees’ salaries. Also there is a great need for buffer zones there was no consideration for this in the discussions at the PB meetings. The PRD that was in place 2011 had more consideration for abutting property owners, there was a minimum road frontage which I don't think was discussed as well as lot size. I believe that more discussions and changes should be considered. Perhaps reaching out to the abutting owners of Trail View would be a good place to start because they have first-hand experience with the PRD that was in place.
Thank you
Ruth and Ed Dapp
Mazzetti praised Ruth Dapp for her letter and encouraged other residents to voice their opinions as it may help shape how the Town Board formulates laws.
Barton said he wanted to discuss a resolution authorizing Anthony Giangrasso and Fred Riley to use Town vehicles to and from work and to emergency responses. The inspectors are on call 24 hours a day, 7 days a week for emergency calls for everything from fires to furnace malfunctions in the middle of the night. They rotate the calls amongst the three inspectors. It would make sense for them to have immediate access to the vehicles instead of coming to the Town Hall to pick them up; the vehicles would not be used for personal use. Not having the building inspectors use their own vehicles would limit the Town’s liability.
Paladino said they could not make a decision on that tonight but would discuss it at the next Town Board meeting.
Mazzetti felt that taking the vehicles home and not using their personal vehicles to an emergency call would not only reduce the Town’s liability but shorten the response time to an emergency call.
Barton agreed and said the Town only indemnifies them to a certain amount. He said it would be advantageous to have a marked vehicle when going to emergency calls.
Mazzetti asked if they kept a mileage log.
Barton said that would be a good idea and is something that can be done. They keep a mileage log against the amount of gas used in Town vehicles so there is no question of abuse.
Paladino asked how it works presently with the log.
Barton said 911 logs in the time when the emergency is called in and their response. The inspector arrives at the scene, notifies the police officer on duty and the police officer calls Ulster County who logs in the time of the inspector’s arrival.
Dog Control – Andrew McKee Not present
Highway – Superintendent Richard Klotz
Klotz reported that they are cleaning, patching, and sweeping the roads. The blacktop plants are not open yet so they will not be paving the roads until sometime in June or July. The bids for Amanda Circle went out last fall, the contract was awarded, and work will start next month so the road can be dedicated to the Town. The road has to be blacktopped and the drainage needs to be fixed.
The new Bandit chipper came in. They had three quotes from vendors for the same machine that ranged from $8,000.00-$10,000.00.
The walls at the transfer station are in very bad shape. There is about $30,000.00 left in the transfer station budget and the wall repair, guard rails, stone, and covers for the transfer station will cost at least $70,000.00. The balance has to come out of the General Fund. He would like the Town Board to make a decision before the end of the month because the quote for the walls will increase after that time. He would like to do paving there if there is any money left.
Paladino said they would have to authorize Karen McPeck to do a transfer of funds. He would like Klotz to bring this issue up at the next meeting.
Justice – Eugene Rizzo/Terry Elia no report
Police – Chief Daniel Waage gave the following report
Patrol Activities:
Calls for Service ------868
Other/Public Service ------341
Accidents ------32
Tickets (Parking/UTT’S) ------114 (8 parking) (106 UTT’S)
Arrests ------48
Foot Patrol ---- Hamlet (Officer/Sgt) – Approx. 175 hrs.
Schools (Officer/Sgt) - Approx. 35 hrs.
Foot Patrol ---- Hamlet (Chief/Lt.) ---- Approx. 5 hrs.
Foot Patrol ---- Schools (Chief/Lt.) --- Approx. 5 hrs.
March 02nd – Town of Lloyd Police Youth League took place where police officers played
Whiffle ball and kickball with approximately 17 local children. They play monthly and any children in the town are welcome to attend.
March 02nd – Lloyd Police gave a station tour to Tiger Scouts Pack 70/Den 80.
March 03rd – 40 pounds of narcotics from the Med Box Return Narcotics were destroyed
March 07th – A 23-year-old Poughkeepsie man was sentenced in Ulster County Court to 15 years in state prison for his conviction of Criminal Possession of a weapon 2nd degree (a violent felony) for his involvement in the shooting at Holmes Dance Club on Rt. 9W in January 2014.
March 07th – Lloyd Police attended a press conference featuring the unveiling of two of the many Discovery Zone Signs currently being installed at locations in the Town of Lloyd.
March 12th – Lloyd Police put on a multi-agency Active Shooter training at the Highland High School. The State Police, Ulster County Sheriff’s Department, and school staff participated as if there was an active shooter and practiced a lock down drill. The school now has a better understanding of what it would be like in a real emergency. There was a full simulation drill with twenty actors. The sheriff also brought the SWAT team and school personnel are now more familiar with that type of situation.
March 19th – Members of the Town of Lloyd Police assisted the Hannaford Store with the annual Easter Egg Hunt. Candy, stickers and children’s identification kits were given out.
Court Officer Szostak reports 3 knives and 1 box cutter confiscated at the Town of Lloyd Court.
Mark Reynolds, Southern Ulster Times, asked when the meeting would be with Chief Waage and the tow operators regarding the towing rotation list.
Waage said he spoke to Councilman Guerriero and Councilman Brennie regarding the situation with the Town of Lloyd’s towing rotation program. He would help them in any way he could but felt that a meeting with the tow operators is not advisable at this time as tensions have risen and attorneys are involved. A meeting would not help render a solution.
Guerriero commented that he will present more information concerning the towing rotation program at the next Town Board meeting.
Recreation/Buildings & Grounds – Frank Alfonso not present
Town Clerk – Rosaria Peplow
Rosaria Peplow reported:
Tax Collection
· $1,647,370.37 for taxes was paid to the Bookkeeper in March.