2016 Adult State Championship Tournament Application
This offer is made by the undersigned Tournament Director to the USTA South Carolina, and upon acceptance shall become a contract binding upon both parties. This is a two-year bid for 2016-2017 Upon acceptance, the Tournament Director agrees with the USTA South Carolina as follows:
Tournament Name. All references to the tournament shall use the official name. USTA SC reserves the right to modify the tournament name in coordination with the tournament director to properly identify the event. The official name of the tournament shall be:
Tournament Facility and Main Site Information:
Name of Facility:
Physical Address:
City: State: Zip:
Telephone: Fax #:
Mailing Address (If different from Facility Address):
City: State: Zip:
Number and approximate size of locker rooms:
Number of bathrooms: Shower facilities:
Eating facilities: Lounge facilities:
Other recreational facilities at main site:
Tournament Director
Tournament Director’s Name: Years of TD Experience:
Tournament Director’s Affiliation with Facility:
Telephone E-mail: Tournament Director USTA #:
Tournament USTA Certified Referee
Name of Referee: Years of Referee Experience:
Telephone: E-mail: Referee USTA #:
If the Tournament Director is the Tournament Chairperson, please list the third member of the Tournament Committee below:
Name: E-mail: Phone #:
Host Site and Alternate Sites. Tournament Director agrees to furnish the site(s) hereinafter named for the tournament, including the following minimum facilities:
1.)Sufficient championship tennis courts for Tournament play and practice.
2.)Appropriate shower and locker facilities (only at Main Site).
3.)Water, ice, and restrooms available at all sites.
4.)Chairs and/or benches on court for players.
The following are also preferred: score markers on all courts, access to covered area for tournament desk, first aid kit, benches/seating for spectators, refreshments/snacks available at all sites for purchase.
Main Site (Facility listed above):
# of Hard Courts: Lighted: Yes No If yes, # of lighted courts:
# of Clay Courts: Lighted: Yes No If yes, # of lighted courts:
Number of courts available at MAIN site for practice:
Additional Main Site information:
Alternate Site Information:
Name of Alternate Site #1:
Address:Distance from Main Site:
# of Hard Courts: Lighted: Yes No If yes, # of lighted courts:
# of Clay Courts: Lighted: Yes No If yes, # of lighted courts:
Number of courts available for practice:
Additional Site Information:
Name of Alternate Site #2:
Address:Distance from Main Site:
# of Hard Courts: Lighted: Yes No If yes, # of lighted courts:
# of Clay Courts: Lighted: Yes No If yes, # of lighted courts:
Number of courts available for practice:
Additional Site Information:
Name of Alternate Site #3:
Address:Distance from Main Site:
# of Hard Courts: Lighted: Yes No If yes, # of lighted courts:
# of Clay Courts: Lighted: Yes No If yes, # of lighted courts:
Number of courts available for practice:
Additional Site Information:
Name of Alternate Site #4:
Address:Distance from Main Site:
# of Hard Courts: Lighted: Yes No If yes, # of lighted courts:
# of Clay Courts: Lighted: Yes No If yes, # of lighted courts:
Number of courts available for practice:
Additional Site Information:
TOTAL Number of courts available for the tournament:
# of Hard Courts: Lighted: Yes No If yes, # of lighted courts:
# of Clay Courts: Lighted: Yes No If yes, # of lighted courts:
Number of courts available for practice:
Other Tournament Information. Please provide the below information for the committee:
Have you hosted this State Championship previously? If so, please list the date, number of players, and a brief description of the amenities offered:
Describe type and dates of other tournaments held at this site and/or conducted by tournament director (including size of draw, level of tournament, etc.):
Describe availability of food, lodging, and other amenities that will be offered to all players:
Describe why your City/Site should be selected to host the event:
Events.The events to be played in the tournament shall be:
Tournaments Open for Bid. Please indicate the tournaments you wish to be considered for:
State Adult Closed Hardcourt Championships. Proposed Date:
State Adult Closed Clay Court Championships. Proposed Date:
State Open Clay Court Championships. Proposed Date:
State Open Hardcourt Championships. Proposed Date:
State Senior Closed Clay Court Championships. Proposed Date:
Entry Fees. The expected entry fees charged to players shall be:
Singles: $Doubles: $ Other: $
Marketing & Promotional Materials. The Organizer is expected to promote the State Championship event to players throughout the state. Please outline groups you have partnerships with (Local CTA, CVB, Chamber of Commerce, etc.), as well promotional materials you plan to utilize. You are also encouraged to include examples of promotional materials from previous tournaments at the facility.
Sponsor Support. The local sponsors who have agreements with Organizer to support the tournament along with all other community service groups who are supporting the tournament are listed as follows, including examples of amount & type of support provided (ie: sponsor provided player gifts & lunches, or $5000 title sponsorship):
Awards. The tournament is expected to give the following awards:
Winners in Each Division (type of award)
Finalists in Each Division (type of award)
Tournament Personnel and Services. Organizer agrees to furnish the following:
1.)Knowledgeable and competent tournament committee, USTA Certified Referee, and umpires.
2.)Comprehensive administration for the Tournament through TDM including selection of entries in accordance with USTA Rules and Regulations, and publishing of results daily, with final results published within 24 hours from completion of tournament.
3.)First Aid for medical emergencies, with a trainer at the main site preferred.
4.)Tournament Desk at each site, with at least one attendant, who may not be the site umpire.
Rules and Regulations. Organizer agrees to abide by the USTA South Carolina By-Laws, Standing Orders, Rules and Regulations.
USTA South Carolina Identification. Organizer agrees to permit reasonable identification of the USTA Southern Section on the Tournament Site, including, but not limited to, the display of a banner on the Tournament grounds which upon request by USTA South Carolina shall be erected by the Tournament Director.
Balls. The tournament will provide a new can of USTA approved balls for each match. For matches that extend to a full third set, a new can will be provided for this set.
Indemnification. Organizer agrees that the USTA and USTA South Carolina grants sanctions for a USTA South Carolina State Championship Tournament as a service to public tennis and as a benefit to the players and to local communities in which such tournaments are staged. USTA South Carolina shall have no responsibility for the actual conduction of the tournament, and the organizer agrees to indemnify and save the USTA and USTA South Carolina harmless from any and all claims of every kind, nature and description in any way relating to the conduct of the Tournament, the facilities used by the tournament or the players, officials (other than USTA Officials) and spectators at the tournament.
Site Use. If the Tournament Director is not the operator of the site, then they have attached written permission of the operator of such site for the use of the site and the appropriate facilities necessary for the staging of the Tournament.
Fees. The sanction fee for a USTA South Carolina State Championship shall be $60, which amount shall be assessed if the application is accepted & approved.
Miscellaneous. Upon acceptance by USTA South Carolina, this instrument shall become a contract binding on the parties. In such event, this instrument contains the entire agreement of the parties and no representations or agreements express or implied, except those contained herein shall be valid or binding on the parties.
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Signature of Tournament Director Date
Please submit this form with any accompanying materials by August 31, 2015 to:
USTA South Carolina
Attention: Graham Cox
18 Woodcross Drive
Columbia, SC 29212
Fax: 803-753-9255