October 21, 2014FY14

WARREN COUNTY SPECIAL SERVICES SCHOOL DISTRICT BOARD OF EDUCATIONREGULAR MEETING MINUTES

OCTOBER 21, 2014 - 6:00 P.M.

The regular meeting of the Warren County Special Services School District Board of Education was called to order at 6:00 p.m. by Board President, Mr. William Spencer.

Notification of the meeting was given in accordance with the requirement of the New Jersey Open Public Meeting Act, Ch. 231, P.L. 1975 and sent to The Daily Record and the Star Ledger and the Administrator/Clerk of the Board of the County of Warren.

Those present saluted the flag and observed a moment of silence in honor of those serving in the military.

Roll Call

Members Present:Ms. Mary Jane Deutsch, Mr. Robert Hopeck, Ms. Kathi Howell, Ms. Kim Reitmeyer, Mr. WilliamSpencer

Members Absent:Dr. Kevin Brennan,Dr. Rosalie Lamonte

Administration Present:Mr. Joseph E. Flynn, Superintendent

Also Present:Stephanie O’Keefe, Manager of Transportation and Contracted and Related Services

BOARD MINUTES
  1. Motion by Mr. Hopek, second byMs. Deutschfor the board to approve the minutes of the Board of Education regular and executive sessions on September 16, 2014.

Vote: 5 – Yes. Motion carried.

Class Visit to the Autistic MS Classroom

SUPERINTENDENT’S REPORT
  1. NJ School Boards
  2. Convention Oct 28 – 30th
  3. Professional Development
  1. APA/DLM Training for our teachers
  2. Hunterdon/Warren Superintendents Workshop
  3. Leadership Conversations
  1. Public Relations
  1. Joint Council of CSSSD
  1. October 23rd 2014 (Testify at Special Education Task Force)
  1. Warren County Wide In-Service
  2. Kiwanis Photo Shoot
  1. Great Meadows
  2. Warren Hills
  1. Presentation to Kiwanis Club of Chatham
  2. Washington Boro Memorial School Drama/Speech
  3. Scheduling meetings with CSTs to review our offerings to plan for 2015-2016
  1. H.I.L.L.S House
  1. October 23rd Directors meeting at Centenary College Presentation on the House
  2. Meeting with Dr. Green Special Education Professor
  3. Visit to the House by several teachers out of Warren County
  4. IEP Meeting at House (Warren Hills)
  5. Contract to use Pool
  6. Our classes and 3 districts using House
  1. Policies
  1. Policy Alerts for first reading
  1. Finance
  1. Current budget information
  1. Operations
  1. Action Plan to be developed from District Goals
  1. Personnel
  2. Grievance Discussion
  3. Contract side bar for Staff Meetings
  4. Executive Session
COMMUNICATIONS AND ATTACHMENTS
  1. October Statistical Summary of Transported Students 2014
  2. October Statistical Summary of Transported Students 2013
OLD BUSINESS

None

COMMITTEE REPORT/RECOMMENDATIONS

No Report(s)

FINANCE REPORT

Motion by Mr. Hopek, second byMs. Howellto approve the following action items:

  1. Approval of Check Register(s)

BE IT RESOLVED; that the Board of Education, upon the recommendation of the School Business Administrator approves the October 21, 2014 bill list in the amount of $647,232.36

  1. Approval of Financial Reports

BE IT RESOLVED; that the Board of Education, upon the recommendation of the School Business Administrator approves the Board Secretary and Treasurer Reports for the month ending September 30, 2014.

  1. Acceptance of Financial Reports Certification

BE IT RESOLVED; that the Board of Education, upon the recommendation of the School Business Administrator accepts the certification of the Board Secretary, and certifies: in compliance with NJAC 6A:23A-16.10(c), that to the best of our knowledge as of September 30, 2014, no major account or fund has been over-expended and that sufficient funds exist to meet the district’s financial obligations for the remainder of the 2014-2015 school year.

  1. Transfer of Funds

BE IT RESOLVED, that the Board of Education, upon the recommendation by the School Business Administrator, approves the transfer of uncommitted funds within the 2014-2015 school year budget as per the attached list.

  1. RESOLVED that the Board of Education, accepts the Kiwanis Club of The Chathams’ donation in the amount of $200.00 towards the robot project.

Roll Call Vote:5– Yes.Motion carried.

STATISTICAL REPORT

The anticipated enrollment pattern of the classes of the Warren County Special Services School District for the 2014-2015school-year is as follows:

Teacher / Sep. / Oct. / Nov. / Dec. / Jan. / Feb. / Mar. / Apr. / May / June
AUT-E Franklin / NF / 3 / 3
AUT-I Pohatcong / MH / 3 / 3
BD-E Central / JF / 2 / 2
BD-I Great Meadows / MS / 3 / 3
BD-S Hackettstown / LF / 3 / 2
CS-S Great Meadows / DK / 6 / 6
MD-S Hackettstown / KL / 5 / 5
MD-I Great Meadows / CA / 5 / 5
Sub Total WCSSSD / 30 / 29
AUT-E Washington Boro / 2 / 2
Totals: / 32 / 31
PERSONNEL RECOMMENDATIONS

Motion byMs. Reitmeyer, second byMs. Deutschto approve the following action items:

  1. RESOLVED, to approve Ms. Kathleen M. Prystash, LDTC, as an Independent Contractor for LDTC evaluations at $250.00 per evaluation, $50.00 per hour to attend meetings for the 2014-2015 school year.
  1. RESOLVED, to approve the following individual’s for the 2014-2015 school year on and as needed basis as a Substitute Aide/Teacher at the rate of $80.00 per day, pending receipt of criminal history review:

Eleni BurdAide/Teacher

Tracy KohutAide/Teacher

  1. RESOLVED, to approve Ms. Rosanne McCann, LDTC, as an Independent Contractorfor LDTCevaluations at $250.00 per evaluation, $50.00 per hour to attend meetings for the 2014-2015 school year.
  1. RESOLVED, to approve the following individuals as Part-Time Bus Aides at the rate of $12.00 dollars an hour effective September 26, 2014:

Gail Duarte

  1. RESOLVED, to approve Ms. Pranali Bhatt, Board Certified Behavior Analyst, as an Independent Contractorat $80.00 per hour, for the 2014-2015 school year.
  1. RESOLVED, to approve the employment of the following individuals as Part-Time Personal/Teacher Aides for the 2014-2015 school year. Effective November 5, 2014. Aide positions are contingent upon the continued contract with the sending district.

Name / Step / Salary
Cynthia Wassmuth / 1 / $14.66/hour, 12 hrs./week

Roll Call Vote: 5– Yes. Motion carried.

PROFESSIONAL DEVELOPMENT

Motion byMs. Deutsch, second by Ms. Reitmeyerto approve the following individuals to attend the following workshops:

EmployeeLocation/WorkshopEvent DateCost

1. Tara Palmer Highlighting NJ Expertise 10/28/14$55.00

in supporting youth Mileage 80 miles RT

Iselin, NJ

Roll Call Vote: 5– Yes. Motion carried.

CLASSROOM FIELD TRIPS

Motion by Ms. Reitmeyer, second by Ms. Deutsch to approve the following classroom field trips:

TeacherLocationEvent DateCost

  1. Diane KasharianH.I.L.L.S House10/3, 10/17, 10/31N/A Hackettstown, NJ 11/14, 11/21, 12/5,

12/19, 1/9, 1/23

  1. Diane KasharianTranquility Farms10/22/14N/A

Andover, NJ

  1. Kim LutzH.I.L.L.S HouseOpenN/A

Hackettstown, NJ

  1. Crystal AmeyMacky’s Orchard10/9/14N/A

Hot Dog Johnny’s

Belvidere

  1. Crystal AmeyH.I.L.L.S House9/30, 9/14, 12/19N/A

Hackettstown, NJ

  1. Nina FrinziWest Portal Pumpkin Patch 10/28N/A

Asbury, NJ

  1. Mary HevenerH.I.L.L.S HouseEvery MonthN/A

Hackettstown, NJ Alternating Thursdays

Roll Call Vote: 5– Yes. Motion carried.

MISCELLANEOUS RECOMMENDATIONS

Motion byMs. Howell, second by Ms. Reitmeyerto approve the following action items:

  1. RESOLVED, to approve the first reading of Revised Policy & Regulation 2412 Home Instruction Due to Health Conditions (M)
  2. RESOLVED, to approve the first reading of Revised Policy & Regulation 2417 Student Intervention and referral services (M)
  3. RESOLVED, to approve the first reading of Revised Policy & Regulation 2481 Home or out-of-school Instruction for a General Education Student for Reasons other than a Temporary or Chronic Health Condition (M)
  4. RESOLVED, to approve the first reading of Policy 3283 Electronic Communication between Teaching Staff members and Students (M)
  5. 5. RESOLVED, to approve the first reading of Policy 4283 Electronic Communication between Support Staff Members and Students
  6. RESOLVED, to approve the first reading of Revised Policy & Regulation 5200 Attendance (M)
  7. RESOLVED, to approve the first reading of Revised Policy & Regulation 5610 Suspension (M)
  8. RESOLVED, to approve the first reading of Revised Policy & Regulation 5611 Removal of Students for Firearms Offenses (M)
  9. RESOLVED, to approve the first reading of Revised Policy 5612 Assault on Districts Board of Education members and Employees (M)
  10. RESOLVED, to approve the first reading of Regulation 5612 on Districts Board of Education members and Employees (M)
  11. RESOLVED, to approve the first reading of Revised Policy & Regulation 5613 Removal of Students for Assaults with Weapons offenses (M)
  12. RESOLVED, to approve the first reading of Revised Policy 5620 Expulsion
  13. RESOLVED, to approve the first reading of Revised Policy & Regulation 8462 Reporting Potentially or missing or abused Children (M)
  14. RESOLVED, to approve the first reading of Revised Policy 5305 Health Service Personnel
  15. RESOLVED, to approve the first reading of Revised Policy & Regulation 5306 Health Services to Nonpublic Schools (M)
  16. RESOLVED, to approve the first reading of Revised Policy & Regulation 5308 Student Health Records (M)
  17. RESOLVED, to approve the first reading of Revised Policy & Regulation 5310 Health Services (M)
  18. RESOLVED, to approve the first reading of Policy 5339 Screening for Dyslexia (M)
  19. RESOLVED, to approve the first reading of Revised Policy & Regulation 5530 Substance Abuse (M)
  20. RESOLVED, to approve the first reading of Revised Policy & Regulation 5600 Student Discipline/Code of Conduct (M)
  21. RESOLVED, to approve the first reading of Revised Policy 8505 Wellness Policy/Nutrient Standards for Meals and Other Foods (M)
  22. RESOLVED to approve the following resolution to submit the Statement of Assurance New Jersey Quality Single Accountability Continuum SOA (NJQSAC)

Roll Call Vote: 5– Yes. Motion carried.

TRANSPORTATION RECOMMENDATIONS

Motion byMs. Reitmeyer, second by Ms. Deutschto approve the following action items:

  1. RESOLVED, to approve quoted transportation contract with First Student, Inc., Newton Terminal for the 2014-2015 School Year as follows:

  1. RESOLVED, to approve an addendum for student transportation with First Student, Inc., Hampton Terminal for the 2014-2015 School Year as follows:

  1. RESOLVED, to amend an addendum for student transportation with First Student, Inc., Hampton Terminal for the 2014-2015 School Year as follows:

  1. RESOLVED, to approve a school related activities transportation contract with B&KDalrymple, Phillipsburg Terminal for the 2014-2015 School Year as follows:

  1. RESOLVED, to approve a school related activities transportation contract with First Student, Inc., Hampton Terminal for the 2014-2015 School Year as follows:

  1. RESOLVED, to approve a school related activities transportation contract with B&K Dalrymple, Phillipsburg Terminal for the 2014-2015 School Year as follows:

  1. RESOLVED, to approve a school related activities transportation contract with Snyder Bus Service, Inc., Washington Terminal for the 2014-2015 School Year as follows:
  1. RESOLVED, to amend a school related activities transportation contract with B&K Dalrymple, Phillipsburg Terminal for the 2014-2015 School Year as follows:
  1. RESOLVED, to approve a school related activities transportation contract with B&K Dalrymple, Phillipsburg Terminal for the 2014-2015 School Year as follows:
  1. RESOLVED, to approve a school related activities transportation contract with Snyder Bus Service, Inc., Washington Terminal for the 2014-2015 School Year as follows:
  1. RESOLVED, to approve a school related activities transportation contract with B&KDalrymple, Inc., Phillipsburg Terminal for the 2014-2015 School Year as follows:
  1. RESOLVED, to approve a school related activities transportation contract with B&K Dalrymple, Phillipsburg Terminal for the 2014-2015 School Year as follows:
  1. RESOLVED, to approve quoted transportation contract with Cassidy, Transportation, Inc., Long Valley Terminal for the 2014-2015 School Year as follows:
  1. RESOLVED, to approve a school related activities transportation contract with Snyder Bus Service, Inc., Washington Terminal for the 2014-2015 School Year as follows:
  1. RESOLVED, to approve a school related activities transportation contract with B&K Dalrymple, Phillipsburg Terminal for the 2014-2015 School Year as follows:
  1. RESOLVED, to approve a school related activities transportation contract with First Student, Inc., Hampton Terminal for the 2014-2015 School Year as follows:
  1. RESOLVED, to approve a school related activities transportation contract with Snyder Bus Service, Inc., Washington Terminal for the 2014-2015 School Year as follows:
  1. RESOLVED, to amend a school related activities transportation contract with B&K Dalrymple, Phillipsburg Terminal for the 2014-2015 School Year as follows:
  1. RESOLVED, to approve a school related activities transportation contract with First Student, Inc., Hampton Terminal for the 2014-2015 School Year as follows:
  1. RESOLVED, to amend a school related activities transportation contract with First Student, Inc., Hampton Terminal for the 2014-2015 School Year as follows:
  1. RESOLVED, to approve a school related activities transportation contract with First Student, Inc., Hampton Terminal for the 2014-2015 School Year as follows:
  1. RESOLVED, to approve quoted transportation contract with Hendry Bus Company, Perth Amboy Terminal for the 2014-2015 School Year as follows:
  1. RESOLVED, to approve quoted transportation contract with AKAB, Inc., Phillipsburg Terminal for the 2014-2015 School Year as follows:
  1. RESOLVED, to approve an addendum for student transportation with A. Morris Scott Jr., Inc., Belvidere Terminal for the 2014-2015 School Year as follows:

Roll Call Vote:5– Yes. Motion carried.

SUSPENSIONS

1 Out of School

1 In-School

HARASSMENT, INTIMIDATION AND BULLYING

No Incidents Reported

NEW BUSINESS

None

Public Input

None

EXECUTIVE SESSION

Motion byMr. Hopek, second by Ms. Reitmeyer, to enter into executive session at7:17p.m. to discuss matters of personnel.

Vote: 5– Yes. Motion carried.

Motion byMr. Hopek, second byMs. Howell,to return to regular session at8:15p.m.

Vote: 5 – Yes. Motion carried.

Grievance Hearing

Gregg Babitt, NJEA Representative presented to the board that the contract language regarding medical and dental are separate and that Aides should receive family dental coverage. The association is looking for reimbursement of out of pocket expenses retroactive. He also stated that their goal is to not go to arbitration.

The board had no comment at this time.

ADJOURNMENT

Motion byMs. Reitmeyer, second byMr. Hopekto adjourn the meeting at8:45p.m.

Vote: 5– Yes. Motion carried.

Respectfully submitted,

Stephanie O’Keefe

Manager of Transportation and Contracted and Related Services

Page 1 of 21